26COP131 - Secretary Group 4-Cas Utilization Mgmt

THUNDER BAY REGIONALHEALTH SCIENCES CENTRE; Northwestern Ontario; Hybrid; CAD 43,000 - 44,000; Full time

Benefits offered by this job

HOOPP pension plan

Comprehensive benefits

Competitive salary

Job summary

Thunder Bay Regional Health Sciences Centre in Northwestern Ontario seeks a detail‑oriented administrator to support Patient Flow under Utilization Management. You will provide secretarial services, data collection, minutes, payroll, and scheduling for four departments to maintain efficient bed movement.

Candidates should have a Post‑Secondary Secretarial Diploma, 2–3 years acute care experience, and proficiency in Word, Excel, PowerPoint, GroupWise and Meditech, with excellent organization and

Qualifications

• Post Secondary Secretarial Diploma
• 2‑3 years experience in acute care setting (preferred)
• Proficiency in Word, Excel, Power Point, GroupWise, Meditech(ADM) and keyboarding speed
• Working knowledge related to medical terminology
• Excellent organizational, verbal and written communication skills
• Ability to work independently and as a team member

Responsibilities

• Provide secretarial services including data collection, entry/analysis, and submitting data to internal/external sources
• Arrange and attend meetings, take minutes, and submit payroll
• Schedule staff for four departments within Patient Flow under Utilization Management
• Monitor bed offers and track ALC coding and related patient movement
• Support PFCC initiatives and ensure responsive, patient‑ and family‑centred care

Education

Post Secondary Secretarial Diploma

Tools

Word

Excel

PowerPoint

GroupWise

Meditech(ADM)

Job description

ImpactfulWork: Your leadershipwill directly influence the quality of care provided to our patients and the

efficiency of our operations, in a valuesbased team environment.

CompetitiveCompensation: We offer acomprehensive benefits package and competitive salary to attract

Healthcare of Ontario Pension Plan (HOOPP): We are proud toparticipate in the Healthcare of Ontario

Pension Plan (HOOPP),offering our employees the security and peace of mind that comes with having

access to a pensionplan. We understand the importance of financial well‑being and believethat a strong

pension recognizes ouremployees, like you, and provides a stable foundation for your future as partof our

overall compensationpackage. When you join, you automatically contribute to the Plan each payperiod. As

your employer, we alsocontribute $1.26 for every dollar you contribute.

Joining our team means that you will be an integral part ofachieving our mission, vision and values.

Our Mission:

We provide quality Care to Patients and Families, supported andadvanced by research, innovation

and education that is responsive to the needs of the peoples ofNorthwestern Ontario.

Our Vision:

Exceptional care for every patient, every time.

Our Values:

Diversity, Compassion, Excellence, Innovation, Accountability

About the role:

The Hospital strives to deliver care that is centred on patientsand families. Patient and Family Centred Care (PFCC)

is the provision of care that is respectful of, and responsive toindividual patient/family preferences, needs, and values

and ensures that those values guide all decisions. Creating acaring environment for patients and families ensures

continuity of care and fosters a learning environment. Applicantsare required to have a demonstrated knowledge,

understanding and commitment to this care philosophy.

Reporting to the Manager of Corporate Patient Flow and workingclosely with the Director of Patient Flow and

Partnerships, under the department of Utilization Management, theincumbent is responsible for operating and

maintaining a functional and efficient office. He/she isresponsible for providing secretarial services that include data

collection,entry/analysis, preparing statistical summaries andsubmitting data to internal/external sources, Ontario

Health and MOH. Also responsible for arranging and attendingmeetings, taking minutes, submitting payroll, staff

scheduling for 4 departments managed through department of PatientFlow, management and notification of bed

offers, monitoring and maintaining of proper ALC coding andtracking of ALC patient movement and related data.

Employment Requirments:

• Post Secondary Secretarial Diploma
• 2‑3 years experience, preferably in acute care setting
• Proficiency in Word, Excel, Power Point, GroupWise, Meditech(ADM), and keyboarding speed
• Working knowledge related to medical terminology
• Must have excellent organizational, verbal and writtencommunication skills
• High level of interpersonal skill required, with ability to manage conflict and elevate ISSUeS as required
• Must be a flexible person who can demonstrate initiative, workin a fast pace environment
• Ability to work independently and as collaborative team member
• Must collaborate effectively as a team member

Salary Range: $30.656 to 31.332

The Health Sciences Centre strives to ensure the safety andsecurity of the patients, visitors, employees and assets

financial and otherwise. All offers of employment to externalcandidates shall be conditional upon: a satisfactory

Criminal Records Check (CRC) where indicated, to ensure theabsence of relevant criminal convictions; and proof of

full vaccinations approved by Health Canada to Occupational Health& Safety. Candidates will have demonstrated

adherence to the Hospital's Code of Conduct. Regular attendance atwork is imperative, therefore, all applicants will

have to demonstrate a good attendance record to be considered forthis position.

We are committed to fostering an inclusive, equitable, andaccessible environment supporting diversity in our work

environment to provide quality care where all feel valued,respected, and supported. We are dedicated to building a

workforce reflective of the communities in which we live and serveand encourage Indigenous people, visible

minorities, and persons with disabilities to apply and self‑identify.Upon request, accommodations due to a disability

are available throughout the selection process. Additionally weare identified as an English/French speaking health

sciences centre and encourage bilingual candidates to apply.

If there are no qualified applicants for the above position, theHospital may, at their discretion, train unqualified

individuals.