Assistant Property and Rental Manager

Geosam Capital; Mascouche; On-site; CAD 45,000 - 65,000; Full time

Job summary

Armco Capital Inc. is seeking an Assistant Property and Rental Manager to assist with day-to-day operations and leasing activities.

You will respond to inquiries, coordinate visits, support the application and lease process, and ensure high-quality service to prospective and current residents. The ideal candidate has 2–3 years in administration or leasing, strong organizational skills, and fluency in French and English.

Qualifications

• Minimum 2–3 years in administration, property management, or leasing.
• Ability to handle confidential and sensitive information.
• Strong attention to detail and excellent customer service.

Responsibilities

• Respond to leasing inquiries via email and phone.
• Organize and coordinate apartment visits with prospects.
• Coordinate visits for real estate brokers.
• Conduct background checks and review reports with the Director of Real Estate.
• Prepare lease agreements and manage lease signing with tenants.
• Maintain tenant files and gather missing information.
• Hold regular meetings to review available units and moves.
• Track maintenance requests in Yardi and create reports.
• Process rent payments and check requests with accounting.
• Manage move-in/move-out inspections and key pickups with on-site staff.
• Prepare and send building and tenant notices.
• Coordinate repairs and inspections as directed by Property Manager.
• Provide timely, professional responses to tenant requests and concerns.

Skills

Property management

Leasing

Data entry

Customer service

Organizational skills

Multitasking

Confidential information handling

Microsoft Office

Education

High school diploma or equivalent

Tools

Yardi

Microsoft Office

Job description

Founded in 1982 by members of the Armoyan family, Armco Capital Inc. has grown from a small family business into a diversified and dynamic group of companies with locations in Canada and the US. Armco continues to grow; both in business diversification, development and its team of dedicated professionals.

We are seeking a reliable, organized, and detail-oriented Assistant Property and Rental Managerto join our team. Reporting to the Director of Real Estate, the successful candidate will assist with the day-to-day operations and leasing activities of the property, including responding to leasing inquiries, coordinating apartment and broker visits, supporting the application and lease process, and providing excellent service to prospective and current residents.

Main Responsibilities:

The Assistant Property and Rental Manager will be responsible for participating in the leasing and day-to-day operations, ensuring efficient and optimized management and leasing.

• Respond to all leasing inquiries (emails, calls).
• Organize and coordinate apartment visits with prospects.
• Coordinate visits for real estate brokers.
• Conduct background checks with an external firm and evaluate the report with the Director of Real Estate.
• Prepare lease agreements and manage the lease signing process with tenants.
• Maintain tenant files, including lease documentation, obtaining missing information as needed.
• Hold regular meetings with the property manager to review available units, recently signed leases, and planned moves-in/moves-out.
• Perform data entry tasks, including updating tenant information and creating reports.
• Track maintenance requests and work orders in the property management software (Yardi).
• Coordinate with accounting, process rent payments, and check requests.
• Manage and organize tenant move-in and move-out inspections, and key pickups with on-site staff.
• Prepare and send building work notices and tenant notices.
• Manage, schedule, and track building repairs, service calls, fire and alarm inspections, etc. as directed by the Property Manager.
• Provide exceptional customer service to tenants, responding to requests and concerns in a timely manner.
• Answer phone calls and emails professionally.
• Build and maintain positive tenant relationships, ensuring high tenant satisfaction.
• Perform other duties and special projects as needed.

Primary Qualifications:

• High school diploma or equivalent.
• Previous experience (minimum 2-3 years) in administration, property management, or leasing.
• Strong organizational skills and the ability to multitask and prioritize effectively.
• Ability to handle confidential and sensitive information. sensitive.
• Strong attention to detail.
• Excellent customer service skills, with a friendly and professional demeanor.
• Proficient in data entry and computer skills.
• Familiarity with Microsoft Office.
• Experience in the accounts receivable/payable field is considered an asset.
• Experience using Yardi or a property management system is an asset.
• Experience or knowledge in the real estate field is considered an asset.
• French (spoken and written) English (comfortable for professional conversation).

Why Join Armco?

Armco is proud to have been recognized as one of Canada’s Best Managed Companies for nine consecutive years—a reflection of our commitment to growth, our people, and a supportive workplace.

We value adaptable, positive individuals who are motivated to learn and grow. If you enjoy building relationships and working in a collaborative environment, we would love to hear from you.