Archaeology Admin & Office Coordinator

Westbank First Nation Inc.; Kelowna; On-site; CAD 54,000 - 55,000; Full time

Benefits offered by this job

Municipal Pension Plan

Extended health and dental

Flexible time-off

Professional development

Job summary

Westbank First Nation is seeking an Archaeology Administrative Support to assist with office administration, greet visitors, route information requests, and support financial and health & safety tasks. The role reports to the Manager of Archaeology and Senior Researcher and requires confidentiality and strong organizational skills.

Minimum Grade 12, MS 365 experience, and administrative background are preferred.

Qualifications

• Grade 12 or equivalent required.
• MS 365 familiarity or training beneficial.
• Experience with office equipment and software.
• Experience working with Indigenous communities is an asset.
• A mix of education and experience may be considered.

Responsibilities

• Health and safety training arrangements and data tracking.
• Attend Safety Committee meetings as needed.
• Provide general administrative support (greeting visitors, calls, filing).
• Maintain supplies inventory and place orders.
• Coordinate travel arrangements for archaeology crew.
• Organize meetings and room bookings.
• Provide backup admin support to supervisors and coordinators.
• Process timesheets and project invoicing with accounting.
• Organize archaeology equipment and track projects and budgets.
• Follow WFN policies and procedures as directed.

Skills

EHS knowledge

MS Office

Attention to detail

Public administration

Administrative skills

Organizational skills

Fast-paced environment

Education

Grade 12 or equivalent

MS 365 training

Office equipment experience

Indigenous communities asset

Education & experience mix accepted

Job description

Westbank First Nation is seeking an Archaeology Administrative Support to assist with office administration, greet visitors, route information requests, and support financial and health & safety tasks. The role reports to the Manager of Archaeology and Senior Researcher and requires confidentiality and strong organizational skills.

Minimum Grade 12, MS 365 experience, and administrative background are preferred.