Assistant, Risk Management

The Law Office Management Association (TLOMA); Toronto; Hybrid; CAD 45,000 - 60,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Torys is seeking an Assistant, Risk Management to support access control, document management and risk-related administration in a fast-paced legal environment in Toronto. You will create electronic undertakings via Intapp Walls, manage risk workspaces, liaise with regulators, draft correspondence and maintain Torysnet sites.

The role requires strong organizational skills, discretion with confidential information and a client-service orientation.

Qualifications

• Post-secondary degree or diploma in office administration or equivalent experience.
• Minimum 1 year of related experience, preferably in a law or professional services firm.
• Proficient in MS Office and electronic document management systems.
• Experience with 3E, Intapp Walls and SharePoint is an asset.
• Strong client service orientation and ability to manage multiple needs.
• Excellent communication, organization and discretion with confidential information.

Responsibilities

• Create electronic undertakings via Intapp Walls for review and access.
• Maintain Risk Management workspaces and related files and policy documents.
• Update Torysnet sites and coordinate policy content reviews.
• Draft and update template documents, presentations and policies.
• Coordinate file management functions including regulator inquiries and holds.
• Provide administrative support: scheduling, travel, expenses, correspondence.

Skills

MS Office

Intapp Walls

SharePoint

Document management

Education

Post-secondary degree or diploma in office administration

Tools

3E

Intapp Walls

SharePoint

Job description

Torys is a highly respected international business law firm with offices in Toronto, New York, Calgary, Montréal and Halifax. We work together to offer seamless cross-border services to our clients all over the world.

As a Torys employee, you will enjoy both an exciting, fast-paced work environment and a supportive, collegial and team-based culture. Our positions are best suited to individuals who take pride and ownership in their work and demonstrate exceptional client service in everything they do. At Torys, we take pride in our ability to attract and retain individuals who excel in their respective fields. We do this by providing stimulating work and learning and development opportunities, as well as a competitive compensation and benefits package.

The Assistant, Risk Management is responsible for managing access requests for the firm’s confidential and ethical files, clearing trades in securities and providing day-to-day administrative support to the department.

Position Accountabilities

• Create electronic undertakings via Intapp Walls for review, grant access to restricted workspaces, troubleshoot and resolve access issues in iManage and Intapp Time.
• Maintain and manage Risk Management workspaces and files including documents relating to:
  • firm’s securities trading policy (i.e., original signed acknowledgments and requests for exemptions, fully managed account agreements for individual lawyers);
  • firm’s list of restricted securities and internal trade inquiries;
  • insurance documents and certificates;
  • engagement letters and umbrella letters; and
  • database of lawyer directorships.
• Maintain Risk Management and Conflicts & Records Torysnet sites, update and ensure accuracy of content (including liaising with other departments for regular review of Code of Conduct policies).
• Draft and update template documents, presentations and policies.
• Coordinate certain file management functions, including inquiries from regulators, litigation holds, destruction requests and transfer requests.
• Assist Risk Management team with administrative support which includes:
  • responding to conflict search-related inquiries (e.g., generating timekeepers list or detailed dockets);
  • uploading OCGs to Torysnet;
  • drafting correspondence;
  • scheduling meetings, booking boardrooms, maintaining schedules, coordinating travel arrangements, completing expense reports, preparing courier packages, printing, photocopying, etc.
• Prepare annual applications for professional liability insurance, cyber insurance, employment practices liability insurance and D&O insurance to Canadian Lawyers Liability Assurance Society (“CLLAS”) for General Counsel’s review. Prepare correspondence related to insurance coverage and claims to LawPro and CLLAS and manage corresponding workspace.
• Participate and support various departmental projects and initiatives (e.g., trust fund balance returns) as required.

Qualifications

• Post-secondary degree or diploma in office administration, or a related field, or equivalent experience to successfully complete the essential requirements of the role.
• Minimum 1 year of related experience, preferably within a law firm or professional services firm.
• Proficient in MS Office product suite.
• Strong working knowledge of an electronic document management system.
• Experience with 3E, Intapp Walls, and SharePoint an asset.
• Strong client service orientation combined with the ability to manage multiple client needs at the same time.
• Excellent communication skills (verbal and written) with the ability to interact with individuals at all levels within the organization.
• Strong interpersonal skills with the ability to work well both independently and collaboratively within a team environment.
• Excellent organizational and time management skills to effectively prioritize and meet deadlines with minimal supervision.
• Exceptional attention to detail.
• Sound judgment including the ability to deal with confidential information with utmost discretion.
• Ability to learn new technology quickly and apply knowledge.
• Strong research, analytical abilities and problem-solving skills.

Salary will be determined based on the candidate’s skills, experience, and qualifications.

This position is part of our hybrid work model with 3 days in the office per week. As part of our onboarding, new hires are required to be in the office more often for the first few months of employment to ensure they receive the requisite cross training.

This job posting is for an existing vacancy.

We are committed to leveraging innovative tools to enhance our recruitment process. As part of this, we use AI-powered tools to assist in the initial stages of candidate shortlisting and screening. These tools help us evaluate applications more efficiently and consistently by focusing on qualifications, experience, and skills relevant to our roles. Although we use this technology, all applications are reviewed, and decisions made by our Human Resources team to ensure fairness and alignment with our firm policies. If you have any questions or concerns about this process, feel reach out to us at [e-mail].