Bilingual Office & Accounting Coordinator

Armco; Montreal (administrative region); On-site; CAD 42,000 - 62,000; Full time

Job summary

Armco is seeking a bilingual Office Administrator to join our team in Montreal. The Office Administrator supports the efficient day-to-day operation of the Armco office, coordinates administrative procedures, maintains office records, assists with local accounting activities, responds to leasing and tenant inquiries, and serves as the first point of contact for visitors.

Your responsibilities include coordinating office operations, maintaining documents, handling mail and purchases, accounts

Qualifications

• Post-secondary education in business administration, finance, or a related field, or an equivalent combination of education and experience.
• Minimum of three plus (3+) years of related administrative experience.
• Fluency in spoken and written English and French is required.
• Proficiency with Microsoft Outlook, Word, and Excel.
• Experience with Yardi or another property-management system is considered an asset.

Responsibilities

• Coordinate general office operations, procedures, correspondence, filing systems, and shared-drive documentation.
• Maintain organized and accurate office records, manuals, reports, and internal documents.
• Prepare, review, and format documents and reports, ensuring accuracy and professionalism.
• Maintain knowledge of ongoing projects to provide effective administrative support to the team.
• Order and manage office supplies and assist with office equipment procurement when required.
• Receive, distribute, and track incoming and outgoing mail, couriers, and packages.
• Manage petty cash and prepare or modify purchase orders for supplies and services.
• Complete local accounts payable and accounts receivable duties and serve as the office’s primary contact for related inquiries.
• Process cheques and prepare bank deposits.
• Maintain accurate financial records and supporting documentation.
• Coordinate with the Accounting team to resolve discrepancies and ensure timely processing.
• Respond to leasing inquiries received by telephone, email, and walk‑in visitors.
• Provide prospective tenants with general property and availability information.
• Respond to tenant questions relating to move‑ins, move‑outs, and other property matters.
• Act as a liaison between tenants and the Maintenance team when service or repair assistance is required.
• Track inquiries and follow‑up items to ensure timely responses and resolutions.
• Answer and direct incoming telephone calls.
• Welcome visitors and direct them to the appropriate team member.
• Maintain a professional, organized, and welcoming office environment.
• Assist with special projects and perform other related duties as assigned.

Skills

French-English bilingual

Education

Post-secondary education in business/finance

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Armco is seeking a bilingual Office Administrator to join our team in Montreal. The Office Administrator supports the efficient day-to-day operation of the Armco office, coordinates administrative procedures, maintains office records, assists with local accounting activities, responds to leasing and tenant inquiries, and serves as the first point of contact for visitors.

Your responsibilities include coordinating office operations, maintaining documents, handling mail and purchases, accounts