Associate Program Director

Critical Mass; Toronto; On-site; CAD 100,000 - 120,000; Full time

Job summary

Critical Mass in Toronto is seeking an Associate Program Director to lead multidisciplinary teams and drive integrated campaigns for client brands. You will inform clients on project status, risks, and opportunities, while partnering with agency teams to deliver on time and budget.

You will manage scope, schedule, and budgets across medium to large projects, and mentor Team Members and Project Managers. The role emphasizes proactive communication and revenue forecasting in a fast-paced

Qualifications

• 7–10 years of experience managing digital projects and programs.
• Experience leading multidisciplinary teams and coordinating with agency partners.
• Strong communication of project status, risks, and opportunities to clients.
• Experience with budgeting, scheduling, and resource planning.

Responsibilities

• Manage client relations and serve as primary contact between client, team, and agency partners.
• Develop and communicate project plans, scope, schedule, and budget.
• Forecast and monitor project revenue and costs; manage risks and issues.
• Facilitate client meetings and ensure timely delivery of integrated campaigns.

Skills

Client relations

Scope management

Budget forecasting

Team leadership

Communication

Problem solving

Detail orientation

Tools

Excel

Word

Google Sheets

Box

Smartsheets

Sharepoint

Jira

Confluence

Job description

Job Description

As an Associate Program Director, you are a creative and strategic thinker who loves learning everything there is to know about a client's brand, business, and customer. You have experience leading multidisciplinary teams, and integrating with agency partners to develop, implement and manage integrated processes, and project trackers. Experience with media and data sciences is an asset. You know what it takes to deliver a digital experience that can improve the lives of customers while surpassing the goals of clients. Being a reliable partner to teams helps you consistently elevate the work.

Agency

Critical Mass

Job Function

Projects and Performance Improvement

Job Subfunction

Project and Program Management

Job Description

As an Associate Program Director, you are a creative and strategic thinker who loves learning everything there is to know about a client's brand, business, and customer. You have experience leading multidisciplinary teams, and integrating with agency partners to develop, implement and manage integrated processes, and project trackers. Experience with media and data sciences is an asset. You know what it takes to deliver a digital experience that can improve the lives of customers while surpassing the goals of clients. Being a reliable partner to teams helps you consistently elevate the work. Both the client services and project delivery worlds are successfully navigated by your proactive communication of project statuses, challenges, and opportunities to clients. You adeptly manage the project team tracking scope, schedule, staffing, and budget on medium to large sized projects to support a team of Project Managers. You have a passion for digital project delivery and the globally admired brands we partner with.

You Will

• Manage Client Relations by...
• Acting as a primary contact of communicating needs between the client, team, and agency partners.
• Understanding your client’s short and long-term goals, as well as their competition.
• Proactively communicating with clients on project status, issues, and opportunities.
• Informing clients how to drive project success.
• Delivering solutions to drive consensus for problems in a professional and timely manner.
• Identifying additional opportunities within the ask or account.
• Integrating with the various agency partners to deliver integrated advertising campaigns on time and on budget.

Ensure Program Excellence

• Supporting developing solutions to drive client business.
• Maintaining a unique perspective of a common goal to increase knowledge, communication, and awareness between team members and the client.
• Approaching problems in a calm and logical manner, finding creative solutions to problems.
• Communicating and understanding large amounts of information in a highly organized manner.
• Effectively communicating stories across a variety of internal and external stakeholders.
• Encouraging high standards of professionalism throughout the life of a project.
• Ensuring the team is properly briefed and understands the requirements of the project/work.
• Creating solid project plans with top-down and bottom-up budgets to support clients' the agency teams' interests.
• Developing, implementing, and monitoring consolidated and integrated processes and project tracking with agency media partner.
• Executing project plans according to established procedures, channels, and expectations.
• Managing and maintaining project scopes and communicating status of scope to team.
• Facilitating and being a participant in both client and internal meetings.
• Coordinating project deliverables and guiding the team on potential risks.
• Creating an articulate storyline of all client materials.
• Defining, negotiating, communicating, implementing, and monitoring quality standards on all project deliverables.
• Managing project communication and document issues and changes that affect the project.
• Developing integrated agency status reports and work with project leaders to ensure all resources.
• Creating a positive, team-oriented environment that demonstrates award-winning work.
• Forecasting, tracking, and managing project budgets and revenue, POs and invoices.
• Identifying, analyzing, prioritizing, mitigating, and communicating project and program risks.
• Working with discipline leads to define appropriate resources for client needs and deliverables.

Drive Account Planning and Operations

• Contributing to account road map development that will allow for solid resources and revenue management, looking at all projects being tied into the larger account picture.
• Acting as a career manager and provide project delivery guidance, mentoring, and training.
• Contributing to process and people evolution to effectively deliver solutions.

You Have

• 7-10 years-experience managing a variety of digital project types; integrated digital advertising campaigns, performance marketing, media or marketing science programs.
• Experience with office productivity tools such as Excel, Word, Google Sheets, Box, Smartsheets, and Sharepoint.
• Experience with collaboration and issue tracking tools such as Box, Jira and Confluence.
• Experience guiding teams and conversations with clients around scope, schedule, and budget as well as roadmaps, goals, and strategies.
• Strong ability to manage and control project scope, schedule, budget and resource management / reporting and change management, project roadmap development and revenue forecasting.
• Advanced knowledge of Program Management principles, methods, and techniques.
• Ability to tactically organize and structure activities, paying particular attention to detail.
• Demonstrated problem-solving, communication, presentation, facilitation and negotiation skills, which translate issues into viable work solutions.
• Solutions-oriented mindset with refined decision-making skills.
• The ability to stay focused on the driving goals, even in high-pressure situations.
• Ownership and accountability of clients' business needs and ability to drive to solutions. Toronto: $100,000-$120,000

Omnicom's policy requires employees to work in the office for a minimum of three days a week, unless additional in-office days are directed by their agency or manager. Our objective is to increase this requirement over time, and many of our agencies as well as Omnicom's corporate group already require five days of in-office attendance.

Omnicom is committed to hiring and developing exceptional talent. We agree that talent is uniquely distributed, and we're focused on developing inclusive teams that can bring the best solutions to everything we do. We strongly believe that celebrating what makes us different makes us better together. Join us - we look forward to getting to know you. We will process your personal data in accordance with our Recruitment Privacy Notice.

Link to Recruitment Privacy Notice: https://www.omc.com/privacy-notice/ , Toronto: $100,000-$120,000