Asset Lifecycle Document Controller — Compliance & Training

Metrolinx; Toronto; On-site; CAD 60,000 - 80,000; Full time

Benefits offered by this job

Parental Leave Top-Up

Lactation Accommodation

Competitive Pension Plan

Annual Learning Reimbursement

Mentorship Program

Recognition of Prior Public Sector Sim

Free GO Network Travel

Job summary

Metrolinx is seeking a Document Controller to manage and control documents within the enterprise document and record management system for asset projects.

You will create and manage document related KPIs, conduct audits for integrity, access, and security, and train staff on document processes. This role requires strong attention to detail and excellent coordination with project teams in a dynamic transit environment.

Qualifications

• Diploma in related discipline or equivalent.
• Experience with document management within asset environments is preferred.
• Familiarity with document management, maintenance and geo-spatial systems.
• Proficiency with MS Office, Adobe Acrobat DC and Open Text.
• Strong attention to detail and ability to coordinate with stakeholders.

Responsibilities

• Carry out document management functions for projects/contracts; process and track documents.
• Provide training materials and job aids as required.
• Verify metadata and document deliverables are handed over as defined.
• Be the Super User for the document management system per security policies.
• Create reports, trackers and graphs to monitor progress and status.
• Conduct compliance audits of document processes, folders and requests.
• Act as SME and point of contact for document-related matters.

Skills

Document coordination

Stakeholder coordination

Attention to detail

Multitasking

Learning new systems

Communication skills

Education

Diploma in related discipline

Tools

MS Office Suite

Adobe Acrobat DC

Open Text

Database administration

Job description

Metrolinx is seeking a Document Controller to manage and control documents within the enterprise document and record management system for asset projects.

You will create and manage document related KPIs, conduct audits for integrity, access, and security, and train staff on document processes. This role requires strong attention to detail and excellent coordination with project teams in a dynamic transit environment.