Assistant, Litigation

Bennett Jones; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading law firm in Toronto is seeking an Assistant for their Litigation department. The role involves preparing court documents, coordinating with court offices, and providing administrative support to lawyers. Ideal candidates will have a background in legal administration, strong organizational skills, and a commitment to professionalism.

Qualifications

• Minimum of five years’ experience in legal administration.
• Strong knowledge of court practices and procedures.
• Experience with legal-specific billing technology.

Responsibilities

• Assist with preparation of litigation and court documents.
• Coordinate with court offices regarding trial bookings.
• Provide administrative support with billing and invoicing.

Skills

Organizational Skills

Communication Skills

Problem-Solving

Attention to Detail

Education

Post-Secondary education in legal administration

Tools

Aderant

Microsoft Office

Job description

Bennett Jones LLP is a top tier, full service international law firm with offices in Calgary, Toronto, Edmonton, Ottawa, Vancouver, Montreal and New York. We are proud that Bennett Jones was ranked as a Platinum Level Best Employer in the "Best Employers in Canada" survey conducted by Kincentric. The firm has also been recognized for as one of "Alberta's Top 75 Employers" and as a Top Employer for Young People in a study conducted by Mediacorp. The firm has been ranked as one of the top places to work in Canada for 22 consecutive years.

We are currently recruiting for the following role in our Toronto office :

Assistant, Litigation

Essential Functions :

• Assist with the preparation and / or assembly of litigation and court documents including affidavits, notices, motion records, factums and books of authorities
• Coordinate with process servers regarding service and filing of court materials
• Coordinate with court offices regarding trial and motions bookings and related court material filings
• Draft and revise correspondence and other documents according to precedents and / or instructions including memos, letters, emails, reports, presentations, court forms and court documents
• Exercise judgment, be resourceful and work independently to solve administrative issues
• Assist in the administrative management of the lawyers’ practices including opening & closing files, scheduling meetings, arrange travel and / or other accommodations
• Provide administrative support with docket entries, updating client lists, the coordination of billings, processing expenses and payment of invoices following to the firm’s accounting policies and standards
• Apply proofreading and editing skills to all work products ensuring accuracy and completeness while checking for appropriate formatting, spelling and grammar
• Acts as a liaison between the lawyers and various internal and external individuals on file progression and other items
• Organize and maintain an up-to-date (electronic and / or paper) file system of client files

Qualifications :

• Post-Secondary education in legal administration or equivalent with a minimum of five years’ experience
• Strong knowledge of the Rules of Civil Procedure, Federal Court Rules, court practices and procedures
• Experience with Aderant (or other legal-specific billing technology) and a solid understanding of a billing lifecycle, processing expenses and payment of invoices
• Excellent organizational skills and impeccable communication skills (both verbal and written), including the ability to deal with clients and all levels of staff
• Demonstrates a self-motivated problem-solving approach, actively seeking opportunities to enhance the efficient functioning of legal practices
• Service oriented, adaptable, and dependable, maintains professionalism, confidentiality and discretion
• A positive team player that shows initiation to address challenges
• Proficient with Microsoft Office applications