IP Litigation Legal Assistant

Blake, Cassels & Graydon LLP; Toronto; On-site; CAD 65,000 - 75,000; Full time

Job summary

Blake, Cassels & Graydon LLP is seeking a mid-level Legal Assistant with IP litigation experience to join the Litigation & Dispute Resolution practice in Toronto. The role is an 18-month contract focusing on managing lawyers' calendar and emails, drafting pleadings, and maintaining filing systems.

Responsibilities include preparing motion records, e-filing, reviewing prebills, and updating time and client records.

Qualifications

• Legal assistant diploma required.
• Minimum of three years of experience supporting legal professionals in a corporate environment.
• Federal Court experience is required.

Responsibilities

• Manage lawyers' email inboxes and calendars, book appointments, set up conference calls, monitor inboxes, e-file emails.
• Draft pleadings and prepare motion records, books of authorities, affidavits of service, file court documents, and arrange examinations for discovery.
• Maintain physical and electronic filing system; update documents in ACL and other systems.
• Review prebills, monitor fee estimates, budgets and quarterly reporting; manage outside counsel guidelines and AR reports.
• Open new matters in the intake system; prepare retainers and zero-rate forms; monitor time dockets in Intapp.
• Prepare and revise PowerPoint presentations; update client information in InterAction; coordinate travel and CPD hours.

Skills

MS Office

Communication

Organization

Time management

Attention to detail

Confidentiality

Teamwork

Education

Legal assistant diploma

Tools

ACL

InterAction

Intapp

PowerPoint

Job description

Blake, Cassels & Graydon LLP (Blakes), one of Canada's largest and most successful law firms, is currently looking for a mid-level Legal Assistant with intellectual property (IP) litigation experience to join the Litigation & Dispute Resolution practice group in the Toronto office. This position is an 18-month contract.

Primary responsibilities of the position include, but are not limited to:

• Managing lawyers' email inboxes and calendars - booking appointments, setting up conference calls, monitoring email inboxes and responding as required, and e-filing emails
• Drafting pleadings and preparing motion records, books of authorities and affidavits of service, arranging for filing of court documents, and booking examinations for discovery
• Maintaining physical and electronic filing system
• Entering, updating and generating documents in ACL
• Reviewing and finalizing prebills and accounts, monitoring fee estimates, budgets and quarterly reporting, maintaining outside counsel guidelines, and conducting accounts receivable report prep and follow-up
• Opening new matters in the business intake system, preparing zero-rate forms and retainer letters
• Entering and closing time dockets in Intapp
• Preparing and revising PowerPoint presentations
• Updating client information in InterAction and updating lawyer profiles
• Arranging travel, including car rentals, flights, hotels and conference registrations
• Entering and monitoring lawyers' Continuing Professional Development (CPD) hours

Qualifications

Education & Experience:

• Legal assistant diploma is required
• Minimum of three years of experience supporting legal professionals in a corporate work environment
• Federal Court experience is required

Skills & Abilities:

• High proficiency in Microsoft Office, CMS, InterAction and ACL
• Strong communication, organizational and time management skills
• Exceptional attention to detail and the ability to exercise sound judgment
• Ability to work both independently and collaboratively as part of a team
• Ability to maintain a high level of confidentiality when interacting with internal and external clients

Compensation

The anticipated annual salary for the IP Litigation Legal Assistant position is $65,000-$75,000. Salary levels will be determined commensurate with internal equity, market equity and experience.

Other Relevant Application Information

Blakes welcomes applications from all qualified applicants. The Firm is committed to maintaining an inclusive work environment composed of people with diverse perspectives, backgrounds, identities and cultures. The Firm provides accommodation for applicants with disabilities and in respect of other protected grounds during the recruitment process, in accordance with applicable laws. Please contact us to request accommodation.

While our experienced team will select and interview successful candidates, Blakes may use artificial intelligence (AI) to assist with shortlisting, screening and evaluating applications

Who We Are

At Blakes, we care about our people. We are committed to providing exceptional experiences for our clients and employees. As a winner of Canada's Top 100 Employers, Canada's Best Diversity Employers and Greater Toronto's Top Employers awards, we understand the importance of fostering an inclusive workplace environment that brings out the best in each person. Our success as a firm starts with hiring top talent, retaining our people and helping them thrive.