APPOINTMENT COORDINATOR

Socket.dev; Calgary; On-site; CAD 42,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Retirement savings options

Professional development

Job summary

Stampede Toyota in Calgary is seeking a full-time Appointment Coordinator to join our service team. You will handle customer interactions, schedule service appointments, and maintain complete customer and vehicle records, ensuring a seamless experience.

Work hours are Monday to Friday, 8:00 a.m.–5:00 p.m., with occasional Saturdays. Automotive experience is a plus, and bilingual candidates are welcome. We offer a competitive benefits package and opportunities for growth.

Qualifications

• Previous customer service experience required.
• Legally eligible to work in Canada.
• Strong English verbal and written communication skills.
• Comfortable using computers, phones, and scheduling software.
• Ability to multitask in a busy environment.

Responsibilities

• Answer incoming calls and schedule service appointments.
• Make outgoing calls for confirmations, follow-ups, and reminders.
• Greet customers professionally and collect/update customer information.
• Manage service leads and convert to bookings.
• Describe customer requests accurately in bookings.
• Assist service advisors with administrative tasks.
• Ensure parts availability and dealership readiness for appointments.
• Explain warranty status and recalls to customers.

Skills

Customer service

Communication

Scheduling

Multitasking

Teamwork

Detail-oriented

Education

Post-secondary education (asset)

Tools

Scheduling software

Job description

As a key member of the Stampede Toyota team and reporting to the Service Manager, the Appointment Coordinator will work with the service department, representing a world-class leader in the automotive industry.

Stampede Toyota is seeking our next great team member to join our team as a full-time Appointment Coordinator at our location in Calgary.

Summary:

The Appointment Coordinator is responsible for engaging with customers, scheduling service appointments, following up on service inquiries, and ensuring seamless customer experience. This individual must ensure that database records are thoroughly complete and always up to date.

Major Responsibilities:

• Answer incoming calls and schedule service appointments.
• Make outgoing calls for appointment confirmations, follow-ups, and service reminders.
• Greet customers in a friendly and professional manner.
• Accurately collect and update customer and vehicle information.
• Manage and respond to incoming service leads to convert into bookings.
• Accurately describe customer requests in appointment bookings.
• Ensuring parts availability and dealership preparedness for appointments.
• Accurately recommending and selling services based on a vehicle’s history.
• Reviewing and advising customers on warranty status, open recalls, and pre-paid service plan coverage.
• Assist service advisors with administrative and communication support.
• Deliver a consistently positive and professional customer experience.

Work Environment:

• Monday to Friday: 8:00 a.m. to 5:00 p.m., with occasional Saturdays

Qualifications

• Previous customer service experience required (automotive experience is an asset but not required).
• Legally eligible to work in Canada.
• Strong English verbal and written communication skills.
• Comfortable handling both inbound and outbound communications.
• Excellent organization and time-management skills.
• Ability to multitask and remain calm in a busy environment.
• Comfortable using computers, phones, and scheduling software.
• Positive attitude, reliability, and strong attention to detail.
• Team-oriented and collaborative mindset. Comfortable working in teams.
• Second language(s) are considered an asset.
• Relevant post‑secondary education is considered an asset.

What We Offer:

• Competitive benefits package, including health insurance retirement savings options.
• Continuous training and professional development opportunities to enhance your skills and knowledge
• Supportive team environment with growth opportunities and recognition for your achievements.
• Exciting company perks, such as employee discounts and incentives.

We thank all applicants in advance; however, only those selected for an interview will be contacted. Thank you for your interest!

Stampede Toyota strives to create a work environment that promotes fairness, equity, and respect for all employees and applicants. Our commitment to equal opportunity employment is reflected in every aspect of our employment practices, including recruitment, hiring, training, promotion, compensation, benefits, and disciplinary actions. We are committed to providing reasonable accommodations to applicants with disabilities throughout the recruitment process. If you require accommodation, please let us know.