Archaeology Administrative Support

Westbank First Nation Inc.; Kelowna; Presencial; CAD 54.000 - 55.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Municipal Pension Plan

Extended health and dental

Flexible time-off

Professional development

Descripción de la vacante

Westbank First Nation is seeking an Archaeology Administrative Support to assist with office administration, greet visitors, route information requests, and support financial and health & safety tasks. The role reports to the Manager of Archaeology and Senior Researcher and requires confidentiality and strong organizational skills.

Minimum Grade 12, MS 365 experience, and administrative background are preferred.

Formación

• Grade 12 or equivalent required.
• MS 365 familiarity or training beneficial.
• Experience with office equipment and software.
• Experience working with Indigenous communities is an asset.
• A mix of education and experience may be considered.

Responsabilidades

• Health and safety training arrangements and data tracking.
• Attend Safety Committee meetings as needed.
• Provide general administrative support (greeting visitors, calls, filing).
• Maintain supplies inventory and place orders.
• Coordinate travel arrangements for archaeology crew.
• Organize meetings and room bookings.
• Provide backup admin support to supervisors and coordinators.
• Process timesheets and project invoicing with accounting.
• Organize archaeology equipment and track projects and budgets.
• Follow WFN policies and procedures as directed.

Conocimientos

EHS knowledge

MS Office

Attention to detail

Public administration

Administrative skills

Organizational skills

Fast-paced environment

Educación

Grade 12 or equivalent

MS 365 training

Office equipment experience

Indigenous communities asset

Education & experience mix accepted

Descripción del empleo

Located within the traditional unceded territory of the syilx people, Westbank First Nation is a progressive and prosperous self-governing First Nation. The Okanagan Valley truly has it all, including a great climate, stunning scenery, world-class ski resorts, golf courses, wineries and beaches.

Westbank First Nation values diversity and we are committed to creating a healthy, strong and vibrant community through programs and services that promote physical, mental, emotional and spiritual well-being and healing. Come join our team and become part of an innovative and rewarding place to work.

POSITION SUMMARY

Reporting to the Manager of Archaeology and Senior Researcher, the Archaeology Administrative Support is responsible for supporting the continued improvement of Title and Rights, Archaeology office administration, ensuring that it aligns with WFN’s values. This position ensures a delivery of daily administrative tasks that will include, but not be limited to, greeting visitors and callers; routing and resolving information requests; preparing correspondence; assisting with financial services; and assisting with Occupational Health & Safety.

EDUCATION/EXPERIENCE

• Minimum Grade 12 or equivalent
• Related courses and training to include computer skills, telephone/reception etiquette
• Administrative experience preferred
• Previous experience working with office equipment and office software (MS 365)
• Experience working with Indigenous communities/people considered an asset
• A combination of education & experience may be considered

REQUIREMENTS

• Criminal Record Check with results acceptable to WFN
• Maintains a high level of confidentiality and uses discretion on all matters relating to the affairs of the Westbank First Nation

JOB DUTIES/RESPONSIBILTIES

• Health and safety training arrangements; data tracking records with Safety Officer for the BC Forest Safety Council audit
• Collaborates with Occupational Health and Safety Committee regarding meeting schedules, and may attend as alternate for Committee
• Provides general administrative assistance to Archaeology Office including directing clients, phone calls, photocopying, sorting, filing and binding
• Maintains supplies inventory, anticipating needed supplies, placing orders for supplies, verifying receipt of supplies
• Books and provides payment for archaeology crew members travel arrangements (e.g. travel allowance, hotels, etc.)
• Coordinates meeting logistics, including room bookings, invitations, and attendee arrangements
• Provides administrative backup for Archaeology Supervisor & Archaeology Project Coordinator when required
• Works with Accounts Payable, Payroll and Accounts Receivable to process various forms and timesheets, and project invoicing
• Organizes and keeps track of archaeology equipment
• Organizes and tracks projects, working planning and project budgeting
• Performs all duties and responsibilities in accordance with the Westbank First Nation policies, standards, and procedures and as directed by the Manager of Archaeology and Senior Researcher

KNOWLEDGE/SKILLS/ABILITIES

• Strong knowledge of environmental health and safety and occupational hygiene
• Proficiency with MS Office; Outlook, Word & Excel
• Attention to detail and a high degree of accuracy
• Knowledge of public administration and structures of various levels of government
• Demonstrates strong administrative skills and has the ability to set priorities and multi-task
• Strong organizational skills, capacity to work under pressure and meet deadlines
• Ability to work in a fast-paced environment

The median salary or this position is $54,336

Westbank First Nation offers a competitive and thoughtfully designed total rewards package that reflects our commitment to employee wellbeing and long-term success. In addition to a competitive base salary, employees are eligible to participate in the Municipal Pension Plan, a defined benefit pension plan with a 9.31% employer contribution following the eligibility period along with comprehensive extended health and dental coverage.

Our unique and generous flexible time-off provisions are designed to promote work–life–family balance and overall wellness. At WFN, we also prioritize continuous growth and leadership development by investing in meaningful education and professional development opportunities that support both individual advancement and organizational excellence.

All applications must be submitted through our Employment Opportunities page. Ensure you attach your cover letter and resume. Incomplete or late submissions will not be accepted.

This opportunity will close at midnight on Sunday, November 1, 2026

While we recognize the value of diversity in the workplace and welcome applications from people of all backgrounds, preference will be provided to qualified WFN Members & Indigenous applicants.