Analyst, Payroll

111000 Extendicare (Canada) Inc.; Markham; Hybrid; CAD 60,000 - 90,000; Full time

Benefits offered by this job

RRSP matching

Employee Family Assistance Program

CPA program sponsorship and dues

Job summary

Extendicare is seeking a Payroll Analyst to ensure accurate and timely payroll processing, compliance with policies and legislation, and seamless collaboration with HR and site leadership. This role supports complex payroll functions, reconciliations, and continuous improvement within a hybrid work environment at our Markham head office.

You will handle high-volume payroll processing with strong Excel skills, PCP designation preferred, and experience with Workday and ServiceNow is a plus.

Qualifications

• Demonstrated experience performing full-cycle payroll processing.
• Solid understanding of payroll tax regulations and multi-provincial payroll requirements.
• Experience with large, complex payroll environments is an asset.
• Familiarity with Workday is an asset.

Responsibilities

• Prepare, balance, and reconcile payroll data to ensure accuracy and completeness.
• Audit payroll changes and updates to maintain data integrity and compliance.
• Process earnings, deductions, and statutory withholdings in accordance with company policies, collective agreements, and payroll legislation.
• Calculate complex earnings components including retroactive pay, holiday pay, vacation pay and accruals, employee reimbursements, benefits, pensions, union dues, and paid leaves.
• Perform regular vacation accrual reconciliations and validate vacation balances in accordance with collective agreement language, company policy, and employment standards legislation.
• Investigate payroll discrepancies, conduct root cause analysis, and implement corrective actions.
• Complete payroll system testing and maintain supporting documentation.
• Reconcile and process third-party remittances and payments.
• Provide payroll guidance and responsive support to employees, HR Business Partners, and site leaders.
• Contribute to special projects, process improvements, and continuous enhancement initiatives.

Skills

Full-cycle payroll

Excel pivot tables

XLookup

mult Provinc payroll

analytical skills

attention to detail

customer service

Education

Payroll Compliance Practitioner (PCP) designation

Tools

Workday

ServiceNow

Job description

Job Description

The Payroll Analyst is responsible for the accurate and timely processing of assigned payrolls while ensuring compliance with company policies, collective agreements, and applicable legislation. This role serves as a key contributor within the payroll team, supporting complex payroll functions, reconciliations, issue resolution, and special initiatives. The Payroll Analyst partners closely with HR, site leadership, and internal stakeholders to deliver high-quality payroll services and an exceptional employee experience.

Location & Working Arrangement

This position will be based at our Head Office in Markham, Ontario. Extendicare offers a hybrid working environment.

Key Responsibilities

• Prepare, balance, and reconcile payroll data to ensure accuracy and completeness.
• Audit payroll changes and updates to maintain data integrity and compliance.
• Process earnings, deductions, and statutory withholdings in accordance with company policies, collective agreements, and payroll legislation.
• Calculate complex earnings components including retroactive pay, holiday pay, vacation pay and accruals, employee reimbursements, benefits, pensions, union dues, and paid leaves.
• Perform regular vacation accrual reconciliations and validate vacation balances in accordance with collective agreement language, company policy, and employment standards legislation.
• Investigate payroll discrepancies, conduct root cause analysis, and implement corrective actions.
• Complete payroll system testing and maintain supporting documentation.
• Reconcile and process third-party remittances and payments.
• Provide payroll guidance and responsive support to employees, HR Business Partners, and site leaders.
• Contribute to special projects, process improvements, and continuous enhancement initiatives.

What we're looking for:

• Demonstrated experience performing full-cycle payroll processing.
• Strong proficiency in Microsoft Excel (including pivot tables and XLookup).
• Payroll Compliance Practitioner (PCP) designation through the Canadian Payroll Association preferred.
• Solid understanding of payroll tax regulations and multi-provincial payroll requirements.
• Experience supporting large, complex payroll environments is an asset.
• Familiarity with Workday is an asset.
• Experience using ServiceNow or similar ticket management systems to track, elevate, and resolve service requests.
• Exceptional attention to detail with the ability to manage high-volume workloads accurately.
• Strong analytical, problem-solving, and investigative skills.
• Excellent customer service and communication skills.
• Ability to work independently and collaboratively within a team environment.

What Extendicare has to offer:

• Continuous mentorship
• support for life-long learning and growth opportunities
• Opportunities for advancement and career growth within the organization
• A rewarding and meaningful work experience where you can enrich your life and the lives of others through your work
• Employee Family Assistance Program
• Mentor and provide financial support for CPA program and professional dues
• A robust benefits package including RRSP matching

Time Type

Full time

Compensation Details

Compensation will be discussed during the recruiting process. At Extendicare, we’ve spent more than 50 years dedicated to enhancing the quality of life for residents in our long-term care homes across Canada. When you join Extendicare, you become part of a compassionate, mission-driven team committed to creating a safe, supportive, and enriching environment for every resident we serve. We provide competitive compensation that reflects the value of this role and the unique qualifications each candidate brings. Final salary offers are based on a variety of factors such as your skills, experience, education, and alignment with the responsibilities of this position. Base salary is one component of our broader total rewards package. We offer a comprehensive suite of benefits designed to support your health, financial well-being, and long-term career growth.

Equal Opportunity and Inclusive Hiring

Extendicare is an equal opportunity employer committed to respectful and inclusive hiring practices. We welcome all applicants, including those from equity-deserving groups, including Indigenous peoples, women, people with disabilities, and visible minorities. Extendicare is committed to fostering an accessible, inclusive, and equitable hiring process. We will gladly accommodate the needs of applicants throughout all stages of the recruitment process upon request and in accordance with applicable legislation.

Indigenous Acknowledgement

We acknowledge that the care we provide across Canada occurs on lands that have been cared for by many Indigenous peoples for generations. We recognize First Nations, Inuit, and Métis Peoples and their enduring connection to this land, and the importance of respect and cultural safety in the work we do.

About Extendicare

Extendicare is a leading provider of care and services for seniors across Canada, operating under the Extendicare, ParaMed, Extendicare Assist, and SGP Purchasing Network brands. We are committed to delivering quality care to meet the needs of a growing seniors’ population, inspired by our mission to provide people with the care they need, wherever they call home. We operate a broad network of long-term care homes (both owned and under management contracts), deliver over 24 million hours of home health care services annually, and provide group purchasing services to third parties representing approximately 157,000 beds across Canada. Extendicare proudly employs more than 30,000 qualified, highly trained and dedicated team members who are passionate about providing high-quality care and services to help people live better.

Extendicare is a leading provider of care and services for seniors across Canada, operating under the Extendicare, ParaMed, Extendicare Assist, and SGP Purchasing Network brands. We are committed to delivering quality care to meet the needs of the growing seniors’ population, inspired by our mission to provide people with the care they need, wherever they call home. We operate a network of 99 long-term care homes (59 owned, 40 under management contracts), deliver approximately 14.0 million hours of home health care services annually, and provide group purchasing services to third parties representing approximately 153,600 beds across Canada. Extendicare proudly employs approximately 23,000 individuals and manages an additional 5,000 joint venture employees, all of whom are highly qualified, trained and dedicated team members and passionate about providing high-quality care and services to help people live better.

Our Mission

To provide people with the care they need, wherever they call home.

Our Vision

Everyone in Canada has access to the care and support they need to live their best lives.

Our Values

We embrace every person for the individual they are. We care for each person as we would our own family. We collaborate with others because we achieve more together. We are relentless in our efforts to improve. We respect the resources entrusted to us.