Assistant Manager, Construction and Maintenance

St. Clement's School; Newmarket; Hybrid; CAD 89,000 - 107,000; Full time

Job summary

An established educational institution is seeking a dedicated Facilities Manager to oversee maintenance, renovation, and construction projects. This pivotal role involves ensuring that facilities are safe and operational, coordinating with various stakeholders, and managing multiple projects simultaneously. The ideal candidate will have a strong background in engineering or architecture, excellent communication skills, and a commitment to fostering a diverse and inclusive environment. Join a supportive team that values equity and professional growth while making a significant impact on the learning environment for students and staff alike. This is a fantastic opportunity to contribute to a vibrant community while advancing your career.

Benefits

Defined benefit pension plan

Short Term Disability Plan

3 days paid religious holidays

Summer Hours (Fridays off in July/August)

Professional development and career growth

Sabbatical and other leaves of absence

Participation in Deferred Salary Plan

Reimbursement of courses/education related to role

Qualifications

• A degree or diploma in engineering or architecture is required.
• 7+ years of experience in an institutional/commercial environment.

Responsibilities

• Manage maintenance and renovation services for Board facilities.
• Coordinate projects with contractors and ensure compliance with standards.

Skills

Verbal Communication

Written Communication

Interpersonal Skills

Project Management

Problem Solving

Education

Degree in Mechanical, Civil or Electrical Engineering

Diploma in Architecture or related discipline

Tools

Facilities Management Software

Job description

Salary: $89,208- $106,629

Interested staff members are required to complete the following online application to the attention of: The Recruitment Team. This position is effective March 17, 2025.

We have a lot to offer our employees and here is why you should consider working at YRDSB:

1. A great place to live and work
2. Our commitment to Equity, Accommodation, and Accessibility
3. Excellent salary and benefits

Total Rewards Include but are not limited to:

• Defined benefit pension plan
• Short Term Disability Plan
• 3 days paid religious holidays
• Summer Hours (Fridays off in July/August)
• A wide array of Benefits through Trust Plans
• Professional development and career growth, etc.
• Sabbatical and other leaves of absence
• Participation in Deferred Salary Plan
• Secondment opportunities
• Managers and Support Staff Educational Trust Fund (reimbursement of courses/education related to role)

The York Region District School Board (YRDSB) supports a flexible working culture and currently provides the opportunity for employees to work from home in addition to working in the office for some positions. The YRDSB implemented Working From Home Guidelines to facilitate this work option. Please note, this does not apply for school-based positions.

This position is responsible for the development, coordination, and control of maintenance, renovation and new construction projects required to maintain Board facilities in safe and efficient operational condition in conjunction with external consultants, contractors and internal partners.

MAJOR RESPONSIBILITIES:

• Manage, coordinate and supervise ongoing maintenance and renovation services by providing system-wide expertise and coordination of specialty skills including architectural, mechanical, electrical, structural, etc.
• Provide support to coordinate and guide requests from the school to achieve the optimum solution based on the intended outcome.
• Respond to emergency repairs, coordinate and facilitate with required vendors and internal departments to ensure damage to buildings are minimized and operational needs of the building reinstated as soon as required.
• Provide support and coordinate priority project requests that are submitted by other departments.
• Develop and review drawings, specifications and contract documents for building renovations, construction and services in conjunction with internal staff and external vendors, to ensure compliance with standard details, specifications and designs.
• Liaise and review tender proposals with Purchasing Services in awarding contracts and issuing purchase requisitions and processing invoices.
• Communicate with school staff to plan and coordinate any renovation or renewal projects to meet operational needs and ensure a continued safe environment for staff and students.
• Manage and coordinate projects with contractors, consultants and school staff, including performing annual evaluations of contractors and consultants and applying project management principles.
• Attend and chair/participate in site meetings to ensure work is being performed according to contract documentation, as well as coordinating and communicating with site administrators on status and progress of project.
• Monitor the progress of construction work and assist and expedite wherever possible to achieve occupancy dates.
• Perform on-site inspections, ensuring compliance with contract documents, applicable codes and assuring that work is completed and in compliance prior to certification of requests for payment.
• Review the impact of proposed changes on schedule and budget and approve any change orders to the contract.
• Liaise with Board staff and Board commissioning agent for final mechanical and controls system commissioning.
• Liaise with the design team, general contractors and authorities having jurisdiction to obtain occupancy permits.
• Liaise with staff following occupancy during warranty period to ensure warranty and deficiency issues are addressed and corrected.
• Maintain the facilities management database as it relates to maintenance and renewal, including participating in the establishment of procedures and standards.
• Monitor and report on facility condition and specific components to update and maintain the multi-year renewal plan.
• Arrange for on-site training for staff regarding mechanical and electrical systems.
• Ensure contract As-Built, warranty and close out documents are received, recorded and shared internally for updating to various databases.
• Develop, maintain and administer annual inspection and preventative maintenance services and contracts for buildings, portables and support systems such as boilers, fire sprinklers and annunciation, roofs, chillers, communication systems, etc.
• Coordinate and supervise the inspection of buildings, equipment and machinery to determine repairs and/or replacements.
• Liaise and respond to staff who raise maintenance and/or safety concerns.
• Coordinate portable purchases, relocation, removal and installation in consultation with Planning Services.
• Chair and/or participate in meetings as required.
• Coordinate, schedule and arrange repairs to portable based on annual inspections and/or requirements.
• Participate in the establishment and maintenance of standards, specifications and guidelines incorporating feedback from school operations for design and specification improvements.
• Perform other duties as assigned.

