Bilingual Human Resources Administrator

Aecon Group Inc.; Toronto; Hybrid; CAD 50,000 - 55,000; Full time

Benefits offered by this job

Hybrid work model

Competitive salary

Equal employment opportunity

Job summary

Aecon Group Inc. is seeking a Payroll/HRIS Coordinator to join our Toronto-based team in a hybrid role. You will work with payroll and HR data admins to process new hires and terminations, prepare salary reports, and resolve employee pay inquiries, ensuring accuracy and deadlines.

Qualifications include post-secondary HR education, bilingual French/English, and experience with SAP and SuccessFactors. The role emphasizes collaboration, data integrity, and client service in a fast-paced

Qualifications

• Post-secondary education in HR or related field.
• Bilingual French/English required.
• Experience in fast-paced operational environments (e.g., construction) is a plus.
• Strong organizational skills and attention to detail.

Responsibilities

• Coordinate payroll-related transactions with Payroll and HR Data Administrators to ensure accuracy and deadlines.
• Prepare salary reports and maintain data integrity.
• Answer employee pay inquiries and liaise between employee and payroll departments.
• Assist with onboarding, offer letters, and new-hire paperwork; coordinate IT access.
• Participate in data audits and HRIS reporting; support end-of-year processes.

Skills

Bilingual (French/English)

Strong communication

MS Office

Education

Post-secondary HR education

Tools

SAP

SuccessFactors

Job description

What You’ll Do Here

• Works closely with Payroll and HR Data Administrators to ensure employment-related transactions such as new hires and terminations are processed accurately and submitted within required deadlines.
• Prepares salary reports and maintains data accuracy and integrity.
• Investigates and answers employee pay inquiries, acting as a liaison between the employee and payroll departments.
• Participates in data audits.
• Generates new and ad‑hoc HRIS reports as needed.
• Monitors vacation tracking and coordinates end‑of‑year vacation rollover processes.
• Supports drafting offer letters, onboarding new employees, collecting all new‑hire paperwork, submitting IT needs, providing software/hardware access, and ensuring all requirements are in place before the employee’s start date.
• Schedules and coordinates orientations for new hires for all salary and hourly non‑union employees.
• Prepares new employee orientation packages and assists in off‑boarding employees, including communication with payroll and IT.
• Acts as liaison between HR, new hires and managers regarding onboarding information.
• Participates in and leads continuous improvement initiatives.

What You Bring To The Team

• Post‑secondary education with a major in Human Resources or a related field.
• Bilingual (French/English) proficiency is required.
• Experience working in a fast‑paced operational environment such as construction is an asset.
• Exceptional organization and attention to detail, with the ability to manage multiple clients and deliverables.
• Experience with SAP and SuccessFactors is an asset.
• Strong verbal and written communication skills, with the ability to communicate clearly with various audiences, stakeholders, and clients.
• Excellent problem‑solving skills.
• Strong customer‑service skills with a proven ability to develop and maintain effective relationships with team members and internal/external stakeholders.
• Professionalism and discretion in handling sensitive information.
• Demonstrated ability to use MS Office applications (Outlook, Word, Excel, PowerPoint).

This role follows a hybrid work model, combining in‑office collaboration and flexibility, with an expectation of three days per week in the office. The expected salary range is $50,000–$55,000 per year.

Aecon fosters belonging within and across our organization. We are committed to providing equal employment opportunities and consider all applicants without regard to race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable local laws.