Project Billing Specialist

NORR; Toronto; Hybrid; CAD 50,000 - 70,000; Full time

Job summary

NORR, a leading global architecture firm, seeks a Project Billing Specialist for its Toronto office. The role involves managing the project billing process, monitoring progress, and ensuring compliance with accounting standards. Ideal candidates hold a college diploma in Accounting with 1-4 years of relevant experience, strong communication skills, and proficiency in MS Office.

Qualifications

• 1-4 years of experience in project billing preferred.
• Strong communication skills are essential.
• College diploma in Accounting is required.

Responsibilities

• Manage the project billing process and communicate with Project Managers.
• Prepare final invoice packages and reconcile contract values.
• Support accounts receivable collections.

Skills

Knowledge of accounting principles

Proficiency in Microsoft Word

Proficiency in Excel

Excellent written communication

Excellent oral communication

Education

Post-secondary education equivalent to a college diploma in Accounting

Tools

Deltek Vantagepoint

Job description

This role reports into the above mentioned office, howeverNORR offers all of its employees the opportunity to work either from home, from a NORR office or even from a remote location. The choice is yours.

NORR is an employee-owned global architecture and engineering firm. Our multi-disciplinary team of 800 professionals is active in 12 market sectors across Canada, the US, UK and UAE. Design thinking is a cornerstone of our purpose as it has for more than 85 years. We push the boundaries of what is possible to support people and the planet. Our hybrid environment lets you choose where you want to work – at the office, at home, or in a remote location, staying connected to your team through collaboration and design technology platforms.

We are seeking a Project Billing Specialist to join our team. The Project Billing Specialist will work closely with the local Accounting team, Project Managers and Principals to manage the project billing process, monitor the progress of the project, investigate variances, apply expenses and ensure that project billings are issued to customers and payments are collected in accordance with established accounting standards and company policies.

Duties and Responsibilities

• Communicates with Project Managers (PM) and Principals-in-Charge (PIC), regarding contract documents, change orders and other contract modifications, approvals, and any additional services-related to billing
• Sets up billing terms for new projects, make transfers of employee billable hours and / or expenses, and open and close time classes and timesheet comments in accounting system
• Prepares final invoice package containing draft and final invoices for all billable projects
• Researches any unbilled issues to optimize the billing possibilities for the billing period and ensure the AP coding to direct / reimbursable agrees with the contract
• Reconciles contract value with billed fees and address any billing discrepancies or disputes
• Analyzes and prepare sub-Consultant payments based on PWP for the management’s approval
• Provides support to PMs for accounts receivable collection and reporting requests
• Assists with fiscal year-end audits and ad-hoc requests as needed

Required Skills

• Have successfully completed related post-secondary education equivalent to a college diploma in Accounting
• Possess knowledge of accounting principles and guidelines
• Proficiency in Microsoft Word and Excel
• Excellent written and oral communication skills

Required Experience

• 1-4 years of experience
• Experience with project billing and Deltek Vantagepoint is preferred

Disclaimer : Please note that the estimated pay range that is provided on various social media sites may not be representative of NORR's range for this position.

NORR is an equal opportunity employer and does not discriminate on the basis of any legally protected status or characteristic : Race / Color / Gender / Sexual Orientation / Gender Identity / Religion / National Origin / Disability / Veteran.

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Billing Specialist • Toronto, ON, Canada