Billing Administrator (Calgary)

Blake, Cassels & Graydon LLP; Calgary; On-site; CAD 50,000 - 70,000; Full time

Job summary

Blake, Cassels & Graydon LLP in Calgary is seeking a Billing Administrator to join the Finance department. This role manages the complete billing cycle from prebills to client bill submission, ensuring accuracy and adherence to firm policies.

You will collaborate with partners and legal assistants, review accounts, upload to client e-billing systems, and support monthly accruals while providing timely answers on billing issues.

Qualifications

• College diploma or university degree specializing in Finance/Accounting.
• Two years billing experience or equivalent combination of education, training and experience is an asset.
• Experience in a law firm or professional services environment is an asset; recent graduates will also be considered for this position.
• Strong client-service orientation and communication.
• Advanced knowledge of Microsoft Word and Excel.

Responsibilities

• Prepare client accounts in a timely manner by producing prebills and assisting with regular and special billing requests.
• Review client accounts for accuracy and adherence to outside counsel guidelines.
• Upload Firm accounts into client e-billing systems and manage related issues.
• Assist with monthly accrual process and uploading to client e-billing system as required.
• Answer questions about billing processes, invoices, templates and issues.
• Analyze monthly reports and contracts regarding credits in WIP, unapplied matter credits, disbursements, and aged WIP.
• Contribute to team objectives and improve billing processes and procedures.

Skills

Client service

Communication

Time management

Attention to detail

Organizational skills

Problem solving

Independence

Team collaboration

Overtime flexibility

Microsoft Word

Microsoft Excel

Education

Finance/Accounting degree

Law firm experience (asset)

Tools

Aderant

Elite

e-billing systems

Client billing uploads

Job description

Blake, Cassels & Graydon LLP (Blakes), one of Canada’s largest and most successful law firms, is currently looking for a Billing Administrator to join the Finance department in the Calgary office.

Reporting to the Manager, Finance and supporting the National Billing Team, the Billing Administrator is responsible for the complete billing cycle from prebill generation to submission of bills into clients’ billing systems in accordance with Firm policies and procedures. The role provides exceptional billing support in a timely manner both to internal and external clients.

Primary responsibilities of the position include, but are not limited to:

• Working closely with partners and legal assistants to prepare client accounts in a timely manner by preparing reports, creating prebills on demand and assisting with regular billing and special billing requests
• Reviewing all client accounts for accuracy and adherence to outside counsel guidelines
• Uploading the Firm’s accounts into the client’s e-billing system and managing all issues related with the uploads
• Assist with managing the monthly accrual process and uploading it to the client’s e-billing system, as required
• Answering questions about the billing process, invoices, billing templates and billing issues
• Analyzing monthly reports and contracts from lawyers regarding credits in WIP, unapplied matter credits, disbursements and aged WIP
• Contributing to team efforts by accomplishing results necessary to meet or exceed the department’s overall objectives and improve processes and procedures

Education & Experience

• College diploma or university degree specializing in Finance/Accounting
• Two years billing experience or equivalent combination of education, training and experience is an asset
• Experience in a law firm or professional services environment is an asset; recent graduates will also be considered for this position

Skills & Abilities

• Client-service oriented, with strong communication and interpersonal skills
• Tech-savvy with knowledge of e-billing formats and systems would be considered an asset
• Research and problem-solving skills with the ability to exercise judgment to resolve technical issues
• Strong organizational and time management skills with the ability to prioritize projects, manage workload and meet deadlines
• Strong attention to detail and analytical skills
• Ability to work both independently and collaboratively within a team environment
• Flexible to work overtime when necessary
• Advanced knowledge of Microsoft Word and Excel
• Experience with professional services billing system (i.e., Aderant, Elite) would be considered an asset
• Problem-solving skills in order to correct invoice errors and discrepancies promptly to ensure that accounts are processed and presented to clients in a timely fashion
• Ability to adapt to various clients’ e-billing systems
• Ability to work in a high-volume and deadline-driven environment

Blakes wishes to thank all applicants for their interest. However, only those candidates selected for an interview will be contacted.

Other Relevant Application Information

Blakes welcomes applications from all qualified applicants. The Firm is committed to maintaining an inclusive work environment composed of people with diverse perspectives, backgrounds, identities and cultures. The Firm provides accommodation for applicants with disabilities and in respect of other protected grounds during the recruitment process in accordance with applicable laws. Please contact us to request accommodation.

While our experienced team will select and interview successful candidates, Blakes may use Artificial Intelligence (AI) to assist with shortlisting, screening, and evaluating applications.

About Blakes

At Blakes, we care about our people. We are committed to providing exceptional experiences for our clients and employees. As a winner of Canada’s Top 100 Employers, Canada’s Best Diversity Employers and Greater Toronto’s Top Employers awards, we understand the importance of fostering an inclusive workplace environment that brings out the best in each person. Our success as a firm starts with hiring top talent, retaining our people and helping them thrive.