Bookkeeper

Fitzii; Calgary; On-site; CAD 27,552 - 41,328; Part time

Job summary

The Alberta Jubilee Auditoria Society in Calgary is hiring a part-time Bookkeeper to manage AP/AR, payroll, and month-end tasks in a not-for-profit setting. You will work in-office, coordinate with the Finance Lead, and ensure timely, accurate reporting for governance and operations.

Key responsibilities include vendor invoicing, reconciliation, journal entries, budgeting support, and year-end audit prep. Strong Excel/QuickBooks skills and attention to detail are essential.

Qualifications

• 5+ years bookkeeping experience with applicable software preferred
• Experience with full cycle accounting and intercompany accounts
• Not-for-profit or arts organization experience is an asset

Responsibilities

• AP invoice coding and posting with ongoing vendor statement reconciliation
• AR invoice generation for programs, events, and marketing and collecting overdue accounts
• Monthly reconciliation of credit cards, bank, and GST accounts including journal entries
• Weekly journal entries based on POS reports
• Monthly maintenance of Capital Asset Continuity Schedule and amortization entries
• Assist with payroll processing
• Collaborate on budgeting and year-end audit preparation

Skills

Bookkeeping

Accounts payable/receivable

Journal entries

Payroll processing

Intercompany accounting

Tools

QuickBooks Online

DEXT

Office 365

Excel

Toast POS

Dayforce

Job description

Company: The Alberta Jubilee Auditoria Society

Type: Part-time

Description:

The Alberta Jubilee Auditoria Society (AJAS) is a not-for-profit organization that emphasizes extraordinary patron services and fostering cultural development in both Edmonton and Calgary facilities. The Society is led by a Board of Directors with representatives from across Alberta and works with the Government of Alberta (GOA)’s Ministry of Culture and Status of Women to operate these legacy performing arts venues through front-of-house, back-of-house, marketing and community engagement services.

The Society’s Vision, Mission and Values are:

• Vision – To be a cultural leader in enhancing Albertans’ quality of life through the arts
• Mission – To enrich Alberta’s cultural landscape through extraordinary arts experiences
• Values – Welcoming, Respect, Collaboration, Creativity & Joy

Position Description

AJAS is seeking a part-time Bookkeeper to join our team in our Calgary office. This role is ideal for an organized and detail-oriented individual who enjoys variety in their work and takes pride in delivering accurate, timely results. The successful candidate will possess strong communication skills, work effectively both independently and collaboratively, and contribute positively to our supportive team environment.

Key Roles and Responsibilities:

• AP invoice coding and posting with ongoing vendor statement reconciliation
• AR invoice generation for various departments including programs, special events, and marketing and the collection of overdue accounts
• Monthly reconciliation of credit cards, bank, and GST accounts including the posting of applicable journal entries
• Weekly journal entries based on the review of various POS reports
• Monthly maintenance of the Capital Asset Continuity Schedule and applicable amortization entries
• Assist with payroll processing
• Collaborate with the Finance Lead on the annual budgeting process, and year-end audit work preparation and delivery

Skills and Attributes:

• Experience with full cycle accounting and intercompany accounts
• Provide timely and accurate data entry and reports for management review
• QuickBooks Online, DEXT, Office 365 with strong EXCEL competencies, Toast POS, and Dayforce or other payroll platform skills
• Collaborate on the creation of process improvement documentation for training purposes
• Flexible with roles and responsibilities when required

Experience:

• 5+ years bookkeeping experience with applicable software preferred
• Accounting fundamentals knowledge
• Data entry, numeracy, and analytical skills
• Experience in a not-for-profit or arts organization considered an asset
• Experience with public-sector or government partnerships considered an asset

This is a part-time in office position. Salary will commiserate with experience.

Join us in enriching Alberta's cultural landscape and inspiring future generations through extraordinary arts experiences.