Associate Office Manager

GloJobs; Kingston; Presencial; CAD 65.000 - 90.000; Jornada completa

Descripción de la vacante

The United Nations in Kingston seeks an Associate Office Manager to support the Secretary-General’s Office with calendar coordination, meeting logistics, and executive admin tasks. You will handle high-level visitors, organize official functions, and serve as Ex-Officio Secretary to the Senior Management Group, preparing agendas, taking minutes, and ensuring follow-up on decisions, under supervision.

This role requires discretion, professionalism, and the ability to coordinate complex schedules

Responsabilidades

• Manage the Secretary-General’s calendar, scheduling appointments, meetings, conferences, and official engagements.
• Receive and attend to high‑level visitors and dignitaries with discretion and professionalism.
• Arrange and coordinate senior‑level meetings, official functions, and receptions hosted by the Secretary-General.
• Serve as Ex-Officio Secretary to the Senior Management Group (SMG), including agenda preparation, minute-taking, and follow‑up on decisions.

Descripción del empleo

Associate Office Manager at UN

Grade: P-2.

Location: Kingston, Canada.

Application deadline: 25 November 2026.

Under the overall guidance and the direct supervision of the Secretary General and within delegated authority, the Associate Office Manager will be responsible for the following duties:

A. Executive Office Administration and Coordination

• Manage the Secretary-General’s calendar, scheduling appointments, meetings, conferences, and official engagements.
• Receive and attend to high‑level visitors and dignitaries with discretion and professionalism.
• Arrange and coordinate senior‑level meetings, official functions, and receptions hosted by the Secretary-General.
• Serve as Ex-Officio Secretary to the Senior Management Group (SMG), including agenda preparation, minute-taking, and follow‑up on decisions.