Financial Services Administrator

Alliance for Healthier Communities; Toronto; On-site; CAD 65,000 - 90,000; Full time

Job summary

South Riverdale Community Health Centre is seeking a Financial Services Administrator to manage accounts payable, accounts receivable and payroll, with support for HR processes. The role works on site and requires a professional, confidential approach.

The position emphasizes accuracy, regulatory knowledge, and collaboration with the HR and finance teams to support staff life cycle and reporting.

Qualifications

• Undergraduate degree in Human Resources Management or related field.
• Minimum 5 years of HR experience, including benefits and retirement plan administration.
• CHRP/CHRL designation or working toward it.
• Experience in a unionized environment preferred.
• Strong knowledge of HR practices and employment law.
• Ability to apply labour relations concepts and collective agreements.
• Proficient with computer technology and HR software.
• Discretion, confidentiality and professional tact.

Responsibilities

• Accounts payable: monitor process, code invoices and issue cheques.
• Accounts receivable: generate invoices and monitor payments.
• Payroll: process semi‑monthly payroll and related reconciliations.
• Other accounting duties: banking, cash handling, monthly reports.
• External relations: liaise with suppliers, employees and funders.

Skills

HR knowledge

Communication

Interpersonal skills

Analytical skills

Confidentiality

Education

Undergraduate degree in HR Management

CHRP/CHRL designation or in progress

Job description

Is Artificial Intelligence used for screening or assessment of candidates ☐Yes ☒ No

South Riverdale Community Health Centre is a non‑profit, multi‑service organization that provides primary healthcare, social and community outreach services with an emphasis on health promotion and disease prevention primarily to people of East Toronto. Our mission is to improve the lives of people that face barriers to physical, mental, spiritual and social well‑being. We do so by meaningfully engaging our clients and communities, ensuring equitable access to primary health care and delivering quality care through a range of evidence informed programs, services and approaches. As a leader in community health, our locally and internationally recognized community services include cutting‑edge primary health services, health promotion, harm reduction, environmental health, community food centre and population‑based community programs for marginalized peoples. We value health equity and inclusion and respect in our work and in the delivery of our services.

The Financial Services Administrator carries out the accounts payable function, provides backup for accounts receivable and donation functions, and supports the audit, financial budgeting, reporting and financial management of SRCHC. This position further supports and is involved in confidential Human Resources functions related to employee life cycle situations. This position is expected to work onsite.

Responsibilities:

Accounts Payable

• Monitor organizational AP process, ensuring compliance with Financial Policies and Procedures


• Match, code and input invoices and employee payment requests


• Process cheque payment weekly, follow up on approval status, and cheque distribution


• Generate EFT payment to AP supplier and employees, and monitor approval status; Input EFT payment into GP system


• Update professional development room in Human Resources Information System (HRIS)


• Respond to supplier and employee inquiries regarding payments and resolve problems


• Respond to audit inquiries regarding AP

Accounts Receivable

• Generate and distribute invoices


• Monitor invoices payment; follow up with collections and input payment


• Generate and review quarterly AR aged report

Payroll

• Process semi‑monthly payroll for all salaried and hourly employees, in consultation with Senior Manager, Human Resources


• Issue WSIB and benefit cheques as directed by Management


• Liaise with HR Team on employee life cycle situations impacting payroll


• Prepare calculations and cost projections related to employee recruitment and terminations


• Perform HOOPP reconciliation and generate HOOPP EFT payment


• Respond to employee and government inquiries with regards to payroll


• Review and respond to government mandated employee garnishee situations


• Prepare yearly T4 & T4A statements, WSIB and EHT reconciliation


• Compile statistical reports related to pay and benefits accounts as required


• Act as liaison with payroll vendor to ensure service standards and contract details are adhered to

Other Accounting Duties

• Maintain cash and cheques


• Prepare bank deposits and conduct banking


• Conduct administration work within the Finance function


• Organize education sessions to promote SRCHC staff members’ financial literacy


• Distribute monthly management reports, as directed by the Senior Manager, Finance


• Promote Finance IM/IT technical advancement

External Relations

• Liaise as a contact with suppliers, employees, clients, funders, and donors regarding to AP, AR and donation inquiries

Undergraduate degree in Human Resources Management, or related field of study

Minimum 5 years’ working experience in the field of Human Resources, including benefit and retirement plan administration

CHRP/CHRL designation or working towards

Experience working in a unionized environment preferred

Strong understanding of Human Resources best practices and employment legislation, with the ability to effectively apply them in the workplace

Understanding of labour relations and the application of collective agreements

Proficiency in the use of computer technology and various software applications

Professional tact and diplomacy with the ability to maintain high levels of confidentiality

Excellent interpersonal and relationship building skills

Friendly, welcoming, customer service mindset

Excellent written and verbal communication skills

Strong analytical skills with the ability to develop reports and present findings

Sound judgement and problem-solving skills

Ability to be flexible and possess initiative

Excellent time management skills with the ability to manage competing priorities

Excellent organization skills and attention to detail

Respect for diversity, equity, anti‑racism and accessibility with the ability to work collaboratively and positively with others

Ability to collaborate and build effective working relationships with a range of stakeholders at all levels

Demonstrated commitment to work within and create a safe and healthy work environment

Police clearance documentation will be required for employment

• Proof of double COVID‑19 vaccination status will be required for employment

No faxes, phone calls, or requests to meet please.

SRCHC welcomes applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

SRCHC is an equal opportunity employer. We would like to thank all those that apply but only those selected for an interview will be contacted.

SRCHC encourages applicants who are Black, Indigenous and Racialized and/or applicants who face any barriers as a result of systemic discrimination to apply for this position.

SRCHC encourages a scent‑free environment. Employees, students, volunteers, and visitors are asked to refrain from wearing fragrances and other scented personal care products (i.e. perfumes, deodorants, lotions, hairspray, etc.) while at the Centre.