AP/AR Coordinator

Royal College of Dental Surgeons of Ontario; Toronto; On-site; CAD 59,000 - 66,000; Full time

Benefits offered by this job

Extended health benefits

Paid vacation

Wellness days

RRSP

TFSA

Pension plan (8%)

Learning & development

Onsite gym

GoodLife Fitness discount

Social events

Job summary

The Royal College of Dental Surgeons of Ontario (RCDSO) invites applications for an Accounts Payable and Accounts Receivable (AP/AR) Coordinator in the Finance department. Based in Toronto, you will process invoices, expense reports, and payments while ensuring accuracy and compliance with policies.

You will collaborate across departments, support month-end close, and look for process improvements. This onsite role requires Ontario residency or willingness to relocate and offers comprehensive

Qualifications

• Two- to three-year college diploma or equivalent accounting experience
• Three- to five years accounts payable/receivable experience or a combination of education and experience
• High degree of accuracy
• Strong customer service and communication skills
• Proficiency with MS 365, Acrobat Pro, Zoom; AI tools (CoPilot) preferred
• Great Plains experience is an asset
• Ability to work effectively in a remote environment

Responsibilities

• Process day-to-day AP/AR transactions and expense reports
• Prepare and process payments to vendors and receivables from clients
• Perform monthly journal entries and reconcile accounts
• Maintain AP email inboxes and liaise with stakeholders
• Assist with year-end closing and audit support
• Ensure procedures and documentation are up to date and accurate
• Provide backup support for payroll processing and ad hoc reporting
• Track expenses for projects and departmental budgets

Skills

Accounts payable

Accounts receivable

Customer service

Attention to detail

Communication

Education

Two- to three-year college diploma

Accounting experience

Tools

MS 365 suite

Great Plains

Adobe Acrobat Pro

Zoom

AI tools / CoPilot

Job description

The Royal College of Dental Surgeons of Ontario (RCDSO) is a leader in health care regulation. As the governing body for more than 12,000 dentists in Ontario, our mission is to act in the public interest by putting patients first. We are committed to transparency, accessibility, openness, and fairness in all our work.

Bring your excellent accounting skills and initiative to our team as an Accounts Payable and Accounts Receivable (AP/AR) Coordinator within our Finance department.

The Finance department prepares the College’s budget in collaboration with the Finance, Audit and Risk Committee and also handles the College’s investments and funds, among many other duties.

You will be responsible for providing financial, administrative, and clerical services to ensure effective, efficient, and accurate financial data and administrative operations. You will be responsible for processing invoices/expense reports, cash/banking information, accounts payable transactions, generate payments to vendors/payees and some receivable transactions. This position also makes recommendations for process improvements in accounts payable and receivable.

You demonstrate strong curiosity, a willingness to learn, and a commitment to continuous improvement. With solid accounting and clerical experience, you take initiative are proficient at independently managing your commitments and deadlines. You are highly organized, adaptable to changing priorities, reliable, and comfortable working independently in a fast-paced environment. You collaborate effectively to align with best practices and organizational goals and bring strong customer service and communication skills. Your exceptional written and verbal abilities enable professional engagement with stakeholders, ensuring timely resolution of outstanding accounts while maintaining positive relationships.

This advertisement is for a single vacancy. This role will require the successful candidate to work onsite at our Toronto office 2 times per month or more if providing back up coverage and attend in-person events and meetings as required, such as our annual town hall.

At this time, we are only considering candidates located in Ontario or who are willing to relocate.

What can I expect to do in this role?

Reporting to the Director, Finance, you will:

• Perform day-to-day processing of financial transactions to ensure that finances are maintained in an effective, up to date and accurate manner

Main Activities

Accounts Payable

• Ensure accounts payable invoices/employee expense reports are accurate, properly coded and authorized for payment. Correspond with employees/vendors to resolve discrepancies
• Review/process Council/committee/monitoring officers/facility inspector claims for compliance with by-laws and expense policy, amending as required
• Perform transaction processing related to accounts payable
• Complete weekly EFT (electronic funds transfer) batches to pay vendors and cheque run batches) when required, corresponds with vendors as required
• Electronic filing of all approved invoice/expense packages
• Management of the dedicated Accounts Payable email inboxes
• Act as liaison between stakeholders and Finance to resolve discrepancies related to invoices, obtain approvals and other documentation as needed

Accounts Receivable

• Act as liaison between Finance and other respective departments processing. payments and invoices that require further documentation, etc.
• Deposit of any physical cheques received
• Process and posting Professional Conduct and Regulatory Affairs recovery fees, maintenance of processing payment plans according to the timelines specified in the payment plans

Other

• Complete monthly bill clearing worksheets and associated journal entries
• Manage Petty Cash transactions
• Provide back up for council payroll processing
• Assist in year-end preparation ensuring all transactions are recorded and accrued for appropriately
• Maintain an up-to-date knowledge of the College’s AP and AR system and ensure all procedures are in place before processing for payment
• Participate in College or other meetings as required
• Ensure completeness and accuracy of all accounts receivable and accounts payable databases and electronic files, including monthly, periodic and annual reconciliation of control accounts
• Make recommendations for continual process improvements and ensures that procedures and policies are documented and up-to-date
• Exercise friendly customer service skills with internal employees and external customers and vendors
• Assist during annual audit
• Prepare ad hoc reports as requested
• Provide back-up support to the rest of the finance team
• Maintain the prepaid schedule and reconciliation
• Track expenses as required for projects, capital expenditures or specific departments

What skills and background do I need?

·Completion of two- to three-year college diploma and/or equivalent related accounting experience

·Three- to five- years previous accounts payable/receivable experience or a combination of education and experience

·High degree of accuracy

·Strong customer service and communication skills to effectively navigate the organization’s internal & external stakeholders regarding outstanding accounts in a professional manner.

·Strong technical proficiency including MS 365 (Word, Excel, Outlook, SharePoint, OneDrive, Teams), Acrobat Adobe Pro, Zoom; prior experience with Artificial Intelligence (AI), including CoPilot, a preferred asset

·Great Plains experience an asset

·Demonstrated ability to independently manage deliverables within a remote environment.

·Acts as a champion/agent of change with respect to learning modern technologies, new software, and innovative approaches

·Demonstrated ability to sift through large amounts of information and ask key questions

·RCDSO is building its bilingual (French/English) capacity and excellent French language proficiency is an asset

Compensation and Total Rewards

·Base annual hiring salary from $58,640.40 to $65,970.90 commensurate with experience

·Comprehensive extended health benefits package, paid vacation, wellness and sick days

·A matched Pension Plan (up to 8% of salary), Voluntary Tax-Free Savings Account (TFSA) and Registered Retirement Savings Plan (RRSP)

·Career-related learning and development opportunities

·Half-day Fridays between July 1 st and September 1 st as well as a half-day workday before statutory holidays

·Onsite gym, corporate discount to GoodLife Fitness, and wellness-related webinars

·Opportunities to connect with colleagues through virtual and in-person social events

Our recruitment process is conducted remotely unless otherwise specified.Candidates are welcome to request an in-person interview.

Thank you for your interest; only applicants selected for an interview will be contacted.

Our inclusive, flexible and collaborative workplace helps us build better regulation that puts the public first.RCDSO does not currently utilize artificial intelligence in its recruitment and selection process.

Accommodation is available upon request under the Ontario Human Rights Code.