Bilingual Human Resources Administrator

Aecon Concessions; Toronto; Hybrid; CAD 50,000 - 55,000; Full time

Job summary

Aecon delivers some of the most complex infrastructure projects and is hiring a Bilingual Human Resources Administrator in Toronto. You will provide administrative and coordination support to the Civil East HR and Operations team, handling payroll-related transactions, onboarding, and reporting in a fast-paced environment.

The role requires a post-secondary HR education and bilingual (French/English) abilities, with experience in SAP and SuccessFactors being an asset.

Qualifications

• Post-secondary education with a major in Human Resources or related field.
• Bilingual (French/English) is required.
• Experience in a fast-paced operational environment such as construction is an asset.
• Exceptional organization, attention to detail, with the ability to manage multiple clients and deliverables.
• Experience with SAP and SuccessFactors is an asset.
• Strong verbal and written communication skills, including the ability to clearly communicate with various audiences, stakeholders and clients.
• Excellent problem-solving skills.
• Strong customer service skills with the proven ability to develop and maintain effective relationships with team members as well as internal and external stakeholders.
• Professionalism and discretion handling sensitive information a must.
• Demonstrated ability using MS Office applications (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Work closely with Payroll and HR Data Administrators to ensure employment-related transactions are processed accurately and submitted within required deadlines.
• Prepare salary reports and ensure data accuracy and integrity.
• Investigate and answer employee questions related to pay, acting as liaison between employee and payroll departments.
• Generate new and ad hoc HRIS reports as needed by the HR department.
• Monitor vacation tracking and coordinate end of year vacation roll over process.
• Support drafting offer letters, onboarding new employees, collecting all new hire paperwork, IT needs, and access to software and hardware.
• Schedule and coordinate Orientations for new hires for all salary and hourly non-union employees.
• Prepare new Employee Orientation packages and assist in offboarding employees including communication with payroll and IT.
• Act as liaison between HR, new hire and managers regarding onboarding information.
• Participate and lead continuous improvement initiatives.

Skills

Bilingual (French/English)

Excellent communication skills

Strong customer service skills

MS Office (Outlook, Word, Excel, Power

Education

Post-secondary education in Human Resources or related field

Tools

SAP

SuccessFactors

Job description

It has come to our attention that various international organizations or individuals have been offering false employment opportunities at Aecon Group Inc. Aecon Group Inc. employment policies and processes involve interviews, and candidates who seek employment are never required to pay us any sum of money. To do so would be contrary to our business conduct guidelines and ethical practices. We also do not extend formal offers of employment or execute employment agreements through social media or social chat platforms.

We take this matter extremely seriously and are working with the appropriate authorities to shut down such fraudulent schemes. Please remain vigilant on this matter and report any suspicious outreach to your local authorities and email any concerns [e-mail]

Date: Jul 14, 2026

Location: Toronto, ON, CA

Operating Sector: Human Resources

Come Build Your Career at Aecon!

Aecon delivers some of the most complex and impactful infrastructure projects — from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment.

Safety Always is not only our #1 core value – it is the standard that anchors our culture. We believe the most ambitious projects deserve the most committed people. At Aecon, you won’t just build your career — you’ll help build what matters to enable future generations to thrive.

At Aecon, you can count on:

• Safety Always. Our number one core value. The safety of our people, projects, partners, and stakeholders is our priority focus – today and always.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide opportunities where people feel valued, supported, and empowered to contribute fully.

We deliver infrastructure with purpose, and our people are at the heart of everything we do. Aecon employees are incredibly proud to build some of the most impactful infrastructure of this generation – we call it Aecon Proud.

At Aecon we:

• Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being.
• Are intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University, tuition reimbursement, and Leadership Programs.
• Are committed to creating work environments focused on mutual respect, teamwork, collaboration, and new ideas, through meaningful initiatives, training, partnerships with Veteran groups, our Aecon Women in Trades and diversity programs, as well as our Employee Resource Groups (ERGs), to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture.
• Operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities.

Our success is built on the passion, expertise, and dedication of our people. Together, we embrace strong execution, innovation, and continuous improvement — values that come to life through the unique talents and collaborative spirit of every team member. If you’re inspired to make a difference through future-building projects, join our best-in-class team.

What is the Opportunity?

The Bilingual Human Resources Administrator will provide administrative and coordination support to the Civil East Human Resources and Operations team. The Human Resources Administrator is responsible for providing professional, client-centered support within a fast-paced operational environment.

What You’ll Do Here:

• Responsible for working closely with Payroll and HR Data Administrators to ensure employment-related transactions, such as new hires and terminations, are processed accurately and submitted within required deadlines
• Responsible for salary reports and ensuring data accuracy and integrity
• In charge of investigating and answering employee questions associated with their pay, acting as a liaison between the employee and salary payroll department & hourly payroll department
• Generate new and ad hoc HRIS reports as needed by the HR department
• Monitor vacation tracking and coordinate end of year vacation roll over process
• Support drafting offer letters, onboarding new employees, collecting all new hire paperwork, submission of IT needs, access to software and hardware, and follow up to ensure all needs are in place prior to the employee start date
• Schedule and coordinate Orientations for new hires for all salary and hourly non-union employees
• Prepare new Employee Orientation packages and assist in offboarding employees including communication with payroll and IT
• Act as liaison between HR, new hire and managers regarding onboarding information
• Participate and lead continuous improvement initiatives

What You Bring to the Team:

• Post-secondary education with a major in Human Resources or related field
• Bilingual (French/English) is required
• Experience working in a fast-paced operational environment such as construction is an asset
• Exceptional organization, attention to detail, with the ability to manage multiple clients and deliverables
• Experience with SAP and Success Factors is an asset
• Strong verbal and written communication skills, including the ability to clearly communicate with various audiences, stakeholders and clients
• Excellent problem-solving skills
• Strong customer service skills with the proven ability to develop and maintain effective relationships with team members as well as internal and external stakeholders
• Professionalism and discretion handling sensitive information a must
• Demonstrated ability using MS Office applications (Outlook, Word, Excel, PowerPoint)

This role follows a hybrid work model, combining in‑office collaboration and flexibility, with an expectation of three days per week in the office.

Reason for vacancy: New

The expected salary range for this role is $50,000-$55,000 per year

Individual pay is determined based on several factors, including work location, education, experience, unique skills and job conditions. Other considerations may includecertifications, specialized training, and the complexity or scope of therole.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon’s AI Usage Policy. All final decisions are made by qualified Aecon team members.