LINE OF RESPONSIBILITY:
Responsible to the Manager, Construction and Maintenance.

EDUCATION, EXPERIENCE AND QUALIFICATIONS:

• A three-year university degree or community college diploma in mechanical, civil or electrical engineering, architecture or a related discipline, or equivalent as approved by the Board, is required.
• Minimum seven years of progressive related experience is required in an institutional/commercial environment.
• Effective verbal and written communication, interpersonal and computer skills are required.
• Ability to deal effectively with a variety of individuals and groups both within and outside the Board is required.
• Knowledge of Building Codes, engineering standards and practices, Health and Safety Legislation and Ministry of Labour standards.
• Excellent planning and organizational skills with experience in the effective management of multiple projects and demands concurrently.
• PMP or PMI accreditation would be an asset.
• Must possess a valid Ontario Driver’s License and have access to own transportation.

Equity, Diversity and Inclusion Statement

The York Region District School Board (YRDSB) believes in giving each and every applicant an equal opportunity to succeed on their own merit and we strive to hire staff that reflect and support the diverse perspectives, experiences and needs of students and communities. We remain committed to upholding the values of equity, diversity, and inclusion in our living, learning and work environments. We know that diversity underpins excellence, and that we all share responsibility for creating an equitable, diverse and inclusive Board-community.

Therefore, in pursuit of the Board’s values, we seek members who will work respectfully and constructively with differences and across the organizational hierarchy in actualizing the Board’s priorities, goals and principles outlined in the Director’s Action Plan. Candidates who have strong racial literacy practices and a commitment to dismantling anti-racism, anti-oppression, and creating identity-affirming spaces, in order to intentionally disrupt racist and hateful acts.

We actively encourage applications from members of groups with historical and/or current barriers to sovereignty, equity, including, but not limited to:

• First Nations, Métis and Inuit peoples, and all other Indigenous peoples;
• African, Black and Black Caribbean peoples (in alignment with Anti-Black Racism Strategy);
• South Asian, East Asian, Southeast Asian, Middle East/West Asian, Latino/Hispanic (in alignment with YRDSB Workforce Census to address disproportionalities identified);
• Members of groups that commonly experience discrimination due to race, ancestry, colour, religion and/or spiritual beliefs, or place of origin;
• Persons with visible and/or invisible (physical and/or mental) disabilities;
• Persons who identify as women; and
• Persons of marginalized sexual orientations, gender identities, and gender expressions.

At YRDSB, we recognize that many of these identities intersect and therefore, equity, diversity and inclusion can be complex. We value and respect the contributions that each person brings to enriching the Board and are committed to ensuring full and equal participation for all in the communities that we serve.

Accessibility and Accommodation Statement

We also recognize the duty to accommodate and foster a culture of inclusion. Consistent with the principles of dignity, individualization and inclusion, we will make any appropriate accommodation based on any of the protected grounds in the Human Rights Code to support candidate participation in the hiring process. When contacted, candidates will be provided with an overview of the various elements of the hiring process, such as skills assessments, written practicum, presentation, interview, etc. If an accommodation is required, requests can be made in advance of any stage of the recruitment process. All information received relating to a candidate’s required accommodation will be addressed confidentially by the Recruitment and Retention Team. Please make this request to [e-mail] or a member of the Recruitment Team. If this position is a school-based LTO/Contract Teaching position, please email the Principal directly to request the accommodation to be made at the school in collaboration with Human Resource Services, Disability Management Team.

Important Note for YRDSB Employees: If you have a current accommodation in place through Disability Management, please inform your Disability Management Case Manager ([e-mail]) to ensure that your accommodation needs can be met in the new role that you are pursuing. If invited to participate in the hiring process, and you are unable to perform the essential/bona fide requirements (e.g. physical, cognitive requirements), please notify the Recruitment Team by emailing [e-mail] to review next steps (in the email please reference the job title you are applying to).

Important Information for CUPE 1734 Members:

LA.11.7 Those twelve (12) month employees filling vacancies as a result of their applying to a job posting are to remain twelve (12) months at their position. Ten (10) month employees are to remain in their position until the end of the school year. This requirement can be waived with permission from the Superintendent responsible for Human Resource Services. This does not prevent employees from applying for a position or from applying for a promotion during the twelve (12) month period.

Online applications are collected centrally at the Education Centre - Aurora and are monitored by Human Resource Services. All applications will be screened based on the required education, experience and qualifications as noted in the posting and job description and as reflected in the application. Only those candidates meeting these criteria will be eligible to participate in the selection process and only qualified candidates will be contacted.

The personnel file of all internal applicants will be reviewed as part of the selection process.