Assistant, Facilities

TIFF; Toronto; On-site; CAD 30,000 - 50,000; Part time

Job summary

An established cultural organization is seeking a Facility Assistant to support their Facilities department. This role is crucial for ensuring smooth operations and involves tasks such as building setups for events, managing office supplies, and collaborating with the Event Production team. The ideal candidate will thrive in a dynamic environment, demonstrating strong communication skills and adaptability. Join this vibrant team dedicated to enriching the cinematic experience for all and contribute to a mission that transforms how people engage with film.

Qualifications

• High School diploma required.
• Strong communication and strategic thinking skills needed.

Responsibilities

• Support building setups for events and office workspace reconfiguration.
• Assist with office supply inventory and event set ups.

Skills

Solid communicational skills

Experience working in an event based environment

Strategic thinking under pressure

Adaptable to a flexible work schedule

Education

High School diploma

Job description

Facility Assistant

Contract – Permanent part time

Part-time

Facilities

TIFF is a charitable, cultural organization dedicated to presenting the best of international and Canadian cinema and creating transformational experiences for film lovers and creators of all ages and backgrounds in our home - TIFF Lightbox. Our mission: To transform the way people see the world, through film.

TIFF is committed to embracing diversity and treating all individuals with respect, dignity and fairness by removing physical, social and economic barriers to participation.

We are currently hiring for the position of:

Facility Assistant

The facility assistant supports the Facilities department with daily tasks and is an important piece that allows the operation to run smoothly. The facility assistant will report into the Sr. Coordinator, Facilities and Sr. Manager, Facilities.

RESPONSIBILITIES:

Building setups for events, office workspace reconfiguration, assists with office supply inventory and ensures we always have stock available for staff, works closely with the Event Production department and assists with event set ups throughout the building, supports Shipping & Receiving, completes seasonal workstation build leading up to Festival, completes floor plan updates, other daily duties which can be assigned by the Sr. Facilities coordinator and or the Sr. Manager, Facilities.

CONTRACT DATES OR START DATE:

Start date – May 30th 2025

MINIMUM REQUIREMENTS:

-High School diploma

-Solid communicational skills

-Experience working in an event based environment

-Strategic thinking under pressure

-Comfortable in a high traffic environment

- adaptable to a flexible work schedule including some evenings and weekends

HOW TO SUBMIT & APPLICATION DEADLINE:

• Please submit a cover letter and resume as one PDF or Word document, by 5pm on Monday May 12 th 2025.

• All applications must be submitted online through the posting found on our website tiff.net/careers.

CLOSING:

We thank everyone who applies for their interest, but only candidates selected for an interview are contacted. No telephone or walk-in inquiries please. All applications are considered confidential.

TIFF is committed to fostering an inclusive and accessible environment where employees feel valued and respected, and where every employee has the opportunity to realize their potential. We are committed to providing reasonable accommodations, if required. If you are a person with a disability and require assistance during the application and/or hiring process, please contact us in advance at [e-mail] or

416-599-8433 x2001, and we will work with you to meet your needs.