Billing Coordinator

EXP; Brampton; On-site; CAD 50,000 - 70,000; Full time

Job summary

Join a leading company as a Billing Coordinator in Brampton, ON, where you'll manage billing processes, communicate with project teams, and ensure accurate invoicing. This role requires a degree in Accounting and 3-5 years of relevant experience. Be part of a dynamic finance team that values innovation and collaboration.

Qualifications

• 3-5 years of experience in Accounting (AP/AR/Billing).
• Enrolment in CPA program is an asset.

Responsibilities

• Communicate with Project Managers regarding contract documents.
• Prepare final invoice packages with necessary documentation.
• Maintain billing folders and investigate project variances.

Skills

Communication

Attention to Detail

Self-Motivation

Education

University Degree in Accounting

Tools

Microsoft Office

Deltek Vision

Job description

Billing Coordinator

Brampton, ON

At EXP, we’re driven to provide innovative solutions for the world’s built and natural environments. As a team of engineers, architects, designers, scientists, creators, and professionals, we bring diverse talents together to solve complex challenges. Join a team that values differences, entrepreneurial spirit, sustainability, and shared ambitions for our clients and communities. Being part of EXP means connecting your unique experience to a global network of professionals who believe we are part of something bigger. Together, we are EXP.

Are you ready to design your future?

Be our next Billing Coordinator!

Your work environment at EXP

In this role, you will join the Finance group, based in our Brampton, ON office, reporting to the Vice President of Finance.

What a day at EXP has in store for you

1. Effectively communicate with Project Managers and Sector Leads regarding contract documents, change orders, and other contract modifications, approvals, and additional services related to billing.
2. Set up projects in Deltek and maintain budgets and backlogs throughout the project lifecycle.
3. Prepare final invoice packages, including draft and final invoices with all necessary backup documentation.
4. Mail final invoices and file client invoice copies and backup documents appropriately.
5. Identify opportunities to maximize client billing and communicate observations and actions taken.
6. Research unbilled issues to optimize billing possibilities for each period.
7. Maintain billing folders for all projects with contracts, change orders, and invoices, following standard procedures.
8. Investigate project variances and report findings to management.
9. Carry out Progress Project Reports.
10. Advise accounts payable team on client billing, including invoicing and reimbursable expenses, maintaining open communication to resolve issues.
11. Collaborate with the cash receipts team to reconcile cash application variances.
12. Work with accounts receivable regarding unpaid billings.
13. Write off uncollectible receivables as directed.
14. Close out projects upon completion.
15. Prepare special project analyses for Sector Leads, PMs, and Billing Management.
16. Gather information for audits as needed.
17. Perform additional tasks as assigned by the Billing Manager.
18. Coordinate with local offices.

Your experience should include

1. A university degree in Accounting or a related field.
2. 3-5 years of experience in Accounting (AP/AR/Billing).
3. Enrolment in CPA program is an asset.
4. Understanding of revenue recognition principles.
5. Proficiency in Microsoft Office and relevant applications.
6. Excellent verbal and written communication skills.
7. Self-motivated with the ability to work independently.
8. High attention to detail and accuracy.
9. Experience in a fast-paced, deadline-driven environment.
10. Knowledge of Deltek Vision software is a plus.