Alumni Coordinator – Events and Marketing - (991381.5)

University of Victoria; Victoria; Hybrid; CAD 62,000 - 68,000; Full time

Job summary

University of Victoria’s Alumni Relations office seeks an Alumni Coordinator – Events and Marketing to implement strategic programming, coordinating event logistics and communications, and managing alumni data. You will work with campus partners to ensure consistency and efficiency across programs.

The role requires a bachelor’s degree with data, email marketing, social media and web writing skills, plus the ability to work weekends or evenings for events in a hybrid environment.

Qualifications

• Bachelor’s degree plus one year of relevant experience or equivalent combination.
• Demonstrated event organization skills
• Experience with complex databases
• Excellent written and verbal communication
• Experience writing for the web and marketing
• Knowledge of social media platforms and deployment strategies
• Ability to work weekends or evenings for events
• Commitment to equity, diversity and inclusion

Responsibilities

• Manage campus-wide alumni communications calendar and event logistics.
• Develop and implement digital engagement for signature alumni events.
• Ensure data quality across programming and maintain processes to track engagement metrics.
• Collaborate with campus partners and Advancement Services to support consistent alumni relations processes.

Skills

Event planning

Database management

Critical thinking

Communication skills

Web writing for marketing

Social media knowledge

Decision making

Project delivery

Teamwork

Customer service

Equity, diversity and inclusion

Education

Bachelor's degree + 1 year experience

Equivalent education/experience

Tools

Raiser’s Edge

Job description

Alumni Coordinator – Events and Marketing - (991381.5)

Organizational Unit

University of Victoria -> VP External Relations -> Alumni Relations

Location

University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)

Posting Close Date

04 October 2026

Please note that positions will close at 4 p.m. on the closing date.

FTE

1.0

Salary Grade

$61,879.00 - $80,439.00

Additional Posting Information

N/A

Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.

Classification

SG5

Start Date

10/26/2026

End Date

8/18/2028

Employee Group:

PEA - Term

# of Hires Needed

1

Category

Advertising/Marketing

About this Opportunity

The University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.

*This position is eligible for a hybrid flex arrangement*

The salary range for this position is:

• Recruitment range: $61,879 to $68,209. Starting salary is determined in accordance with the PEA Collective Agreement.
• Performance range: Up to $80,439. Progression beyond the recruitment range is available through annual performance increases, in accordance with the PEA Collective Agreement.
  

Job Summary

Mandate:

As part of the Alumni & Development unit, and under the leadership of the Director, Alumni Relations, the UVic Alumni Relations office works in partnership with the UVic Alumni Association to inform and engage to inspire a proud community of alumni to help enhance UVic’s external profile and positively influence the success of the university.

The Alumni Coordinator – Events and Marketing plays a key role in the implementation of strategic Alumni Relations programming through the coordination of event and communications logistics, as well as the associated data. The Coordinator works closely with the entire Alumni Relations team and campus partners across a range of programming to bring consistency and efficiency to all alumni events and marketing. This role is an RE NXT database power user.

Objectives:

• Manage the campus-wide alumni communications calendar, as well as in-person and digital event logistics and social media for a range of alumni events.
• Develop and implement digital engagement for signature alumni events.
• In collaboration with Advancement Services, ensure data quality across all programming and maintain processes that allow for the accurate tracking of alumni event and marketing engagement efforts.

The Coordinator is expected to gain an in-depth understanding of core Alumni Relations processes, acting as a resource for standards around email marketing, digital engagement, alumni data integrity and the tracking and measuring of alumni performance metrics.

This role requires the flexibility to work weekends or evenings as required for events.

Job Requirements

This position requires a level of education, training, and experience equivalent to a bachelor’s degree plus one year of relevant experience. An equivalent combination of education, training, and experience may be considered.

Knowledge, skills, and abilities include:

• Demonstrated event organization skills
• Demonstrated ability to work with complex databases
• Excellent critical thinking and problem-solving skills
• Excellent communication skills, both written and verbal
• Demonstrated experience in writing for the web and marketing purposes
• Knowledge of social media platforms, their respective participants (Facebook, Twitter, Snapchat, Vine, YouTube, Instagram, Pinterest etc.) and how each platform can be optimally deployed in different scenarios
• Proven track record of sound decision making in a fast-paced environment
• Proven track record achieving project goals on time and producing deliverables of a high quality
• Ability to work collaboratively in a team environment
• Commitment to excellent customer service and experience working with public
• Ability to work effectively with a diverse population and with all levels of university personnel
• Demonstrated commitment to valuing the principles of truth, reconciliation and respect, equity diversity and inclusion, and contributing to an inclusive working and learning environment.

Assets or Preferences:

• Familiarity with Raiser’s Edge
• University of Victoria alumni experience or background

Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.

Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups .

Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact: [e-mail] Any personal information provided will be maintained in confidence.