Senior Bookkeeper

Royal York Property Management, inc.; Vaughan; On-site; CAD 65,000 - 80,000; Full time

Job summary

Royal York Property Management, inc. in Vaughan, Ontario, is seeking an experienced Senior Bookkeeper to maintain accurate, complete financial records across multiple entities.

The role covers reconciliations, general-ledger maintenance, GST/HST, payroll entries, intercompany activity, and month-end support with internal reporting. This position emphasizes investigation of discrepancies, ensuring organized, review-ready records for management and external accountants.

Qualifications

• Minimum 5 years of full-cycle bookkeeping or accounting experience.
• 5–8+ years of directly relevant experience preferred.
• Previous Canadian bookkeeping experience required.
• Bachelor’s degree or diploma in Accounting, Finance, Business Administration with an accounting concentration, or related discipline.
• Strong bank and credit-card reconciliation experience.
• GST/HST coding and reconciliation knowledge.
• Experience supporting month-end and year-end close.
• Experience preparing accruals, prepaid-expense entries, recurring entries, and journal entries.
• Payroll bookkeeping and payroll-liability reconciliation experience.
• Accounts payable and accounts receivable accounting experience.
• Multi-company and intercompany bookkeeping experience.
• Strong general-ledger and balance-sheet reconciliation skills.
• Experience preparing financial reports and supporting schedules.
• Advanced QuickBooks Online proficiency.
• Strong Excel or Google Sheets capability.
• Strong written and verbal communication.
• Ability to work independently and meet recurring deadlines.
• Ability to work full-time from our Vaughan office.

Responsibilities

• Complete monthly bank and credit-card reconciliations.
• Investigate missing entries, duplicate transactions, unreconciled items, and unusual balances.
• Maintain accurate general-ledger and balance-sheet accounts.
• Record deposits, payments, transfers, refunds, credits, recurring entries, accruals, prepaids, and approved journal entries.
• Assign transactions to the correct legal entity, account, department, cost centre, and period.
• Maintain separate records for multiple companies and legal entities.
• Record and reconcile intercompany transfers, shared expenses, reimbursements, and due-to/due-from balances.
• Apply appropriate GST/HST treatment and prepare supporting reconciliation schedules.
• Record payroll expenses, deductions, employer costs, remittances, and liabilities.
• Reconcile payroll reports and clearing accounts to the general ledger.
• Reconcile AP and AR records to the general ledger and assist with account discrepancies.
• Support month-end close and ensure transactions are recorded in the correct period.
• Prepare balance-sheet schedules, profit-and-loss statements, cash summaries, and other internal reports.
• Maintain complete electronic records and year-end working papers.
• Coordinate with internal teams and external accountants to resolve accounting questions.
• Identify recurring errors and recommend improvements to bookkeeping and month-end procedures.

Skills

Strong reconciliation experience

Attention to detail

Communication skills

Independent worker

Meeting deadlines

Education

Bachelor’s degree or diploma in Accounting/Finance/Business with accounting focus

Tools

QuickBooks Online

Excel

Google Sheets

Job description

Accounting, Accounting & Finance, Accounts Payable, Accounts Receivable, Bookkeeping, Financial Operations, General Ledger Accounting, Payroll

Type Full-Time

Location(s) Vaughan, Ontario, Canada · Hybrid

Compensation CAD $65,000 - CAD $80,000 Annually

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The Position

Royal York Property Management is seeking an experienced Senior Bookkeeper to maintain accurate, complete, and well-supported financial records across multiple companies and legal entities.

The person hired will be responsible for reconciliations, general-ledger maintenance, GST/HST accounting, payroll entries, intercompany transactions, month-end support, and internal financial reporting.

This role requires more than recording transactions. When balances do not agree, entries are misclassified, or documentation is incomplete, you will be expected to investigate the cause and correct the records.

We are looking for someone who can independently maintain reliable books and provide management and external accountants with organized, review-ready financial information.

How the Hiring Process Works

Applications are reviewed based on Canadian bookkeeping experience, education, systems knowledge, and the level of accounting responsibility held in previous roles.

Candidates selected for screening will receive an email within one to two business days with a link to complete a pre-recorded interview.

