Assistant Property Manager

Doran Contractors Limited; Ottawa; On-site; CAD 55,000 - 65,000; Full time

Job summary

Taggart Realty Management is seeking an Assistant Property Manager in Ottawa. The role reports to the Property Manager and involves overseeing daily operations for residential and commercial properties, tenant relations, maintenance coordination, lease administration, and ensuring regulatory compliance.

The ideal candidate has 2+ years in property management or office admin, strong organizational skills, and proficiency with Microsoft Office.

Qualifications

• 2+ years of experience in Property Management or Office Administration.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Strong organizational skills with the ability to multitask and meet deadlines.
• Professional, discreet, and able to work both independently and in a team.
• Yardi experience considered an asset.

Responsibilities

• Collaborate with the property manager and building operators to support the management of residential and commercial properties.
• Address tenant inquiries, responding to concerns and complaints to support tenant satisfaction.
• Schedule and supervise contractors, vendors, and suppliers for pre-approved work.
• Issue purchase orders, process invoices and tenant work orders with accurate coding and approvals.
• Oversee rental collection and manage delinquent accounts.
• Assist in preparing budgets, financial reports, and expense tracking.
• Conduct regular property inspections to ensure compliance and safety.

Skills

Organization skills

Multitasking

Communication

Teamwork

Education

Post-secondary education

Tools

MS Office

Yardi

Job description

Taggart Realty Management

Job Title: Assistant Property Manager

Reports to: Property Manager

Company: Taggart Realty Management

Salary Range: $55,000 - $65,000

Location: 225 Metcalfe St., Suite 708, Ottawa ON

Vacancy Status: This is an active job opening. Taggart Realty Management is actively hiring for this position.

About Us

At Taggart Realty Management, we believe in building more than just properties—we build communities. As part of the Taggart Group and managing a 3-million-square-foot portfolio, we specialize in acquiring, developing, leasing, and managing retail, residential, office, and commercial properties, both in-house and with third-party partners.

We’re continually growing through strategic development and acquisition resulting in a variety of opportunities for those looking to get hands-on experience and build a lasting career. At Taggart, you will be part of something bigger, and what you do today will make an impact for years to come. We believe in your success.

Building integrity, quality, and community together.

About this Role

Reporting to the Property Manager, the Assistant Property Manager assist in overseeing the daily operations of residential and/or commercial properties. Key responsibilities include assisting with tenant relations, handling maintenance requests, coordinating property inspections, managing lease agreements, and ensuring compliance with property regulations. Support the budgeting, financial reporting, and rent collection processes with a quality approach to all employees, customers, subcontractors, tenants, managers and suppliers.

Key Responsibilities

• Collaborate with the property manager and building operators to support the management of residential and commercial properties in accordance with the contract and approved annual budgets; ensuring properties are well-maintained and compliant with safety and regulatory standards.
• Address tenant inquiries, responding to concerns and complaints to support tenant satisfaction.
• Schedule and supervise contractors, vendors, and suppliers for pre-approved work.
• Issue purchase orders, process invoices and tenant work orders while ensuring accurate coding and approvals are in place.
• Oversee rental collection and manage delinquent accounts.
• Assist in preparing budgets, financial reports, and expense tracking.
• Conduct regular property inspections to ensure compliance and safety.
• Prepare various correspondences to residents, maintaining all documentation records.
• Support the property manager with maintaining records and handling correspondence.
• Maintain online database records updated with tenant information, utility meter information, parking information etc.
• Oversee changes of tenancy/ownership and associated payment arrangements.
• Other duties as requested as required.
• Administer the monthly Rent Roll and support additional tasks as assigned by the Property Manager.

Education and Experience Requirements

• Post-secondary education in a related field.
• 2+ years of experience in Property Management or Office Administration.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Strong organizational skills with the ability to multitask and meet deadlines.
• Professional, discreet, and able to work both independently and in a team.
• Yardi experience considered an asset.

Physical/Sensory Effort and Work Environment

• Sitting or standing for extended periods at a workstation.
• Manual dexterity required to use desktop computer and peripherals.
• Repetitive work.
• Providing service to multiple people, working under many simultaneous deadlines.

Accommodation Requests

The Taggart Group of Companies is an equal opportunity employer. All qualified applicants are considered without regard to citizenship, race, place of origin, ethnic origin, colour, ancestry, disability, age, creed, sex/pregnancy, family status, marital status, sexual orientation, gender identity, or gender expression.

In accordance with Accessibility for Ontarians with a Disabilities Act, we’re committed to providing accommodations for people with disabilities in all aspects of the recruitment and selection process. If you require accommodation or special assistance, please send an email to [e-mail] with your request.

Salary Range

The salary range shown reflects expected total annual compensation, including base pay, bonuses, and/or commissions.

Thank You for Considering Taggart Realty Management

Thank you for your interest in joining Taggart Realty Management. We appreciate every application, but only those selected for an interview will be contacted. Please note that we do not accept unsolicited resumes from recruiters or employment agencies. Any such submissions become the property of Taggart Realty Management and are not eligible for compensation. AI may be used to screen and assess candidates.