Back-end Medical Office Staff

NakedMD; Pasadena; On-site; CAD 42,000 - 70,000; Full time

Job summary

Naked MD is seeking an Aesthetic Coordinator in Pasadena, Canada, to manage smooth patient flow and operational readiness. You’ll ensure every procedure tray is ready, keep treatment rooms pristine, and help coordinate daily studio operations with a patient-first mindset.

Role emphasizes reliability and a proactive approach, with mandatory Friday and Saturday shifts. Experience in aesthetics or medical settings is a plus, and licenses such as MA/CNA/LVN/Phlebotomist are advantageous.

Qualifications

• Experience in aesthetics or medical settings is a plus.
• Willingness to learn counts for a lot here.
• Friday and Saturday availability is mandatory.
• Maintain patient dignity and confidentiality.

Responsibilities

• Prepare and verify all procedure trays with precision and consistency.
• Open and close the studio to standard every shift, including full inventory counts.
• Maintain treatment rooms and back office to an identical standard.
• Maintain daily goals, studio flow, and provider break schedules.
• Coordinate provider breaks and lunches to avoid schedule stalls.
• Restock supplies proactively and anticipate needs.
• Maintain patient documentation including charting and photos.
• Support front desk and concierge when needed.

Skills

Calm demeanor

Organizational skills

Reliability

Education

MA/CNA/LVN/Phlebotomist license (bonus)

Job description

Who We Are

Beauty, redefined. At NAKED MD, our approach is honest, intentional, and within reach — no fluff, no filters, just lavish experiences made accessible to anyone who desires them. Through a minimalistic, personalized approach, we’re not just redefining wellness — we’re rewriting what beauty means. Because when you look good, you feel good.

The Role

Think of the Aesthetic Coordinator as the air traffic controller of the studio. You don’t run the patient experience from the front — you build the runway that makes it possible. Every provider who performs flawlessly, every tray set before it’s needed, every break that runs on time — that’s you. Invisible when it works. Irreplaceable when it doesn’t.

We’re looking for individuals ready to build a rewarding career in aesthetics — ones who lead with integrity, serve with heart, and never lose sight of the patient’s well-being. This role is entirely operational, and that’s exactly what makes it foundational.

We’re hiring forfull-time, so whether you’re all in or looking for the perfect entry point into aesthetics, we want to hear from you.

What You’ll Do

• Prep and verify all procedure trays with precision and consistency — always ready before they’re needed
• Open and close the studio to standard every shift, including full inventory counts
• Maintain treatment rooms and the back office to an identical, impeccable standard — room to room, shift to shift
• Keep the team aligned on daily goals, studio flow, and provider break schedules before the first patient arrives
• Coordinate provider breaks and lunches so the schedule never stalls
• Monitor and restock supplies proactively — anticipate before something runs out
• Maintain accurate patient documentation including charting, before & after photos, and treatment records
• Uphold every patient’s dignity, individuality, and right to exceptional care
• Support the front desk and concierge experience as needed — checking patients in and out, rooming patients, and stepping in wherever the team needs you. Special projects may come your way too; flexibility is part of the role.

What This Role Demands

• Precision— inventory counts, tray prep, and restocking are exact sciences here
• Anticipation— you’re three steps ahead of the schedule at all times
• Ownership & Accountability— the state of the studio is a direct reflection of your standard, and you own it
• Reliability— every provider and every patient depends on you showing up ready
• Friday and Saturday availability— Mandatory

What You Bring

• A calm, kind presence in a fast-moving environment
• Strong organizational skills and the ability to juggle multiple priorities without dropping the ball (or the tray)
• Reliability, compassion, and a genuine team-first attitude
• Experience in aesthetics or medical settings is aplus— but a willingness to learn counts for a lot here
• MA/CNA/LVN/Phlebotomist license is aplus— not required