The interview will assess full-cycle bookkeeping, GST/HST, payroll accounting, reconciliations, intercompany activity, month-end procedures, QuickBooks Online, and practical accounting judgment.

Candidates who meet the required standard may be invited to a live interview.

Key Responsibilities

• Complete monthly bank and credit-card reconciliations
• Investigate missing entries, duplicate transactions, unreconciled items, and unusual balances
• Maintain accurate general-ledger and balance-sheet accounts
• Record deposits, payments, transfers, refunds, credits, recurring entries, accruals, prepaids, and approved journal entries
• Assign transactions to the correct legal entity, account, department, cost centre, and period
• Maintain separate records for multiple companies and legal entities
• Record and reconcile intercompany transfers, shared expenses, reimbursements, and due-to/due-from balances
• Apply appropriate GST/HST treatment and prepare supporting reconciliation schedules
• Record payroll expenses, deductions, employer costs, remittances, and liabilities
• Reconcile payroll reports and clearing accounts to the general ledger
• Reconcile AP and AR records to the general ledger and assist with account discrepancies
• Support month-end close and ensure transactions are recorded in the correct period
• Prepare balance-sheet schedules, profit-and-loss statements, cash summaries, and other internal reports
• Maintain complete electronic records and year-end working papers
• Coordinate with internal teams and external accountants to resolve accounting questions
• Identify recurring errors and recommend improvements to bookkeeping and month-end procedures

Required Qualifications

• Minimum 5 years of full-cycle bookkeeping or accounting experience
• Candidates with 5–8+ years of directly relevant experience are strongly preferred
• Previous Canadian bookkeeping experience is required
• Bachelor’s degree or diploma in Accounting, Finance, Business Administration with an accounting concentration, or a related discipline
• Strong bank and credit-card reconciliation experience
• Practical GST/HST coding and reconciliation knowledge
• Experience supporting month-end and year-end close
• Experience preparing accruals, prepaid-expense entries, recurring entries, and journal entries
• Payroll bookkeeping and payroll-liability reconciliation experience
• Accounts payable and accounts receivable accounting experience
• Multi-company and intercompany bookkeeping experience
• Strong general-ledger and balance-sheet reconciliation skills
• Experience preparing financial reports and supporting schedules
• Advanced QuickBooks Online proficiency
• Strong Excel or Google Sheets capability
• Strong written and verbal communication
• Ability to work independently and meet recurring deadlines
• Ability to work full-time from our Vaughan office

Additional Experience We Value

• Property management, real estate, leasing, construction, maintenance, or service-based accounting
• Bookkeeping clean-up projects
• Reviewing the work of junior bookkeeping, AP, AR, or payroll employees
• Improving reconciliation and month-end procedures
• Working directly with external accountants
• Preparing records for year-end review or audit

Who Will Succeed in This Role

You are methodical, dependable, and comfortable taking responsibility for the quality of the books.

You understand that a reconciliation is not complete until the difference has been identified, explained, and corrected.

You can manage several entities without mixing transactions, balances, or documentation, and you know when an accounting issue requires review by management or a senior finance professional.

Expected Results

• Financial records remain accurate, current, and properly supported
• Bank and credit-card reconciliations are completed on time
• General-ledger and balance-sheet accounts remain clean
• GST/HST and payroll-liability balances are reconciled
• Intercompany balances agree across related entities
• AP and AR records reconcile to the general ledger
• Month-end schedules and internal reports are reliable
• Supporting documentation remains organized and ready for external review

Financial Authority

The Senior Bookkeeper may prepare reconciliations, schedules, journal entries, reports, and accounting corrections within approved procedures.

Management or finance-lead authorization is required before:

• Releasing company funds
• Changing compensation or payroll instructions
• Writing off balances
• Approving material refunds or settlements
• Filing tax returns without delegated authority
• Changing accounting policies
• Posting significant or unusual entries outside the approved process

Compensation

C$65,000–C$80,000 annually

The final offer will reflect the candidate’s Canadian bookkeeping background, reconciliation and month-end experience, QuickBooks Online proficiency, multi-company and intercompany knowledge, GST/HST and payroll capability, and ability to independently maintain accurate financial records.

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