Administrative Specialist, Liberal Arts Operations

Laurentian University; Northeastern Ontario; On-site; CAD 41,000 - 48,000; Full time

Job summary

Laurentian University is seeking an Administrative Assistant in the School of Liberal Arts to provide comprehensive support to Directors, coordinators, faculty, and the Dean’s office. You will manage governance workflows, budgets, course offerings, and sessional rosters, while handling data, reports, and communications.

The role requires strong organizational, multi-tasking abilities and fluency in English and French.

Qualifications

• Secondary School Diploma or College Certificate, two (2) years in Administration.
• More than five (5) years of related experience in office administration, preferably including two (2) to three (3) years in a post-secondary environment.
• Experience and thorough knowledge of Google Suite, MS Word, Excel, PowerPoint, GMail, Calendar, Internet navigation.
• Electronic data organization skills and database manipulation.
• Strong communication and interpersonal skills, experience in customer service.
• Excellent time management, organizational skills with ability to prioritize multiple responsibilities, work under pressure to meet deadlines while contending with multiple distractions; attention to details.
• Ability to identify information, materials and resources required to complete tasks.
• Showing initiative and engagement in the role and tasks at hand; Experience with institutional policies, procedures and budgets processes;
• Strong strategic and analytical skills, problem solving and critical thinking skills;
• Motivated, with ability to adapt to a changing and diverse environment;
• Ability to work both collaboratively and independently, with initiative and under minimal supervision;
• Experience with standard office equipment and basic troubleshooting of computer equipment and programs is an asset;
• Experience in event coordination is an asset;
• Ability to work fluently (verbal and written) in both official languages, French and English, is required.

Responsibilities

• Provide comprehensive administrative support to the School of Liberal Arts.
• Assist in governance, budgets, course offerings, workloads, and recruitment.
• Maintain schedules, rosters and course master changes; assist hiring committees.
• Prepare and maintain Google sheet tracking records for academic processes and councils.
• Organize meetings and travel arrangements; manage email and information flow.
• Update the School’s webpages and social media; liaise with Marketing for materials.

Education

Secondary School Diploma or College Certificate

Tools

GSuite

MS Word

Excel

PowerPoint

Gmail

Calendar

Job description

Laurentian University is seeking an Administrative Assistant in the School of Liberal Arts to provide comprehensive support to Directors, coordinators, faculty, and the Dean’s office. You will manage governance workflows, budgets, course offerings, and sessional rosters, while handling data, reports, and communications.

The role requires strong organizational, multi-tasking abilities and fluency in English and French.