Aviation Supply Chain Coordinator

FTAI Aviation Ltd.; Montreal; On-site; CAD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive pay

Vacation & holidays

Medical, dental & vision

Wellness Spending Account

EFAP

RRSP matching

Onsite fitness

Financial planning access

Job summary

FTAI Aviation Ltd. in Montreal, Canada, is seeking a Supply Chain Administrator to provide transactional and administrative support across Procurement and Repairs.

The role centers on creating, updating, and closing POs and ROs, tracking milestones, and ensuring accurate records to enable analysts to focus on sourcing and analysis. You will work across both functions, supporting inventory, invoicing, reporting, and vendor communications.

Qualifications

• High school diploma or equivalent required.
• 1+ years of administrative, coordination, customer service, or data entry experience, ideally in supply chain, purchasing, logistics, or a similar operational environment.
• Proficiency in Microsoft Office Suite, including working Excel skills.
• Strong organizational skills and a high level of attention to detail, particularly with data entry and record keeping.
• Ability to manage a high volume of transactions and open follow-ups without losing track of details.
• Clear written and verbal communication skills with vendors.
• Team-oriented and flexible to support both Procurement and Repairs.
• Ability to follow established procedures and escalate when needed.

Responsibilities

• Create, update, maintain, and close Purchase Orders (POs) and Repair Orders (ROs).
• Monitor open POs and ROs and follow up with vendors and stakeholders.
• Maintain accurate records of receipts, invoices, shipments, and communications.
• Track order milestones and escalate overdue items.
• Support invoice matching and discrepancy resolution.
• Generate routine open-order and status reports.
• Coordinate with Receiving and Logistics on inbound shipments, tracking, and expediting.
• Maintain vendor contact details and supporting documentation in company systems.
• Support Procurement Analysts with PO administration and material tracking.
• Support Repair Analysts with RO administration and turnaround-time (TAT) tracking.
• Support inventory transactions and data accuracy.
• Provide shared support across Procurement and Repairs, flexing to where workload demands.
• Assist with the preparation of routine analysis, spreadsheets, and reporting for the Analyst and Lead teams.
• Maintain organized filing and documentation, ensuring traceability and compliance records are complete and accurately stored.
• Prepare materials for and capture follow-up actions from production and material management meetings.
• Provide coverage across the Supply Chain organization during absences, peak workload, or special projects.
• Contribute to continuous improvement by identifying recurring issues and helping document processes and workflows.
• Complete other ad hoc administrative assignments in support of Supply Chain objectives.

Skills

Microsoft Office

Excel advanced

Data entry

Communication

Organization

Vendor coordination

Attention to detail

Teamwork

Education

High school diploma

Associate's degree (preferred)

Tools

Quantum ERP

Job description

FTAI Aviation Ltd. in Montreal, Canada, is seeking a Supply Chain Administrator to provide transactional and administrative support across Procurement and Repairs.

The role centers on creating, updating, and closing POs and ROs, tracking milestones, and ensuring accurate records to enable analysts to focus on sourcing and analysis. You will work across both functions, supporting inventory, invoicing, reporting, and vendor communications.