Bill Administrator

BFG Enterprise Services; Markham; On-site; CAD 42,000 - 54,000; Full time

Job summary

BFG Enterprise is seeking a Billing Administrator in Markham, Ontario to manage end-to-end billing for assigned customers and ensure timely invoice processing in ERP. You will reconcile submissions, review for errors and respond to billing inquiries with professionalism.

You will prepare invoices manually and via CSV imports, follow up on discrepancies with PMs, and support colleagues to maintain accurate records while protecting confidentiality.

Qualifications

• Post-secondary diploma in Accounting or Finance preferred.
• Minimum 1 year of progressive accounting work experience.
• Excellent computer skills, accounting software applications.
• Ability to handle large volume of invoices and meet deadlines.
• Advanced Microsoft Excel, Word and PowerPoint.
• Excellent verbal and written English communication skills.
• Ability to follow processes and generate periodic reports.
• Discreet and confidential handling of information.
• Excellent organizing abilities.
• Team player with strong interpersonal skills.
• Willingness to learn, self-starter attitude, driven, positive, results oriented.

Responsibilities

• Receive, manage and invoice billing submissions for assigned customers.
• Create invoices manually as well as through CSV imports in ERP.
• Receive, match and invoice all purchase orders from assigned customers in ERP and customer portal.
• Review for errors, bill out-of-scope charges for assigned customers.
• Ad hoc invoice requests, email invoices to customers.
• Weekly maintain and reconcile all billing submissions and invoices for assigned customers.
• Review hardware purchase orders with related sales orders in ERP for accuracy and bill if goods shipped.
• Follow up with PMs to fix discrepancies in billing submissions.
• Ensure no duplication of records.
• Ensure invoices are submitted to customers on time.
• Ensure no billing submission is missed.
• Support team members’ duties in their absence.
• Answer billing queries received by email.
• Perform other related duties as assigned.

Skills

Excel

Attention to detail

English communication

Team player

Discretion/confidentiality

Deadline oriented

Self-starter

Education

Post-secondary diploma in Accounting or Finance

Tools

ERP system

Job description

Role: Reporting to Billing Team Lead, Billing Administrator manages end-to-end billing, reconciles submissions, resolves discrepancies, ensures timely and error-free billing.

Duties and Responsibilities:

• Receive, manage and invoice billing submissions for assigned customers

• Create invoices manually as well as through CSV imports in ERP

• Receive, match and invoice all purchase orders received from assigned customers in ERP and customer portal

• Receive, review for errors, and bill out-of-scope charges for assigned customers

• Ad hoc invoice requests, email invoices to customers

• Weekly maintain and reconcile all billing submissions (pending purchase orders) and invoices for assigned customers

• Review hardware purchase orders with corresponding sales orders in ERP for accuracy and bill if goods have been shipped to the customer

• Follow up with PMs to fix discrepancies in billing submissions

• Ensure no duplication of records occur

• Ensure invoices are submitted to customers on time

• Ensure no billing submission is missed

• Support team members duties in their absence

• Answer billing queries received on the email

• Perform other related duties as assigned.

Requirements and skills:

• Completion of post-secondary diploma in Accounting or Finance preferred

• Minimum 1 year of progressive accounting work experience

• Excellent computer skills, accounting software applications

• Ability to handle large volume of invoices and prompt deadlines

• Advanced Microsoft Excel, Word and PowerPoint

• Excellent verbal and written English communication skills.

• Ability to follow processes/procedures

• Ability to generate periodic reports

• Ability to be discreet and ensure confidentiality is maintained.

• Excellent organizing abilities

• Attention to detail

• Team player with strong interpersonal skills

• Willingness to learn, a self-starter attitude, driven, positive, results oriented.