Junior Property Manager

Tribe Management inc; Abbotsford; On-site; CAD 42,000 - 56,000; Full time

Job summary

Tribe Management inc in Abbotsford, BC, is seeking a motivated Junior Property Manager to join our team. You will support management of single-family residential rental properties and communicate with owners, tenants, contractors, and prospective renters.

This hands-on role combines office administration, tenant relations, inspections, leasing, and maintenance coordination. You will help with showings, applications, deposits, and rent collection, ensuring properties stay in good condition.

Qualifications

• Previous experience in property management, residential rentals, or related admin/customer service.
• Strong written and verbal communication skills.
• Organized and capable of handling multiple priorities and deadlines.
• Detail-oriented with accurate documentation.
• Professional communication with tenants, owners, contractors, and prospective tenants.
• Problem-solving and conflict-resolution skills.
• Ability to work independently and with a team.
• Willingness to travel between properties.
• Proficiency with MS Office and basic computer systems.
• Experience with PM software is a plus.
• Knowledge of residential tenancy legislation is a plus.
• Valid driver's license and reliable vehicle.
• Property management licensing, or willingness to obtain licensing where required.

Responsibilities

• Assist with day-to-day management of a portfolio of single-family rental properties.
• Act as a point of contact for tenants and owners regarding inquiries, maintenance, and tenancy matters.
• Respond to tenant and owner emails and calls professionally and promptly.
• Conduct routine property inspections and prepare inspection reports with photos and recommendations.
• Coordinate move-in/move-out inspections and complete required documentation.
• Schedule and conduct property showings for prospective tenants.
• Review rental applications and supporting documents.
• Assist with tenancy agreements and tenant screening.
• Coordinate tenant move-ins including deposits and documentation.
• Coordinate move-outs and prepare properties for re-rental.
• Monitor rent payments and follow up on arrears.
• Prepare tenancy notices and other correspondence.
• Maintain accurate records for tenants, owners, leases, inspections, and maintenance.
• Communicate regularly with owners about tenants, vacancies, and property condition.
• Manage vacancies: coordinate cleaning, repairs, landscaping, and re-rental work.
• Assist with resolving tenant complaints professionally.
• Ensure compliance with tenancy agreements and company policies.
• Support senior Property Managers on complex tenancy or maintenance matters.
• Assist with emergency maintenance and urgent tenant concerns.
• Perform other property management and administrative duties as assigned.

Skills

Tenant relations

Owner communication

Leasing and tenant screening

Property inspections

Maintenance coordination

Rent collection and arrears follow-up

Organization and time management

Written correspondence and documentat​

Conflict resolution

Contractor and vendor coordination

Attention to detail

Ability to work independently

Education

Property management licensing, or willingness to obtain licensing where required

Tools

Property management software

Microsoft Office

Job description

We are seeking a motivated and organized Junior Property Manager to join our team on a full-time basis. This position will primarily support the management of single-family residential rental properties and will involve regular communication with property owners, tenants, contractors, and prospective renters.

The ideal candidate is professional, reliable, detail-oriented, and comfortable managing multiple properties and priorities at the same time. This is a hands-on role involving a combination of office administration, tenant relations, property inspections, leasing, and maintenance coordination.

Key Responsibilities

• Assist with the day-to-day management of a portfolio of single-family rental properties.
• Act as a point of contact for tenants and property owners regarding general inquiries, maintenance concerns, and property-related matters.
• Respond to tenant and owner emails and phone calls in a professional and timely manner.
• Conduct routine property inspections and prepare inspection reports with photos and recommendations.
• Conduct move-in and move-out inspections and complete required documentation.
• Coordinate property access for contractors, inspections, appraisals, and other services as required.
• Assist with advertising available rental properties and responding to rental inquiries.
• Schedule and conduct property showings for prospective tenants.
• Review rental applications, references, employment information, and supporting documentation.
• Assist with tenant screening and preparation of tenancy agreements.
• Coordinate tenant move-ins, including collection of deposits, required documents, and property information.
• Assist with tenant move-outs, inspections, deposit reconciliation, and preparation of properties for re-rental.
• Monitor rent payments and follow up on outstanding or late rent.
• Prepare and deliver tenancy notices and other correspondence when required.
• Maintain accurate records for tenants, owners, leases, inspections, maintenance, and property documentation.
• Communicate regularly with property owners regarding tenant matters, maintenance, vacancies, and the overall condition of their property.
• Monitor vacant properties and coordinate cleaning, repairs, landscaping, and other work required before re-renting.
• Assist with resolving tenant complaints and tenancy-related concerns professionally.
• Ensure properties are being maintained in accordance with tenancy agreements and company standards.
• Work with senior Property Managers on more complex tenancy, maintenance, or owner-related matters.
• Ensure applicable residential tenancy legislation, company policies, and procedures are followed.
• Assist with emergency maintenance situations and urgent tenant concerns when required.
• Perform other property management and administrative duties as assigned.

Qualifications

• Previous experience in property management, residential rentals, real estate, administration, or customer service is considered an asset.
• Strong written and verbal communication skills.
• Excellent organization and time-management skills.
• Ability to manage multiple properties, appointments, maintenance requests, and deadlines.
• Strong attention to detail and ability to maintain accurate documentation.
• Professional and confident when communicating with tenants, property owners, contractors, and prospective tenants.
• Strong problem-solving and conflict-resolution skills.
• Ability to work independently while also collaborating with the property management team.
• Comfortable conducting property inspections and travelling between properties.
• Proficiency with Microsoft Office, email, and general computer systems.
• Experience with property management software is considered an asset.
• Knowledge of residential tenancy legislation is considered an asset.
• Valid driver's licence and reliable vehicle required.
• Property management licensing, or willingness to obtain licensing where required, is considered an asset.

Schedule: Monday to Friday, with occasional after-hours or emergency assistance as required

Key Skills

• Tenant relations
• Owner communication
• Leasing and tenant screening
• Property inspections
• Maintenance coordination
• Rent collection and arrears follow-up
• Organization and time management
• Written correspondence and documentation
• Conflict resolution
• Contractor and vendor coordination
• Attention to detail
• Ability to work independently