Bilingual Administrative Assistant

Government of Prince Edward Island; Summerside; On-site; CAD 42,000 - 64,000; Full time

Benefits offered by this job

Health benefits

Annual training funds

Employee assistance program

Pension and vacation

Job summary

The Government of Prince Edward Island, FEPS division, seeks a bilingual Administrative Support Worker to provide English‑French administrative and secretarial services. You will draft letters and reports, schedule meetings, arrange travel, maintain files, and assist curriculum leaders and instructional coaches.

Qualifications include a college diploma in office studies, experience in an office, and proficiency with Microsoft Office and Google Suite.

Qualifications

• College diploma in office studies/administrative support is required; equivalencies considered.
• Experience in an office setting and coordinating schedules.
• Advanced bilingual English and French writing and communication skills.
• Ability to work in a fast-paced environment with minimal supervision.
• Strong time management and organizational skills.
• Proficiency with Microsoft and Google Suite.
• Strong interpersonal and teamwork abilities.

Responsibilities

• Provide bilingual administrative and secretarial services in English and French.
• Draft letters and reports, schedule appointments, make travel arrangements, and format documents.
• Maintain files using Records Management System.
• Handle confidential information and respond to inquiries.
• Arrange meeting rooms and prepare materials and minutes.
• Provide relief for bilingual receptionist as required.
• Undertake other duties as required.

Education

College diploma in office studies/administrative support

Tools

Microsoft Office

Google Workspace

Job description

The Department of Education and Early Years is committed to Equity, Diversity, Inclusion and Accessibility. Our goal is to build a public sector workforce that reflects the diverse communities we serve and to promote welcoming, diverse, inclusive, respectful workplaces that are accessible to all. We welcome all interested individuals including Indigenous People, persons with disabilities, Black, racialized, ethnic and culturally diverse groups, as well as people regardless of their sexual orientation, gender identities, and gender expressions. Those looking for more information are invited to visit our Equity, Diversity, and Inclusion Policy.

The French Education, Programs and Services (FEPS) division provides leadership, coordination, and support in the development of quality French First Language, French Immersion, and Core French curricula, as well as support services and resources for teachers and students from kindergarten to Grade 12. The division also provides opportunities for teachers and students to promote French cultural education. The Bilingual Administrative Support Worker will provide bilingual administrative and secretarial support services to French Education, Programs and Services curriculum leaders and instructional coaches. This position also provides services and information to other education interest holders.

Duties will include but are not limited to:

• Providing administrative services in both official languages; writing letters and typing reports, curriculum guides, and other instructional materials;
• Administrative duties such as scheduling appointments, making travel arrangements, maintaining supplies, and formatting and proofing various documents;
• Maintaining files using the Records Management System;
• Handling confidential information and discerning confidential needs;
• Using spreadsheets to maintain budgets;
• Arranging for meeting rooms, preparing materials and minutes for meetings;
• Answering inquiries, fulfilling requests, and preparing notes for and from the public, school authorities, teachers, and staff;
• Providing relief for bilingual receptionist as required; and
• Other duties as required.

Minimum Qualifications:

• Applicants must have a college diploma from a recognized post-secondary program in office studies/administrative support.
• Demonstrated equivalencies will be considered.
• Considerable experience in an office setting.
• Experience managing and coordinating schedules.
• Experience managing records.
• This is a bilingual position. Advanced oral proficiency in English and French is required.
• Excellent written skills in English and French are required.
• Must be able to work in a fast-paced work environment with minimal supervision.
• Demonstrate good time management and organizational skills.
• Proficiency in Microsoft and Google Suite.
• Must have strong interpersonal and communication skills, as well as the ability to work effectively in a team environment.
• The successful applicant must have a good previous work attendance and provide a satisfactory Criminal Records Check prior to commencing employment.

Other Qualifications:

• Experience in using publishing software, clipart, and graphics in documents would be an asset.
• Additional relevant education and experience will be considered an asset.

BENEFITS

• Health and dental benefits
• Up to $2,500 annual training funds
• Employee assistance program
• Pension Plan 3 weeks paid vacation annually, as per the UPSE collective agreement

P.O. Box 2000, Charlottetown, Prince Edward Island, C1A 7N8.

The Public Service is inspired to make a positive impact and proud to shape the future of our Island Community.