Accounts Payable Administrator

Vaco Recruiter Services; Calgary; On-site; CAD 42,000 - 66,000; Full time

Job summary

Vaco Recruiter Services seeks an AP Administrator for a six-month assignment in Calgary. The role involves processing vendor payments, handling reimbursements, vendor reconciliations, cash handling, tax reporting, and maintaining confidential financial records.

Collaboration with cross-functional teams is expected to improve processes and reporting. Candidates should have 2+ years in AP, a post-secondary certificate/diploma, strong Excel/MS Office skills, and experience with ERP systems; oil and

Qualifications

• 2+ years of general accounting or AP experience.
• Post secondary certificate or diploma program.
• Proficiency in Excel and MS Office.
• Experience with a large ERP system is an asset.
• Oil and gas experience is an asset.

Responsibilities

• Processes 600-900 vendor payments per month by identifying discount opportunities and ensuring accuracy of payments and related discrepancies.
• Processes employee reimbursements by validating expense reports and advances.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Maintains historical financial records through filing and archiving.
• Manages petty cash disbursements and verifies supporting documentation.
• Prepares and reports sales tax obligations based on paid invoices.

Skills

Accounts Payable

Excel proficiency

MS Office

ERP experience

Oil & Gas familiarity

Attention to detail

Data entry

Education

Post secondary certificate/diploma

Tools

ERP software

Job description

About Our Client

Our client is seeking an AP Administrator to join their team for a 6-month opportunity.

About the Opportunity

• Processes 600-900 vendor payments per month by identifying discount opportunities, verifying federal ID numbers, scheduling and preparing payments, resolving purchase order, contract, invoice, and payment discrepancies, ensuring credit is received for outstanding memos, and issuing stop payments or purchase order amendments as required.


• Processes employee reimbursements by reviewing and validating expense reports and advance requests and preparing associated payments.


• Verifies vendor accounts by reconciling monthly statements and related transactions to ensure accuracy and completeness.


• Maintains historical financial records through systematic filing and archiving of documents.


• Manages petty cash disbursements by recording transactions and verifying supporting documentation.


• Prepares and reports sales tax obligations by calculating applicable requirements based on paid invoices.


• Safeguards organizational information by maintaining strict confidentiality of financial and business records.


• Collaborates with cross-functional departments to enhance reporting capabilities and improve existing processes, systems, and operational efficiencies.


• Supports continuous improvement initiatives by identifying opportunities to streamline workflows, strengthen controls, and enhance reporting accuracy.


• Problem solving, attention to detail, and proficiency at data entry are a must.

About You

• 2+ years of general accounting or AP experience


• Post secondary certificate or diploma program


• Proficiency in excel and MS office


• Experience with a large ERP system is an asset


• Oil and gas experience is an asset

This position for employment is for a current vacancy with Vaco/Highspring's client. You must currently reside within the Calgary area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client's requirements for this role.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.