Bilingual Administrative Assistant

Aversan Inc.; Montreal; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading company in engineering and electronics manufacturing is seeking a Bilingual Administrative Assistant in St. Laurent, QC. This role involves high-level administrative support, including scheduling, travel arrangements, and vendor management. The ideal candidate will be bilingual in French and English, possess strong organizational skills, and have experience in an international business environment.

Qualifications

• 3-5 years of administrative support experience.
• Experience in an international business environment.
• Ability to prioritize work and think proactively.

Responsibilities

• Manage complex scheduling and travel arrangements.
• Support HR with timesheet tracking and accounting tasks.
• Coordinate meetings and prepare expense reports.

Skills

Bilingual (French and English)

Organizational Skills

Discretion and Confidentiality

Advanced MS Office Skills

Basic Accounting Knowledge

Education

High school diploma in office automation or equivalent experience

Tools

SAP ERP

Concur

Job description

Aversan Inc. (www.aversan.com) is a trusted multi-service engineering and electronics manufacturing company. Aversan delivers leading-edge and reliable safety-critical electronics and software systems to the aerospace, defence, and space industries.

We are currently seeking a qualified Bilingual Administrative Assistant. The role involves providing high-level administrative support, including scheduling, travel arrangements, and office coordination, while also supporting HR and Finance with tasks such as timesheet tracking, invoice processing, and vendor management.

Location: St. Laurent, QC

Job Type: On-site

Responsibilities

• Manage all aspects of complex scheduling and planning requirements, including travel arrangements, both domestic and international;
• Coordinate and plan meetings, including audiovisual and conference arrangements;
• Prepare and process applicable expense reports and invoices;
• Create and edit presentations, spreadsheets, and organizational charts;
• Greet visitors and ensure compliance with security regulations;
• Answer and redirect phone calls as needed;
• Provide general information in person or by phone;
• Process and follow up on various mailings and courier deliveries;
• Oversee business meal orders, receive them, and handle set-up;
• Orders and receives office supplies, and ensures inventory is maintained;
• Actively participates in organizing local activities (events offered by the social committee, United Way, the HSE committee, etc.);
• Support the Human Resources department with timesheet tracking and accounting and other related tasks;
• Support the Finance department with vendor management, invoice processing, coding in the SAP ERP system, and any related tasks.
  
  

Basic Qualifications

• High school diploma in office automation or equivalent experience;
• 3-5 years of administrative support experience;
• Bilingual (spoken and written in French and English);
• Experience exercising discretion and confidentiality with sensitive company information;
• Excellent organizational skills with the ability to think proactively and prioritize work;
• Advanced MS Office skills, including Outlook, Word, Excel, and PowerPoint;
• Experience using Concur for business travel management;
• Experience in an international business environment and/or with complex matrices;
• Knowledge of the SAP ERP system;
• Basic accounting knowledge.