Billing Coordinator

Green Infrastructure Partners; Caledon; On-site; CAD 46,000 - 58,000; Full time

Job summary

A leading infrastructure firm is seeking a Billing Coordinator to handle invoicing and reporting duties. Ideal candidates will be organized, detail-oriented and possess strong communication skills. This role is crucial for coordinating with project teams and ensuring timely billing processes.

Qualifications

• Knowledge of accounting software preferred.
• Must be highly organized and able to multi-task.
• Results-driven with an ability to deliver success in a fast-paced environment.

Responsibilities

• Responsible for processing accurate and timely invoicing to customers.
• Assist with communication of company policies regarding credit, invoicing and payment terms.
• Interact with Project Managers to gather required inputs for billing.

Skills

Attention to detail

Organizational skills

Communication

Interpersonal skills

Proficiency in MS Office

Education

Post-secondary education

Tools

JDE

QuickBooks

Job description

Direct message the job poster from Green Infrastructure Partners

Talent Acquisition Specialist @ Green Infrastructure Partners | HR Management

Reporting to the Project Accounting Manager, the Billing Coordinator will be responsible for processing accurate and timely invoicing to customers as well as the preparation of reports as required by management for distribution to both internal and external users.

Primary Scope of Role:

• Generate and maintain interim and final invoices in Quick books & JDE for internal and external customers
• Distribute, upload and save invoices on network.
• Learn client billing systems and what is required for each client to facilitate correct billing format
• Interact with Project Managers and Project Coordinators to gather required inputs and to ensure that monthly/weekly billing is done on a timely basis
• Assist with the communication of company policies regarding credit, invoicing and payment terms to assist Account Receivable
• Enter interim and Final invoices into System and send out official invoice to the client
• Confirm client receipt of invoice, assist in identifying and resolving invoice issues and customer discrepancies
• Obtain WSIB, statutory declarations as required for clients
• Support and assist with internal and external audits
• Allocate receipts to corresponding invoices
• Maintain invoice copies in Project Folders for filling and tracking
• Edit, review time entry as requested by Project manager for interim and final billing
• Assist with other areas of accounting and reporting as required including assisting with processing of accounts payable and preparation of subcontract payments as well as month end related accruals.

Position Requirements:

• Post-secondary education required.
• Knowledge of JDE and Quickbooks would be preferred
• Experience in other general account activities such as accounts receivable, accounts payable, Payroll would be considered an asset.
• Strong attention to detail.
• Must be highly organized and able to multi-task
• Strong computer skills, proficiency in MS office specifically Excel, Teams, Word and PowerPoint.
• Results-driven with an ability to deliver success in a fast-paced environment.
• Ability to connect and interact with people to seek different perspectives.
• Superb communication and interpersonal skills
• Strong ability to effectively prioritize and manage multiple competing priorities.
• Demonstrate versatility and resourcefulness in overcoming business challenges.

About Us

As we look to the future, we need creative, ambitious, and innovative professionals like you who can help us to build the world of tomorrow, today.

GIP team members are at the heart of our success in designing and delivering infrastructure projects safely, thoughtfully, and with the highest quality. Our culture allows employees to bring their A Game to work each day. If you want to work for a world-class organization that provides an exceptional career experience with an inclusive and collaborative culture, this opportunity is for you!

Our People

At Green Infrastructure Partners (GIP), our people are second to none. Our most valuable asset is people – our employees, our customers, and the public. Nothing is more important than our people coming to work happy and leaving safely. GIP team members are at the heart of our success in designing and delivering infrastructure projects safely, thoughtfully, and with the highest quality.

Our Work

The work we do impacts lives. It impacts our schools and neighbourhoods and shapes our communities and cities. We are one of Canada’s largest and fastest growing construction companies. Every day our people are designing, delivering, and maintaining infrastructure for Canada’s rapidly growing cities. From demolition, shoring and foundations, excavation, remediation, to structures, paving and the production of materials, we have the unique ability to self perform all project scopes without reliance on sub-contractors. The work we at GIP today will carry us into a better, greener, and safer tomorrow.

Our Culture

We are committed to fostering a work environment that embraces Diversity, Equity, Inclusion and Belonging for all so our people benefit from the creative solutions that come from embracing differences.

Sustainability is part of our DNA. We focus on recycling and reusing materials by taking old roads and reengineering them into new roads, keeping tons of used materials out of our landfills.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing and Finance

• Industries

  Construction

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