Assistant Property Manager: Commercial Real Estate Ops

Recruiting In Motion - Eastern Ontario; Edmonton; On-site; CAD 52,000 - 76,000; Full time

Job summary

Recruiting In Motion - Eastern Ontario is seeking an Assistant Property Manager to support day-to-day operations of a commercial real estate portfolio. The role offers exposure to budgeting, financial reporting, tenant relations, capital projects, and building operations while working with an experienced team.

The ideal candidate has at least three years in commercial property management, strong organizational and communication skills, proficiency with Excel and Yardi, and a RECA licence or

Qualifications

• Three years of progressive experience in commercial property management.
• Experience managing commercial office, retail, or mixed-use properties is preferred.
• Bachelor's degree in Business, Real Estate, Property Management, or related field is an asset.
• Valid Property Management licence (RECA) is required.
• Strong customer service and relationship management skills.
• Excellent organizational, analytical, and time management abilities with the capacity to meet deadlines.
• Knowledge of accounting principles and financial reporting is an asset.

Responsibilities

• Assist in preparing and coordinating annual operating and capital budgets.
• Prepare and support monthly and quarterly property management reports including financial summaries and variance analyses.
• Provide guidance and oversight to Property Administrators and assist with workflow coordination.
• Ensure lease information is accurately entered and maintained in systems.
• Monitor accounts receivable and support timely rent collection.
• Review and verify coding of vendor invoices for accuracy.
• Serve as a primary contact for tenants regarding inquiries and day-to-day matters.
• Assist with service agreements and vendor contracts administration.
• Support tender document preparation and contract administration.
• Participate in regular property inspections and identify maintenance needs.
• Coordinate tenant improvements, capital projects, move-ins, and move-outs.
• Prepare and review rental notices and ensure lease compliance.
• Assist with operating cost reconciliations and invoicing.
• Generate and manage work orders within approved budgets.
• Maintain tenant communications and building manuals.
• Coordinate tenant engagement, wellness, sustainability, and emergency programs.
• Provide backup support for Property Administrators during peak periods.
• Participate in on-call rotation to respond to emergencies.
• Travel occasionally to support operations at other properties.

Skills

Customer service

Communication

Organizational skills

Analytical skills

Time management

Education

Bachelor's degree in Business, Real Estate, Property Management, or related field

Tools

Yardi

Excel

Property management software

Job description

Recruiting In Motion - Eastern Ontario is seeking an Assistant Property Manager to support day-to-day operations of a commercial real estate portfolio. The role offers exposure to budgeting, financial reporting, tenant relations, capital projects, and building operations while working with an experienced team.

The ideal candidate has at least three years in commercial property management, strong organizational and communication skills, proficiency with Excel and Yardi, and a RECA licence or