Bilingual Payroll Coordinator

Aplin; Ottawa; On-site; CAD 80,000 - 95,000; Full time

Benefits offered by this job

Benefits from day one

Employee share program

Pension matching 5% (up to 6%)

Monday to Friday

Job summary

Aplin is seeking a Bilingual Payroll Coordinator to join a busy centralized payroll team supporting Canada with a focus on Quebec. The role requires handling full-cycle payroll for hourly, unionized staff, ensuring compliance with CCQ and Quebec regulations.

Based in Montreal or Ottawa, this in-office position offers 80K–95K CAD per year plus an annual performance bonus and benefits from day one. Strong English/French skills are mandatory.

Qualifications

• Minimum 2 years of full-cycle payroll experience; 5+ years preferred.
• Experience processing hourly payroll in a high-volume environment.
• Experience with unionized payroll and interpreting collective agreements, ideally in Quebec.
• Knowledge of Quebec payroll legislation, deductions, remittances and year-end reporting.
• Familiarity with CCQ requirements and applying union provisions.

Responsibilities

• Process full-cycle weekly payroll for hourly Quebec-based unionized employees.
• Interpret and apply collective agreements (wages, overtime, vacation, holidays).
• Apply Quebec payroll regulations and CCQ requirements for compliance.
• Handle hires, terminations, transfers, and changes including rate/deductions.
• Review time entries and attendance; transition from paper to electronic timekeeping.
• Process remittances, deductions, benefits, union dues, and adjustments.
• Prepare T4s, Relevé 1s and other year-end reporting; reconcile liabilities.
• Ensure compliant payroll and respond to inquiries; maintain confidential records.

Skills

Bilingual FR/EN

Attention to detail

Deadline driven

Union payroll experience

High-volume payroll

Tools

JD Edwards/JDE

Oracle payroll

Job description

Join a leading organization and advance your payroll career! Aplin is currently recruiting for a Bilingual Payroll Coordinator to join a busy centralized payroll team supporting operations across Canada, with a focus on the Quebec district.

This is a great opportunity for an experienced payroll professional with a strong background in hourly payroll, unionized environments, and collective agreements. The ideal candidate will have hands-on experience processing full-cycle payroll and applying complex union agreements in a fast-paced environment. Candidates with knowledge of Quebec payroll legislation and CCQ requirements are strongly preferred.

Location:

Montreal or Ottawa

Work Arrangement:

In-office

Compensation

• 80K to 95Kbased on experience and qualifications
• Annual/performance bonus

Benefits & Perks

• Benefits effective from day one
• Employee share program
• Pension matching currently up to 5%, increasing to 6% in January
• Monday to Friday, full-time position

Responsibilities

• Process full-cycle weekly payroll for hourly employees, with a focus on Quebec-based unionized employees.
• Interpret and apply collective agreement provisions related to wages, overtime, premiums, vacation, statutory holidays, and other employee entitlements.
• Apply relevant Quebec payroll regulations and CCQ requirements, where applicable, to ensure accurate and compliant payroll processing.
• Process new hires, terminations, transfers, and employee changes, including rate adjustments and changes to payroll deductions.
• Review and process time entries, attendance records, and employee hours, ensuring compliance with applicable collective agreements.
• Support the transition from paper time cards to electronic timekeeping.
• Process payroll remittances, deductions, benefits, union dues, and other payroll adjustments.
• Prepare T4s, Relevé 1s, and other year-end payroll reporting.
• Reconcile and remit payroll and union benefit liabilities.
• Ensure payroll complies with applicable legislation, Quebec payroll requirements, CCQ regulations, and collective agreements.
• Work closely with internal teams, employees, and union representatives to resolve payroll-related matters.
• Respond to payroll inquiries, investigate discrepancies, and provide timely resolutions.
• Maintain accurate and confidential payroll records and supporting documentation.

Qualifications

• Fluent in both written and spoken French and English is mandatory.
• Minimum 2 years of full-cycle payroll experience, ideally 5+ years.
• Experience processing hourly payroll in a high-volume environment.
• Experience with unionized payroll and interpreting collective agreements, ideally in Quebec.
• Knowledge of Quebec payroll legislation, deductions, benefits, remittances, and year-end reporting.
• Familiarity with CCQ requirements and experience applying collective agreement provisions are strongly preferred.
• Demonstrated experience applying union agreement provisions related to wages, overtime, premiums, vacation, and employee benefits.
• Experience processing union dues, benefit contributions, and other union-related payroll calculations is an asset.
• Strong attention to detail and problem-solving skills.
• Ability to work under tight deadlines in a fast-paced environment.
• PCP certification or working toward PCP is preferred.
• Experience with JD Edwards/JDE or Oracle payroll systems is an asset.

At Aplin - together with our brands CompuStaff, Impact Recruitment, and Vantix Systems - we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers. Accommodation is available upon request throughout all stages of the recruitment process.