Assistant Project Manager - Construction - Vaughan

Newlands Group; Vaughan; On-site; CAD 65,000 - 90,000; Full time

Job summary

Newlands Group in Vaughan, Canada is seeking an Assistant Project Manager to support complex construction projects from pre-construction through completion. You will assist the Project Manager with planning, coordination, and execution, ensuring schedules, budgets, and quality standards are met across commercial, institutional, industrial, and residential builds.

The role emphasizes effective communication with consultants, subcontractors, and clients, review of drawings and contracts,

Qualifications

• 3+ years of experience in construction project coordination or related role.
• Experience on commercial, institutional, industrial, or large-scale projects.
• Post-secondary education in Construction Management or related field preferred.
• Strong understanding of construction processes, scheduling, and documentation.
• Proficient with Microsoft Office and project documentation.

Responsibilities

• Assist the Project Manager with planning, coordination, and execution of construction projects.
• Support schedules, budgets, forecasts, and cost control processes.
• Coordinate with consultants, architects, engineers, subcontractors, suppliers, and internal teams.
• Review drawings, specs, contracts, change orders, RFIs, and project documentation.
• Assist with tendering, procurement, subcontractor negotiations, and contract administration.
• Track progress and flag schedule, cost, or scope issues.
• Prepare and maintain project reports, meeting minutes, schedules, and docs.
• Contribute to budgets, progress claims, purchase orders, and change orders.
• Participate in project meetings and maintain stakeholder communication.
• Conduct site visits and work with site teams to meet requirements.
• Support quality control, safety compliance, and project closeout activities.

Skills

Construction coordination

Project management

Scheduling

Communication

Budgeting

Team collaboration

Education

Post-secondary education in Construction Management, Civil Engineering, Architectural Technology, or related discipline

Tools

MS Office (Excel, Word)

Construction PM software

Job description

Assistant Project Manager — Construction

About the Opportunity:

Our client is a well-established and growing construction organization with a strong reputation for delivering high-quality commercial, institutional, industrial, and residential projects. They are seeking an Assistant Project Manager to join their project team and support the successful delivery of complex construction projects from pre-construction through completion.

This is an excellent opportunity for a construction professional looking to take the next step in their career and gain increased responsibility across project management, budgeting, scheduling, procurement, and client relations.

Key Responsibilities:

• Assist the Project Manager with the overall planning, coordination, and execution of construction projects
• Support project schedules, budgets, forecasts, and cost control processes
• Coordinate with consultants, architects, engineers, subcontractors, suppliers, and internal teams
• Review drawings, specifications, contracts, change orders, RFIs, and project documentation
• Assist with tendering, procurement, subcontractor negotiations, and contract administration
• Track project progress and identify potential schedule, cost, and scope issues
• Prepare and maintain project reports, meeting minutes, schedules, and documentation
• Assist with the preparation and review of project budgets, progress claims, purchase orders, and change orders
• Participate in project meetings and maintain strong communication with clients and project stakeholders
• Conduct site visits and work closely with site teams to ensure project requirements are being met
• Assist with quality control, safety requirements, and compliance with project specifications
• Help resolve project issues and coordinate solutions between internal and external stakeholders
• Support project closeout, deficiency management, turnover, and warranty processes

Qualifications:

• 3+ years of experience in construction project coordination, project management, or a related role
• Experience working on commercial, institutional, industrial, or large-scale construction projects
• Post-secondary education in Construction Management, Civil Engineering, Architectural Technology, or a related discipline is preferred
• Strong understanding of construction processes, contracts, scheduling, and project documentation
• Experience reviewing drawings, specifications, RFIs, change orders, and subcontracts
• Strong organizational and time-management skills with the ability to manage multiple priorities
• Excellent written and verbal communication skills
• Strong attention to detail and problem-solving ability
• Proficiency with Microsoft Office, particularly Excel and Word
• Experience with construction management/project management software is an asset
• Ability to work collaboratively with project teams, consultants, trades, and clients

What We're Looking For:

The ideal candidate is an ambitious construction professional who wants to develop into a full Project Manager. You are organized, proactive, commercially minded, and comfortable taking ownership of your responsibilities. You can communicate effectively with both field and office teams and thrive in a fast-paced project environment.