Bookkeeper and Office Administrator

Averton; Vaughan; Sur place; CAD 55 000 - 75 000; Plein temps

Avantages offerts par ce poste

Competitive base salary

Extended health benefits

RRSP matching

2 weeks vacation to start

Employee Assistance Program

Résumé du poste

Averton, a Vaughan head office-based homebuilder and developer, seeks a Bookkeeper and Office Administrator to join its accounting team. The role combines bookkeeping with front-desk and office-support duties, working Monday to Friday, 8:30 a.m. to 5:00 p.m. in person at the Vaughan office.

The ideal candidate has 5+ years in bookkeeping or accounting, a relevant diploma, strong Excel skills, and comfort with accounting software. CPA not required; construction experience is a plus.

Qualifications

• 5+ years of bookkeeping or accounting experience including reconciliations.
• Diploma or certificate in accounting or bookkeeping, or equivalent experience.
• CPA designation not required.
• Experience in construction, real estate, project costing or multiple entities is an asset.
• Experience with Constellation Homebuilder Newstar is an asset.

Responsabilités

• Maintain accurate accounting records, reconcile bank and balance sheets. Support month-end close with schedules and documentation.
• Process supplier and subcontractor invoices, code costs to entities and projects.
• Record receipts, manage accounts receivable, and assist with tax filing as needed.
• Cover front desk duties: greet visitors, answer calls, and manage routine office requests.
• Onboard and offboard employees, coordinate equipment and workspace setup.
• Collaborate with accounting team, project managers, and estimating staff.

Connaissances

Excel

Accounting software

Electronic document systems

Attention to detail

Discretion

Formation

Diploma or certificate in accounting or bookkeeping

Outils

Constellation Homebuilder Newstar

Description du poste

Where design meets opportunity, and careers are built to last.

Averton is an experienced, award winning homebuilder, community developer and construction management company. We are looking for a Bookkeeper and Office Administrator to join our accounting team at our Vaughan head office.

This role has two parts. The main part is bookkeeping: you keep the accounting records accurate, current and organized. The second part is office administration: you run the front desk, support new and departing employees, and keep the office working.

Full time, in person at our Vaughan office, Monday to Friday, 8:30 a.m. to 5:00 p.m.

Bookkeeping and accounting

• Complete bank and balance sheet reconciliations. Find the cause of each difference and prepare corrections for review.
• Support month end close with schedules, reconciliations and organized supporting documents.
• Keep intercompany and project accounting records accurate for multiple entities and projects.
• Process supplier and subcontractor invoices. Check the supporting documents and approvals, and code each cost to the correct entity, project and account.
• Find missing approvals, duplicate charges and unusual transactions before payment. Resolve them with internal teams and vendors.
• Prepare payment batches for review and approval. Keep vendor records current and answer routine payment questions.
• Record receipts and other transactions. Keep accounts receivable records current and follow up on outstanding balances.
• Support expense processing and tax filing work when assigned.
• Keep procedures current. Report problems early, with a proposed next step.

Front desk and office administration

• Cover the front desk. Greet visitors, answer and direct calls, receive deliveries and help with routine office requests.
• Coordinate administrative onboarding and offboarding. Collect forms, arrange approved equipment and account setup, prepare workspaces and track completion with the hiring manager.
• Set up workstations and help with routine software and equipment problems. Send problems you cannot fix to our external IT provider.
• Prepare routine correspondence, maintain files and help the accounting team track recurring deadlines.
• Support company events, meetings and team initiatives.

What you bring

• 5 or more years of bookkeeping or accounting experience, including reconciliations and month end support.
• A diploma or certificate in accounting or bookkeeping, or equal practical experience. A CPA designation is not required.
• Experience in construction, real estate, project costing or multiple entities is an asset.
• Experience with Constellation Homebuilder Newstar is an asset.
• Strong Excel skills and comfort with accounting software and electronic document systems.
• Strong attention to detail and discretion. You handle financial and employee information in confidence.
• A professional and friendly manner at the front desk and on the phone.

How the role works

• You work closely with the accounting team, project managers, estimating and construction staff.
• You prepare and process transactions within set procedures. Payment release, banking changes, material adjustments and accounting policy decisions stay with designated approvers.

What success looks like

• Invoices and transactions are accurate and on time.
• Reconciliations and close tasks are complete by the deadline, with each difference explained.
• Records are easy to find and approvals are complete.
• New employees have their forms, workspace and equipment ready on day one.
• The front desk and office requests are handled reliably.
• Problems are reported early and avoidable errors are rare.

Why join Averton

• Competitive base salary
• Extended health benefits
• Employee Assistance Program
• 2 weeks vacation to start
• RRSP matching

You join a team that values strong relationships, innovation and quality, with real opportunity to grow.

Averton is an equal opportunity employer. We encourage applications from all qualified people. We provide accommodation during the hiring process on request.