AR Specialist

Vaco LLC; Richmond Hill; On-site; CAD 55,000 - 70,000; Full time

Job summary

Vaco by Highspring in Ontario is seeking an experienced Accounts Receivable specialist to manage day-to-day AR activities and support credit processes for a diverse client base. You will handle collections, payments, reconciliations, and respond to customer inquiries to maintain strong relationships.

With 3+ years in full cycle AR and proficiency in ERP systems and Excel, you will review credit applications, monitor limits, approve orders per policy, and generate AR reports weekly and monthly to

Qualifications

• 3+ years of experience in full cycle accounts receivable.
• Experience working with ERP or financial systems.
• Strong Excel skills and confidence working with data and reporting.

Responsibilities

• Manage day-to-day accounts receivable, including collections, payment processing, account reconciliations and customer inquiries.
• Monitor outstanding balances and proactively manage overdue accounts.
• Review customer credit applications, establish and monitor credit limits, and assess credit risk.
• Review and approve customer orders in accordance with established credit policies.
• Prepare weekly and monthly AR reporting and provide visibility into receivables and issues.
• Act as a super user for financial systems, including HighRadius.

Skills

Full cycle AR

ERP systems

Excel skills

Job description

• Manage day-to-day accounts receivable, including collections, payment processing, account reconciliations and customer inquiries.
• Monitor outstanding balances and proactively manage overdue accounts.
• Manage customer accounts, including national retail customers, and support reconciliations, deductions, chargebacks and vendor compliance issues.
• Investigate and resolve account discrepancies, working with customers and internal teams to determine the appropriate resolution.
• Review customer credit applications, establish and monitor credit limits, and assess credit risk.
• Review and approve customer orders in accordance with established credit policies.
• Make informed decisions on account issues, credit and collections, knowing when an issue can be resolved independently and when it requires escalation.
• Manage collections and payment processing for independent customers while maintaining strong customer relationships.
• Support e-commerce financial processes, including Shopify and PayPal.
• Prepare weekly and monthly AR reporting and provide visibility into receivables, collections and outstanding issues.
• Support the administration of commissions, rebates and freight credits.
• Act as a super user for relevant financial and business systems, including HighRadius.
• Identify opportunities to improve, simplify and automate AR processes and systems.
• Support system troubleshooting, administration and training as required.
• Support credit insurance and audit requirements.

About You

• 3+ years of experience in full cycle accounts receivable
• Experience working with ERP or financial systems.
• Strong Excel skills and confidence working with data and reporting

$55,000 - $70,000/year

This position for employment is for a current vacancy with Vaco/Highspring’s client. You must currently reside within the Greater Toronto Area and be permitted to work in Canada.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail] .

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring’s discussions with its Client, Highspring’s understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .
• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring’s use of AI can be found here ( https://www.highspring.com/ai-use-notices/ ). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client’s use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.