BD & Operations Administrator — Cross-Time-Zone Coordination

Okane Consultants; Calgary; On-site; CAD 42,000 - 60,000; Full time

Job summary

Okane Consultants is seeking a detail-oriented Business Development Administrator to support our growing North American team from Calgary. The role focuses on organization, data management, and coordinating activities across CRM, documents, and events.

In this position you will maintain the Deltek Vantagepoint CRM, manage SharePoint assets, assist with conference coordination, tender registrations, and weekly/quarterly reports, while providing essential admin support to the Business Development

Qualifications

• Proven experience with Microsoft Office, including Excel, Word, Outlook and SharePoint.
• Strong written and verbal communication skills.
• Excellent organizational and project coordination abilities.
• Ability to work across time zones and adapt to changing priorities.

Responsibilities

• Update and maintain the CRM database (Deltek Vantagepoint) and related attachments.
• Document control and maintenance of marketing collateral and metadata.
• Coordinate the Business Development SharePoint site and metadata.
• Coordinate conference attendance, deadlines, and registrations.
• Maintain tender and vendor registrations across federal and provincial sites.
• Prepare weekly, monthly, and quarterly business unit reports.
• Provide general administrative support to BD team.

Skills

Microsoft Office Suite

Excel

Word

Outlook

Team coordination

Education

Bachelor's degree or equivalent

Tools

Deltek Vantagepoint

PowerBI

SharePoint

Job description

Okane Consultants is seeking a detail-oriented Business Development Administrator to support our growing North American team from Calgary. The role focuses on organization, data management, and coordinating activities across CRM, documents, and events.

In this position you will maintain the Deltek Vantagepoint CRM, manage SharePoint assets, assist with conference coordination, tender registrations, and weekly/quarterly reports, while providing essential admin support to the Business Development