Assistant Property and Rental Manager

Armco; Mascouche; On-site; CAD 40,000 - 54,000; Full time

Job summary

Armco seeks an Assistant Property and Rental Manager to support day-to-day leasing operations and tenant services. You will respond to inquiries, coordinate apartment and broker visits, assist with applications, and manage lease documentation under the Director of Real Estate’s supervision.

The role emphasizes organization, confidentiality, and customer service in a Canada-based property management team. Proficiency in Yardi is an asset.

Qualifications

• High school diploma or equivalent.
• 2–3 years of experience in administration, property management, or leasing preferred.
• Strong organizational and multitasking abilities.
• Attention to detail and confidentiality.
• Excellent communication and client service skills.
• Familiarity with Microsoft Office and basic data entry.

Responsibilities

• Respond to leasing inquiries via email and phone.
• Coordinate apartment visits with prospects and brokers.
• Assist with application and lease processing.
• Prepare lease agreements and signings with tenants.
• Maintain tenant files and lease documentation.
• Generate reports and track unit availability.
• Schedule and track move‑ins/move‑outs and inspections.
• Collaborate with accounting on rent payments and deposits.
• Support on-site staff with maintenance and notices.
• Provide exceptional customer service to residents.

Skills

Organizational skills

Customer service

Data entry

Microsoft Office

Yardi

Education

High school diploma or equivalent

Tools

Yardi

Job description

Founded in 1982 by members of the Armoyan family, Armco Capital Inc. has grown from a small family business into a diversified and dynamic group of companies with locations in Canada and the US. Armco continues to grow; both in business diversification, development and its team of dedicated professionals.

We are seeking a reliable, organized, and detail-oriented Assistant Property and Rental Manager to join our team. Reporting to the Director of Real Estate, the successful candidate will assist with the day-to-day operations and leasing activities of the property, including responding to leasing inquiries, coordinating apartment and broker visits, supporting the application and lease process, and providing excellent service to prospective and current residents.

Main Responsibilities

• Respond to all leasing inquiries (emails, calls).
• Organize and coordinate apartment visits with prospects.
• Coordinate visits for real estate brokers.
• Conduct background checks with an external firm and evaluate the report with the Director of Real Estate.
• Prepare lease agreements and manage the lease signing process with tenants.
• Maintain tenant files, including lease documentation, obtaining missing information as needed.
• Hold regular meetings with the property manager to review available units, recently signed leases, and planned moves‑in/moves‑out.
• Perform data entry tasks, including updating tenant information and creating reports.
• Track maintenance requests and work orders in the property management software (Yardi).
• Coordinate with accounting, process rent payments, and check requests.
• Manage and organize tenant move‑in and move‑out inspections, and key pickups with on‑site staff.
• Prepare and send building work notices and tenant notices.
• Manage, schedule, and track building repairs, service calls, fire and alarm inspections, etc. as directed by the Property Manager.
• Provide exceptional customer service to tenants, responding to requests and concerns in a timely manner.
• Answer phone calls and emails professionally.
• Build and maintain positive tenant relationships, ensuring high tenant satisfaction.
• Perform other duties and special projects as needed.

Primary Qualifications

• High school diploma or equivalent.
• Previous experience (minimum 2-3 years) in administration, property management, or leasing.
• Strong organizational skills and the ability to multitask and prioritize effectively.
• Ability to handle confidential and sensitive information. sensitive.
• Strong attention to detail.
• Excellent customer service skills, with a friendly and professional demeanor.
• Proficient in data entry and computer skills.
• Familiarity with Microsoft Office.
• Experience in the accounts receivable/payable field is considered an asset.
• Experience using Yardi or a property management system is an asset.
• Experience or knowledge in the real estate field is considered an asset.
• French (spoken and written) English (comfortable for professional conversation).

Why Join Armco?

Armco is proud to have been recognized as one of Canada’s Best Managed Companies for nine consecutive years—a reflection of our commitment to growth, our people, and a supportive workplace.

We value adaptable, positive individuals who are motivated to learn and grow. If you enjoy building relationships and working in a collaborative environment, we would love to hear from you.