Assistant (Legal Department)

Future Electronics; Kirkland; On-site; CAD 42,000 - 54,000; Full time

Job summary

Future Electronics in Montreal is seeking a Legal Department Assistant to support the Legal Department. The role focuses on maintaining tracking systems, monitoring open matters, and generating reports while ensuring confidentiality and accuracy.

The ideal candidate enjoys data work, Excel, and administrative processes, with strong organizational skills and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• Proficiency in Microsoft Excel for data tracking and reporting.
• Experience with Word, Outlook, PowerPoint and Teams for daily operations.
• Comfort with AI-enabled productivity tools used in a corporate setting.
• Highly organized, reliable and detail-oriented with strong follow-up.
• Excellent written and verbal communication skills.
• Ability to manage multiple responsibilities and deadlines.
• Fluent in English; French preferred.

Responsibilities

• Maintain and update the Legal Department's tracking spreadsheets and reporting tools.
• Monitor open matters, identify outstanding items, and follow up with internal stakeholders.
• Generate reports, summaries, charts, tables, and status updates for the legal team.
• Organize and maintain legal files, records, contract information, and department documentation.
• Use Excel and Microsoft Office applications to support reporting, tracking, and process improvements.
• Assist with the responsible use of AI-enabled tools to improve efficiency and productivity.
• Provide administrative and operational support to the Legal Department as required.
• Handle confidential and commercially sensitive information with discretion.

Skills

Attention to detail

Time management

Communication

Multitasking

Confidentiality

Organizational skills

English-French bilingual

Tools

Microsoft Excel

Word

Outlook

PowerPoint

Teams

AI-enabled tools

Job description

Future Electronics is seeking a highly organized and detail-oriented Legal Department Assistant to support our Legal Department in Montreal. Reporting to the Corporate VP, Legal & General Counsel (Americas & EMEA), this position plays an essential role in managing legal tracking systems, monitoring open matters, generating reports, and supporting department operations.

This role is ideal for someone who enjoys working with data, Excel, reporting tools, and administrative processes while maintaining confidentiality and accuracy.

Responsibilities

• Maintain and update the Legal Department's tracking spreadsheets and reporting tools.
• Monitor open matters, identify outstanding items, and follow up with internal stakeholders.
• Generate reports, summaries, charts, tables, and status updates for the legal team.
• Organize and maintain legal files, records, contract information, and department documentation.
• Use Excel and Microsoft Office applications to support reporting, tracking, and process improvements.
• Assist with the responsible use of AI-enabled tools to improve efficiency and productivity.
• Provide administrative and operational support to the Legal Department as required.
• Handle confidential and commercially sensitive information with discretion.

Qualifications and Experience

• Strong proficiency in Microsoft Excel, including organizing, filtering, and summarizing data.
• Experience with Microsoft Office applications, including Word, Outlook, PowerPoint, and Teams.
• Comfortable using AI-enabled productivity tools.
• Highly organized, reliable, and detail-oriented.
• Strong follow-up and time-management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple responsibilities and deadlines.
• Fluent in English and French is preferred.
• Previous administrative, operational, internship, or office experience is considered an asset.