Assistant du CEO / Executive Assistant to the CEO

MT Talent Solutions Inc.; St. Catharines; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

MT Talent Solutions Inc. is seeking a dynamic Executive Assistant to support the CEO of a leading insurance provider. This role involves managing the CEO's schedule, communications, and travel arrangements while maintaining a high level of professionalism and discretion. The ideal candidate will have extensive experience supporting C-Suite executives in a fast-paced environment, demonstrating strong organizational and critical thinking skills.

Qualifications

• 5+ years supporting C-Suite level professionals.
• Experience in financial services or corporate environment is an asset.
• PMP or Project Management experience is an asset.

Responsibilities

• Oversee and coordinate the CEO’s calendar and email.
• Manage travel arrangements for the CEO.
• Prepare reports and presentations for the CEO.

Skills

Organizational skills

Communication

Discretion

Critical thinking

Emotional intelligence

Education

Post-secondary diploma or degree in Business Administration

Tools

MS Office Suite

Job description

Executive Assistant MT Talent is happy to partner with a leading insurance provider to source a dynamic Executive Assistant to support the CEO. The Executive Assistant (EA) is a liaison between the CEO and all other areas of the company. The EA oversees the CEO's schedule, handles communication and email correspondence, coordinates cross-departmental meetings, and organizes travel arrangements. This role will also manage occasional personal scheduling / planning. Being a key representative of the company and brand, the EA will have a high level of discretion, professionalism, critical thinking skills and the ability to pivot to meet the needs of the business. Flexible hybrid work Here’s what you will do as an Executive Assistant : Oversee and coordinate the CEO’s calendar and email, delegating correspondence to appropriate parties and / or being the voice of the CEO in communications when warranted. The EA will ensure communications are handled in a clear, timely, professional manner that mirrors that of the CEO, the company values and priorities. Proactively manage and complete tasks, projects, and assignments as directed by the CEO, ensuring high-quality execution and timely delivery. Anticipates any potential risks, obstacles, and needs of the CEO and actions accordingly. Book and coordinate travel for the CEO, including flights, accommodations, and transportation, ensuring a seamless travel experience for business-related trips within Ontario, Canada, and internationally. Provide administrative support for strategic initiatives, ensuring timelines are met and all necessary resources are in place. Prepare reports for the CEO, using internal data to produce clear, concise, and actionable insights. Assist in the creation of presentations for the CEO. Schedule personal appointments and manage personal errands for the CEO on occasion, which includes arranging property management services, maintenance, repairs, and other related tasks. Post-secondary diploma or degree in Business Administration, Management or similar. ~5 or more years of experience supporting C-Suite level professionals with administrative tasks. ~ Experience in financial services or a similar corporate environment is an asset. ~ Highly organized with an ability to prioritize effectively, manage multiple-priorities in a calm, professional demeanor, deliver accurate and high-quality work. ~ High emotional intelligence, discretion, professionalism and confidentiality at all times. ~ Excellent computer skills, including full MS Office Suite (Teams, Outlook, PowerPoint, Excel, Word). ~ Flexibility with a demonstrated ability to pivot, remain agile and positive in a fast-paced corporate environment. ~-level administrative experience, with a proven track record in a fast-paced, multi-departmental environment. Previous experience supporting senior leadership, particularly in a business management or operations capacity, is preferred. ~ Ability to support and track strategic projects, ensuring timelines are met and resources are efficiently allocated. PMP and / or Project Management experience is an asset. #

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Executive Assistant • St Catharines, ON, Niagara Regional District, ON; Ontario, Canada