Bookkeeper (part time)

Fairfield Gonzales Community Association; Victoria; Hybrid; CAD 41,000 - 48,000; Part time

Benefits offered by this job

Vacation pay

Benefits in lieu

Paid sick time

Job summary

Fairfield Gonzales Community Association (FGCA) is seeking a part-time Bookkeeper to support the transition from Sage 300 ERP to QuickBooks Online and Payworks, while managing day-to-day financial operations for a growing nonprofit. Responsibilities include payroll, accounts payable/receivable, banking, and developing efficient financial processes.

The role requires strong bookkeeping skills, attention to detail, and the ability to work both onsite and remotely.

Qualifications

• High school diploma and bookkeeping certificate or equivalent education and experience.
• Minimum two (2) years related experience, priority given to individuals with experience in the non-profit sector.
• Strong bookkeeping and Canadian payroll skills with excellent accuracy and attention to detail.
• Demonstrated ability to develop, improve and implement financial systems and administrative processes.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Proficiency with Microsoft Office, QuickBooks, Payworks, spreadsheets, and database systems.
• Ability to communicate financial information clearly and professionally with managers and staff.
• High level of integrity and discretion when handling confidential financial and employee information.
• Self-directed and deadline-oriented
• Ability to work independently while contributing effectively as part of a collaborative team.

Responsibilities

• Maintain accurate financial records, including general ledger entries and reconciliations.
• Manage accounts payable/receivable and invoicing with routine processing.
• Prepare and submit government remittances and payroll-related filings.
• Maintain accurate banking records and reconciliations.
• Prepare financial summaries and reports for budgeting and audit prep.
• Process payroll related accounting functions.
• Prepare gaming and other compliance reports as required.
• Maintain organized filing systems and documentation.
• Provide general administrative support related to financial activities.

Skills

Attention to detail

Organizational skills

Deadline oriented

Independent worker

Communication

Self-directed

Education

High school diploma and bookkeeping certificate or equivalent education and experience

Tools

Microsoft Office

QuickBooks

Payworks

Spreadsheets

Database systems

Job description

JOB POSTING:application review will begin November 9,2026

Fairfield Gonzales Community Association (FGCA) is a community centre and neighbourhood house operating in the Fairfield Gonzales neighbourhood of Victoria, BC, and adjacent communities. We

offer a wide range of supports to children, families, and individuals and we work with residents to help make Fairfield Gonzales an even better place to be. Our vision is that Fairfield Gonzales is a connected,

collaborative, inclusive, welcoming, and sustainable community.Location: 1330 Fairfield Road (Fairfield Community Place)Position Type*: Part-time, ongoingStart Date: November 2026Hours of work: 10-15 hours per week, depending on need. At least 5 hours per week are preferred to be worked onsite during the hours of 9am to 5pm, Monday to Friday, with the remainder to be worked either onsite or remotely.Recruitment Range: $29.80-$33.00/hour. Placement within the recruitment range depends on experience and education.Compensation Range for this position: $29.80-$34.50/hourVacation and Benefits: 6% vacation pay in lieu of time, 4% pay in lieu of benefits. Paid sick time accrued at 5.5% of time worked.

Position Objectives

The Fairfield Gonzales Community Association (FGCA) is seeking a detail-oriented and organized Bookkeeper to support the implementation of new financial systems and processes while managing the day-to-day financial operations of our organization.

The FGCA is transitioning from Sage 300 ERP for accounting and payroll to Quickbooks Online and Payworks. We are looking for your expertise to successfully make this transition and to help implement the systems that you will be working with. In the long term, you will support the ongoing improvement and efficiency of our financial operations. This position is responsible for maintaining accurate financial records, payroll and accounts payable/receivable functions, banking, and contributing to the development of effective financial systems and processes that support the continued growth of our organization.

This is an excellent opportunity for a community-minded individual who enjoys improving systems, finding efficiencies, and making a meaningful contribution to a growing non-profit organization.

Specific Job Duties and Responsibilities

• Maintain accurate financial records, including general ledger entries, account reconciliations, journal entries, and financial statements using computerized bookkeeping systems.
• Manage accounts payable and receivable functions, including processing invoices, payments, collections, and ongoing fee-for-service transactions (e.g., monthly childcare fees).
• Prepare and submit required government remittances, including tax filings, Workers’Compensation reports, T4s, and other financial documentation.
• Maintain accurate banking records, including bank reconciliations and account balancing.
• Prepare financial summaries, reports, and supporting documentation for internal reporting, budgeting, and audit preparation.
• Process payroll related accounting functions.
• Prepare Gaming reports.
• Maintain organized financial records, filing systems, and documentation.
• Provide general administrative support related to financial activities, including data entry and correspondence.
• Lead systems development and improvement in bookkeeping processes.

Qualifications (Education / Skills/ Abilities)

• High school diploma and bookkeeping certificate or equivalent education and experience
• Minimum two (2) years related experience, priority given to individuals with experience in the non-profit sector.
• Strong bookkeeping and Canadian payroll skills with excellent accuracy and attention to detail.
• Demonstrated ability to develop, improve and implement financial systems and administrative processes.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Proficiency with Microsoft Office, QuickBooks, Payworks, spreadsheets, and database systems.
• Ability to communicate financial information clearly and professionally with managers and staff.
• High level of integrity and discretion when handling confidential financial and employee information.
• Self-directed and deadline-oriented
• Ability to work independently while contributing effectively as part of a collaborative team.

Working Conditions

• Long periods of sitting and working on screens
• Shared office, subject to noise and interruption
• Occasional local travel (bank, accountant’s office)
• Occasional deadlines requiring flexibility to meet payroll, reporting, or audit timelines.

The FGCA is an equal opportunity employer committed to establishing an inclusive, equitable, and accessible environment for all. We actively encourage applications from people who are experiencing barriers to equity. Those who anticipate needing accommodations for any part of the application and hiring process may contact Pippa Davis, Operations Manager at [e-mail] or 250-382-4604. Any personal information provided will be maintained in confidence.