Assistant Property Manager

Royal LePage Integrity Realty, Brokerage; Ottawa; On-site; CAD 25,000 - 30,000; Part time

Job summary

Royal LePage Integrity Realty, Brokerage in Ottawa is seeking a part-time Assistant Property Manager to join our on-site team. The role supports day-to-day property operations, including handling tenant inquiries, coordinating maintenance, and helping ensure compliance with local regulations.

You will assist with lease administration, document preparation, rent tracking, and maintaining records, while communicating with tenants, owners, vendors, and internal staff.

Qualifications

• Strong organizational and administrative skills, including record-keeping and calendar management.
• Excellent communication with tenants, owners, vendors, and colleagues.
• Basic knowledge of residential properties.
• Willingness to learn property management practices and local rental regulations.
• Experience with property management software or CRM is a plus.
• Ability to prioritize tasks in a fast-paced environment.
• Reliable, detail-oriented, and committed to quality service.
• Previous experience in property management, real estate, or customer service is an asset.

Responsibilities

• Coordinate maintenance requests and tenant inquiries.
• Assist with lease administration and document preparation.
• Prepare reports and track rent payments; maintain accurate records.
• Communicate with tenants, owners, vendors, and internal team members.
• Schedule appointments and organize property showings for available units.
• Support property maintenance and update property management systems.
• Perform data entry, filing, and general administrative duties.

Skills

Organizational skills

Administrative skills

Communication

Time management

Attention to detail

Customer service

Property knowledge

Tools

Property management software

CRM systems

Office tools (Word, Excel)

Job description

Role Description

The Assistant Property Manager is a part time on-site role based in Ottawa. This position supports day-to-day property operations, including coordinating maintenance requests, managing tenant inquiries, and helping ensure properties are well-maintained and compliant with local regulations. The role involves assisting with lease administration, preparing documents and reports, tracking rent payments, and maintaining accurate records. The Assistant Property Manager will communicate regularly with tenants, owners, vendors, and internal team members, helping to schedule appointments, organize property showings, and support property maintenance for available units. This role also includes general administrative duties such as data entry, filing, and updating property management systems to ensure efficient and professional service.

Qualifications

• Strong organizational and administrative skills, including accurate record-keeping, document preparation, and calendar management.
• Excellent communication and interpersonal skills to interact professionally with tenants, owners, vendors, and colleagues.
• basic knowledge of residential properties.
• Basic knowledge of property management practices, lease documentation, and local rental regulations (or willingness to learn).
• Comfort with using property management software, CRM systems, and common office tools such as word processing and spreadsheets.
• Ability to prioritize tasks, manage time effectively, and handle multiple responsibilities in a fast-paced environment.
• High level of reliability, attention to detail, and commitment to providing respectful, inclusive, and quality service.
• Previous experience in property management, real estate, or customer service is an asset