Bilingual Executive Assistant - Contract - 17836

LRO Staffing; Ottawa; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

An innovative staffing agency is seeking a skilled Bilingual Executive Assistant to support senior executives in a dynamic environment. This role is perfect for someone with exceptional organizational abilities and a keen eye for detail, especially in unionized or political settings. You will be responsible for managing schedules, drafting documents in both English and French, and ensuring smooth logistical operations for meetings and events. With a hybrid work arrangement and a contract duration of two months with potential for extension, this is an exciting opportunity to make a significant impact within a reputable organization. If you thrive in fast-paced environments and possess strong communication skills, this role is tailored for you.

Benefits

Parking available with 50% cost coverage

Qualifications

• 5+ years of experience in an executive or senior administrative role.
• Exceptional communication skills in both English and French.

Responsibilities

• Provide comprehensive administrative support to senior executives.
• Manage schedules, coordinate meetings, and arrange travel.

Skills

Bilingual communication (English and French)

Organizational skills

Time management

Attention to detail

Education

Post-secondary education in Business Administration

Tools

Microsoft Office Suite

Job description

Bilingual Executive Assistant - Contract - 17836

About the Opportunity

LRO Staffing is assisting our client in the search for a highly skilled Bilingual Executive Assistant to provide comprehensive administrative support to senior executives. This role is ideal for a professional with exceptional organizational skills, a keen eye for detail, and experience in unionized or political environments.

Duties include but are not limited to:

• Provide executive administrative support to senior leaders, including managing schedules, coordinating meetings, arranging travel, and maintaining confidential records.
• Draft, edit, and format a variety of documents in both English and French, including correspondence, reports, agendas, and minutes.
• Organize and manage meetings, conference calls, and events, ensuring all logistical requirements are met.
• Coordinate translation of documents and ensure adherence to organizational policies.
• Maintain efficient filing systems while safeguarding sensitive and confidential information.
• Support special programs, awards, and committees by preparing reports and tracking action items.
• Assist with the planning and execution of conventions and other large-scale events, providing on-site support when needed.
• Act as a key point of contact for internal and external stakeholders, demonstrating professionalism and discretion at all times.

About You

• Post-secondary education in Business Administration or a related discipline, or equivalent experience.
• Minimum of 5 years’ experience in an executive or senior administrative role, preferably within a unionized or political environment.
• Exceptional written and verbal communication skills in both English and French, with strong proficiency in grammar and vocabulary.
• Proficiency in Microsoft Office Suite and other relevant software.
• Strong organizational and time management skills, with the ability to manage multiple priorities under tight deadlines.

About the Job

• Contract Duration: Two months, with the potential for extension.
• Hourly Rate: $44.00 - $49.00 per hour.
• Work Arrangement: Hybrid, with two days per week in-office at the organization’s Ottawa headquarters.
• Parking: Available, with 50% of costs covered.

How to Apply

Please apply by clicking the “Apply Now” button below and follow the instructions to submit your résumé. You can also apply by submitting your résumé directly to [e-mail]. If you are already registered with us, please contact your Senior Recruiter. Please quote job 17836.

Thank you for your interest in this role. One of our Recruiters will be in touch with you if your profile meets the requirements for the role and the expectations of our clients. Please note that all candidates must be permitted to work in Canada to be considered for this opportunity.