Assistant Manager of Maintenance and Operations

OCSB; Ottawa; On-site; CAD 95,000 - 121,000; Full time

Benefits offered by this job

Benefits and pension

Job summary

The Ottawa Catholic School Board (OCSB) is seeking an Assistant Manager of Maintenance and Operations to lead Facilities Operations, Security Services, and caretaking staffing across multiple sites.

Reporting to the Manager, you will oversee a $3 million operations budget and a $100k security budget, supervise planning staff, coordinate labor relations, and ensure compliance with the collective agreement. This is a full-time, permanent role with a competitive salary and benefits.

Qualifications

• Diploma or degree in a related field is required.
• Certification in Facilities Management is required.
• 5-7 years of progressive related experience.
• 3-5 years in a leadership or supervisory role.
• Strong active listening, verbal and written communication skills with interpersonal effectiveness.
• Experience supervising in a unionized environment preferred.
• Demonstrated problem solving, negotiation and decision making skills.
• Ability to work independently and in a team.
• Ability to interpret policies and apply them day-to-day.
• Strong ability to build relationships and partnerships.
• Proficient with Google Suite and related applications.
• Experience with security and facility management software.

Responsibilities

• Input and oversight into a section of the Operations budget (~$3M) including department security (~$100k).
• Manage and approve expenditures aligned with budgets.
• Lead and supervise Planning and Facilities staff.
• Oversee system-wide custodial operations, budgeting, and staffing allocation.
• Oversee departmental hiring and unionized staffing processes.
• Conduct attendance management and progressive discipline meetings.
• Guide Coordinators, Supervisors and Assistant Supervisors.
• Administer the applicable collective agreement and participate in negotiations.
• Participate in grievance/arbitration processes as required.
• Coordinate and oversee security services and devices with schools and facilities.
• Administer Board security systems and ensure policy compliance.
• Participate on committees related to staff, safety and labour relations.

Skills

Active listening

Verbal communication

Written communication

Interpersonal skills

Negotiation

Problem solving

Decision making

Team collaboration

Relationship building

Education

Diploma or degree in related field

Facilities Management certification

Tools

Google Suite

Security Management software

Facility Management software

Job description

Assistant Manager of Maintenance and Operations

Planning and Facilities Department

Non-Affiliated M3

Existing Vacancy

*If you are a current OCSB employee, you must use your OCSB ATE account to apply to this vacancy.*

The OCSB is currently seeking an Assistant Manager of Maintenance and Operations. The possible work addresses for this position can be found in our school directory.

Why Work With The Ottawa Catholic School Board: The OCSB proudly serves over 50,000 students across 90+ work locations. We offer an education that respects all faiths' universal values and is grounded in Catholic principles. We foster innovation to inspire Deep Learning so that all can realize their full potential. We offer a collaborative work environment, fulfilling careers, and the opportunity to make a difference in our students' lives.

The OCSB is committed to equitable hiring, employment and promotion practices and is dedicated to an inclusive workforce that reflects the diversity of our students and our communities. The OCSB is actively seeking applications from Indigenous peoples, Black and racialized people, persons with disabilities, people from gender diverse communities and/or people with intersectional identities, as well as individuals who can contribute to continuous diversification of ideas.

The Ottawa Catholic School Board acknowledges that the land on which our schools are located is the traditional unceded territory of the Algonquin Anishnabek Peoples. We extend our respect to all First Nations, Inuit and Métis Peoples for their valuable past and present contributions to this land.

Reporting to the Manager of Maintenance and Operations, the Assistant Manager of Maintenance and Operations is responsible for Facilities Operations, Security Services, Caretaking Staffing, Labour Relations and performs other duties as assigned by the manager.

Job Description:

• Input and oversight into a section of the Operations budget (annually $3 million) including department security (annually $100,000.00)
• Manage and approve expenditures and ensure they are in line with budgets
• Lead and supervise a team of Planning and Facilities staff
• Oversee system-wide custodial operations, budgeting, and staffing allocation to meet Board requirements while driving continuous improvement through innovative practices
• Departmental hiring including oversight of the unionized staffing process
• Conduct meetings related to attendance management and progressive discipline
• Guide Coordinators, Supervisors and Assistant Supervisors in managing their teams
• Administer the applicable collective agreement and take part in the negotiation process as necessary
• Participate in the grievance / arbitration process as required
• Coordinate and oversee all aspects of facility security services and devices in conjunction with schools and facilities
• Administer Board’s security systems, ensuring compliance with Board policies, procedures and standards as well as Government legal and regulatory requirements
• Participate on various committees surrounding staff, student safety and labour relations

Required Qualifications:

• Diploma or degree in related field
• Certification in Facilities Management
• 5-7 years of progressive related experience
• 3-5 years in a leadership or supervisory role
• Strong active listening, verbal and written communication skills align with proven interpersonal skills
• Demonstrated supervisory and leadership experience preferably in a unionized environment
• Outstanding problem solving, decision making and negotiation skills
• Ability to work independently and as part of a team with an aptitude for working in a collegial and collaborative environment
• Ability to interpret department and Board policies and apply them in their day-to-day work
• Demonstrated strong ability to build relationships and develop/maintain partnerships
• Strong computer skills and working knowledge of the Google Suite of applications
• Experience with Security Management software, Facility Management software, etc.
• Approaches challenges creatively, commits to continuous improvement and has a can-do approach and persistence to get the job done
• Valid drivers license and access to a reliable vehicle

This is a full time (1.0 FTE) permanent position with an annual salary range of $95,214 - $120,948. An employee benefits and pension package are also provided.

The approximate start date will be as soon as the recruitment process is complete.

If you are not currently an OCSB employee, you will be required to provide an appropriate, original Criminal Record Check dated within the last six months before you can commence employment.