Billing Specialist

BC Legal Management Association; Vancouver; On-site; CAD 55,000 - 75,000; Full time

Job summary

Synergy Business Lawyers LLP in downtown Vancouver seeks an Accounting Billing Specialist reporting to the Director of Finance. You will support monthly billing, invoicing, and client communications to ensure accurate and timely financial records.

Key duties include preparing bills, WIP reports, trust cheques, handling receipt of payments, and providing general administrative support to the firm’s operations. Experience in a law office is preferred.

Qualifications

• Experience in a legal billing context is preferred.
• Proficiency with billing, invoicing, and WIP/pre-bills.
• Strong communication with clients and staff.

Responsibilities

• Assist with monthly billing and preparation of bills, WIP reports, and pre-bills.
• Assist with recording and payment of approved invoices.
• Process client payments and issue receipts.
• Provide administrative support and client communications.

Skills

Organizational skills

Attention to detail

Oral and written communication

Multitasking

Team player

Law office experience

Tools

PC Law

ActionStep (Soluno)

NetDocs

Microsoft Office

Adobe

Job description

JOB SUMMARY

Synergy Business Lawyers LLP is a boutique law firm located in downtown Vancouver which prides itself in providing exceptional, personalized attention to clients. The Accounting Billing Specialist will report to the Director of Finance. Primary duties include:

• Assist with the monthly billing and collection process;
• Assist with the recording and payment of approved invoices;
• Provide administrative support to the ongoing business operations of Synergy Business Lawyers LLP.

RESPONSIBILITIES & DUTIES

Monthly Billing Process:

• Under direction from the Director of Finance, assist lawyers in the preparation of bills each month;
  • Prepare and circulate WIP reports and pre-bills;
  • Prepare client bills as directed by the lawyers;
  • Deliver signed bills and reminder notices to clients, generally by email.
• Prepare trust cheques, with supporting documentation, in payment of invoices.

Accounts Receivable:

• Under the direction of the Director of Finance, and in co-ordination with the lawyers, send Reminder Notices to clients with outstanding invoices in accordance with firm policies.

Receiving Payments:

• Process credit card payments and records credit card payments made online;
• Send receipts for credit card payments.

Other Duties:

• Answer telephones when receptionist is otherwise unable to provide telephone support (phone should never ring more than three (3) times);
• Continually monitor for errors in client information and assist clients with questions regarding firm billing;
• Ad hoc projects for the accounting team as needed
• Other duties as may be required to ensure that clients receive the best legal services possible and that the firm is able to maintain a team approach to the delivery of such services.

SUMMARY OF SKILLS REQUIRED

Accounting Billing Specialist position requires a person with:

• Excellent organizational skills;
• Exceptional attention to detail;
• Aptitude with software including PC Law, ActionStep (Soluno), NetDocs, Microsoft Office, and Adobe;
• Strong oral and written communication skills;
• Client communication skills
• Ability to manage multiple priorities
• Ability to work effectively independently as well as in a team environment;
• Preferably, 1-2 years’ experience in a law office.