Assistant Project Manager

Scott Construction Group; Vancouver; Hybrid; CAD 65,000 - 90,000; Full time

Benefits offered by this job

RRSP matching

Wellness Allowance

Comprehensive benefits

Educational support

Profit sharing

Salary review program

Job summary

Scott Construction Group is seeking an Assistant Project Manager, Special Projects to support commercial and institutional small builds, tenant improvements, and renovations. You will collaborate with clients and stakeholders to drive customer value and project success.

The role involves coordinating with project teams, monitoring budgets and schedules, and ensuring compliance with contract requirements. This position emphasizes leadership, communication, and a proactive problem-solving mindset

Qualifications

• 4+ years of experience in construction project management for tenant improvements or renovations.
• General contractor experience preferred.
• Diploma in construction/engineering relevant field.
• Experience with drawing reviews, contract administration, document management, scheduling software, change orders.
• Knowledge of bid preparation, quantity takeoffs, subcontract procurement, bid closing.
• Experience leading projects directly, strong organizational and relationship skills.
• Proficiency with MS Office and Project; familiarity with Procore is a plus.

Responsibilities

• Establish and maintain positive relationships with internal and external stakeholders.
• Contribute to management of all aspects of the project including profitability, schedule adherence and customer expectations.
• Coordinate with Project Coordinators, Project Managers and Superintendents to ensure timely delivery of critical elements.
• Process subcontracts and purchase orders, and manage prime and subcontract progress claims.
• Perform routine site visits, attend meetings, and document meeting minutes.
• Develop and monitor project schedules at project outset and throughout execution.
• Prepare and issue progress applications to owners according to schedules.
• Expedite payments from owners within contract terms and resolve disputes promptly.
• Coordinate close-out, archiving of documents, maintenance, and warranty work.

Skills

Tenant improvements

Renovations

Contract administration

Scheduling

Leadership

Communication

Education

University or college diploma in construction/engineering

Tools

MS Project

Procore

Job description

About Scott

We are a well-known and trusted General Contractor & Construction Manager with offices in Burnaby and Toronto, Scott has been providing construction management services and building relationships since 1984. Our diverse portfolio of projects finds us building amazing complex structures to smaller renovation projects for clients in the commercial, residential, institutional, industrial, and special projects sectors.

What we Offer

At the heart of our culture is a People First mindset, brought to life by a Connection Crew that keeps fun, connection, and collaboration front and center. We care deeply about our team member experience, regularly measuring engagement and taking meaningful action to keep improving. As leaders in mental health, we're proud to make a positive impact in our communities and through our commitment to sustainable business practices as a Benefit Corp. Our total rewards package includes RRSP matching, a Wellness Allowance, comprehensive benefits, educational support, profit sharing, and participation in our recognition and annual salary review program.

Opportunity Summary

As the Assistant Project Manager, Special Projects, you will be part of a team that collaborates to drive creative solutions for our clients and external/internal stakeholders. You will assist in the success of completing commercial and institutional small new builds, tenant improvement and renovations.

Key Responsibilities

• Establish and maintain positive relationships with internal & external stakeholders.
• Contribute to management of all aspects of the project including profitability, schedule adherence and customer expectations.
• Liaising with Project Coordinators, Project Managers & Superintendents to ensure that delivery of critical elements is expedited and coordinated.
• Processing subcontracts and purchase orders, as well as Prime and Subcontract progress claims.
• Performing routine site visits and attending site meetings, coordinating and/or documenting and distributing associated meeting minutes as required.
• Work with Superintendent to understand and monitor the project schedule and develop project schedules at the outset of projects.
• Contribute to development of recovery strategies when project is in jeopardy.
• Understand prime contract and subcontract responsibilities.
• Resolve project disputes in a timely manner.
• Finalize and issue subcontracts and major purchase orders monitoring their progress and schedule.
• Prepare and issue progress applications to owner according to established schedules.
• Expedite payment from owner within contract terms.
• Chair relevant consultant/owner project meetings and effectively communicate status of project.
• Process all change orders, including finalizing and assessing cost and schedule impact.
• Maintain awareness of current marketplace and trends to gain and maintain our competitive advantage and develop effective bid strategies.
• Supervise, mentor, coach and train project personnel as required.
• Work with accounting department to ensure project accounting is accurate and timely.
• Coordinate all facets of project close-out, including archiving of documents, maintenance, and warranty. manuals, deficiencies, and warranty work.
• Live and model the behaviors as aligned with Scott's Values.

Scott Construction Values

• People First | When we take care of people, we take care of Scott, our Industry, and our communities.
• Safety Always | We owe it to each other to get home safely.
• Seek Better Ways | Innovation and development fuels growth.
• Get It Done | Find a solution, take the initiative, and deliver on every commitment.
• Have Fun | Enjoy what you do.
• Own It | Be accountable and take pride in each day’s work.

Qualifications

• 4+ years’ experience working in construction project management on Tenant improvements or renovations to existing buildings.
• General contractor experience preferred.
• University or college diploma in a relevant construction/engineering program
• Experience working with different project delivery methods considered an asset
• Demonstrated experience with drawing reviews, contract administration, document management, scheduling software, change order procedures.
• Knowledge of key principles involved in bid preparation, including quantity take off procedures, sub-trade procurement, pricing and bid closing procedures.
• Experience leading projects directly on your own (may be smaller projects or scopes within a larger project);
• Excellent organizational, time management, and relationship building skills.
• Excellent communication skills (oral, written, presentations), including the ability to successfully translate technical information to non-technical individuals.
• Proven leadership skills, including strong teambuilding capabilities.
• Ability to establish positive working relationships with a variety of people.
• Excellent computer skills including experience using MS Office, Project, Scheduling and Project Management software.
• Experience using MS Project & Procore an asset.
• Proven integrity when dealing with Clients, Trades and Consultants.